AFLP RFA Teleconference Agenda Introduction General Program Information

FY 2012-2015 Maternal, Child and Adolescent Health (MCAH) Division Adolescent Family Life Program (AFLP)

Request for Application (RFA) #12-10022 Non-Mandatory Webinar/Teleconference

THE AFLP RFA PROCESS

Maternal, Child and Adolescent Health Division Adolescent Family Life Program

November 16, 2011

Maternal, Child and Adolescent Health Division November 16, 2011

AFLP RFA Timeline

Event Date Time (if applicable)

RFA Release Date November 2, 2011

Deadline for Submission of Questions

EXTENDED to November 18, 2011

Postmarked, emailed or faxed by 5:00 PM

Q&A Posting Online November 23, 2011

Non Mandatory Letter of Intent Due

November 30, 2011 Postmarked, emailed or faxed by 5:00 PM

Applications Due(No E-mail or Faxed applications will be accepted)

December 21, 2011 Hand Delivered by 5:00 PMU.S. Mail and Overnight Postmarked by 12/21/11


AFLP RFA Timeline (continued)

Event Date Time (if applicable)

Notice of Intent to Fund February 16, 2012

Appeals Due Date February 23, 2012 Postmarked by February 23, 2012 5:00 PM

Decisions on Appeals March 8, 2012

Award Announcements Made to Public

March 9, 2012

Grant Period Commences July 1, 2012


AFLP RFA Teleconference Agenda•Introduction•General Program Information•Eligible Applicant Information•Program Application Submission Requirement and Instructions•Administrative Application Submission Requirement and Instructions

Introduction

The purpose of the RFA is to solicit applications from eligible organizations to address the social, health, educational, and economic consequences of adolescent pregnancy. The successful applicant will effectively serve the greatest number of pregnant and parenting teens in their local area that are most likely to benefit from a client- centered, strength-based , positive youth development program that supports the goals of the AFLP.


General Program Requirements

The goals of the AFLP are to:•Improve the health of the pregnant and parenting teen, thus supporting the health of the baby•Improve graduation rates for pregnant and parenting teens•Reduce repeat pregnancies for pregnant and parenting teens•Improve linkages and create networks for pregnant and parenting teens


Target Populations

• The AFLP targets a high risk population that also has the greatest potential to benefit from the AFLP.

• The AFLP Policy and Procedure Manual (Appendix 2) provides a list of possible risk factors to be used to assess and prioritize client enrollment and eligibility for continued services.


Client Eligibility

Eligible clients include: •The adolescent female who is pregnant or parenting up to age 19 years of age and are most likely to benefit from the program. •A male who is an expectant parent or parenting father up to age 19 and most likely to benefit from the program is also eligible. Clients may receive services up to their 19thbirthday, or for 24 months, whichever is longer.


Funding Availability

• AFLP funding is based on a level of $1697 per client (teen and their child) for twelve months using a case management model of services that support the AFLP goals and objectives.

• Estimated total funding to be allocated among grantees through this RFA is $21,799,410 over three years, contingent on future federal Maternal and Child Health (MCH) Title V Block Grant funding.


Funding Availability (continued)

Funding is limited to the following amounts allocated annually for the duration of this program:

1.$7,266,470 for the budget period of 7/1/12-6/30/132.$7,266,470 for the budget period of 7/1/13-6/30/143.$7,266,470 for the budget period of 7/1/14-6/30/15


Matching Fund Requirement

• Funding available through this RFA is not intended to provide reimbursement for an applicant’s total cost.

• There is no specific percentage required for the applicant’s contribution.

• In-kind matching is allowed.

Maternal, Child and Adoescent Health Division November 16, 2011

Number of Awards

The CDPH expects to award contracts to eligible and qualified Applicants that will: •Serve the target population in California counties with the highest need; see Health Status Indicators (Appendix 4) •Demonstrates the greatest capacity to achieve program goalsContracts will be for a three year period. CDPH reserves the right to determine the level of funding to be awarded within the available funding and considering the need of the community.


AFLP Program Requirements

Applicants must comply with the following:•AFLP Scope of Work (Appendix 1) - describes the program goals, objectives, activities and evaluation measures for the contract period. •AFLP Policy and Procedure Manual (Appendix 2) - provides direction in the implementation of AFLP, in conjunction with the Scope of Work•MCAH Fiscal Policies and Procedures Manual (Appendix 3) - describes the process for allocation of funds used to assist agencies in promoting the health of California’s mothers and children, consistent with the federal MCH Title V Block Grant.


Program Activities

AFLP uses a comprehensive case management model to assess and address the risks and resources of adolescent teens and their children.

Agencies assign a case manager who works with the teen clients to identify the teen’s goals for the future, assess the teen’s needs as well current strengths and resources.


Program Activities

• Case managers work with the teen to develop a plan of action for achieving health, educational success, economic self-sufficiency, healthy relationships, and becoming a productive member of her/his community.

• Agencies also develop linkages and create networks among community resources for support of the pregnant and parenting teen


General Applicant Information

Eligible Applicants:Applicants must have a minimum of three years experience providing case management or other social services to pregnant and parenting teens and be either a:•City, county, other governmental body or special district•State/public college or university•Non-profit health, social service or community based organization, hospital, or community clinic


Ineligible Applicants• Commercial businesses operating on a for-profit basis • Organizations deemed ineligible by the Department of

Fair Employment and Housing because of failure to comply with CA’s nondiscrimination laws and reporting requirements

• Organizations debarred or decertified from contracting by the federal government

• Organizations that promote sectarian beliefs related to the doctrine of a religious group

• Organizations unable to comply with the Sexual Health Accountability Act of 2007 (H.S. Code 151000-151003)


Voluntary Letter of Intent

• The Applicant is asked to voluntarily identify their intent to submit an application (see attachment 5)

• This request is made solely to assist the MCAH Division in planning staffing needs related to the RFA Review.

• Failure to submit a Letter of Intent will not affect the acceptance of any application nor is a Letter of Intent binding in any way.


Program Application Requirements and Submission Instructions

• Application Content section - specifies the order and content of application responses. Each section has been assigned page limits and scoring values.

• Applicants are to develop applications by following all the RFA instructions.


Application Content Requirements• The application will consist of:• Funding Application (Attachment 1)• Funding Application Checklist (Attachment 2)• Business Information Sheet (Attachment 3)• Table of Contents (pg 14 )• Program Summary (pg 14 and referred to as Abstract on page 23)• Statement of Need (pg 14)• Applicant Capability (pg 15)• Applicant Implementation Plan (pg 15)• Management Plan(pg17)• Program Personnel (pg 17)• Budget Justification(pg 18)• Budget Template (pg 18 and Attachment 4 Budget Template and

Attachment 6 Sample Budget Template)


Application Appendices Requirements

• Proof of Corporate Status• Proof of Non-Profit Status• Three Letters of Support


Application Submission Instructions

• Submit one original and 3 copies of the RFA by the application deadline.

• Page 23 of the RFA provides the order in which application responses, documentation and attachments are to be placed.


Application Review Process

The application review is a two phase processPhase 1 - Applications will be reviewed to determine if the Applicant meets the initial eligibility criteria:– Type of entity or Organization– Type and Length of Experience

Applicants who pass the initial review phase will move to the second phase of the review.


Application Review Process con’t

Phase 2 - Applications will be evaluated on the adequacy, thoroughness, and the degree to which compliance is demonstrated with the RFA requirements.


Weighting of the Application

Statement of Need- 30%Applicant Capability- 15%Applicant Implementation Plan- 20%Management Plan- 20%Program Personnel- 10 %Budget- 5%


Appeal Process

• Only non-funded applicants that submit a timely application that complies with the RFA instructions may file an appeal

• There is no appeal process for late or substantially incomplete applications


Internet Access for RFA Documents

All documents related to the RFA can be downloaded from the MCAH website:http://cdph.ca.gov/MCAH/Pages/default.aspx

It is the applicants responsibility to visit the MCAH website on a regular basis for current postings.


http://cdph.ca.gov/MCAH/Pages/default.aspx

AFLP RFA Teleconference Agenda Introduction General Program Information

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