Affordable Care Act Employer Reporting: A Comprehensive Reporting Solution

Featuring PwC and Workday

Join the conversation

@PwCAdvisory | #WDAY @Workday

Speakers

Charlie J. YovinoPrincipal, Human Resource ServicesPwC

Cristina GoldtVP of Strategic Planning, HCMWorkday

Marlene ScholtzProduct Marketing ManagerWorkday

Cristina Goldt

VP of Strategic Planning, HCM

• ACA and Reporting Requirements• How the PwC Workday Relationship Can Help You• Common Challenges and Decisions• Workday Demonstration• ACA From Strategy to Execution• Why PwC and Workday• Q & A

Today’s Agenda

The Affordable Care Act

The Affordable Care Act requires applicable large employers:

• to file information returns with the IRS

• provide statements to their full-time employees about the health insurance coverage offered

The deadline for filing by mail is February 28.

The deadline for filing electronically is March 31.

PwC and Workday: Reinventing HR with the Cloud

PwC and Workday offer a technology-driven solution that helps transform the role of human capital and finance functions. Our Workday practice applies its combination of strategy through execution capabilities, platform technology expertise, and deep industry experience to address clients’ business challenges andissues.

PwC is a Platinum Partner with 250+ Workday-certified consultants

PwC has served clients for 160+ years. Our reputation lies in building lasting relationships with clients and focusing on delivering value

PwC has been a Workday partner for seven years.

157 countries in our PwC global delivery network

PwC serves clients in 16 industries and 26 sub-industries with strategy through execution capabilities

Kennedy Analysts rank PwC #1 the Healthcare , HR Transformation Consulting, Change Management & Human Capital Strategy

Charlie Yovino

Principal, Human Resource Services

PwC and Workday 9

What clients are facing

Some of the common challenges and decisions clients are facing include:

Identifying “full-time employees” under ACA rules

Gathering and aggregating data from disparate systems

Social Security Number collection/remediation/security

Administrative burdens surrounding a filing obligation with employees and the IRS

Delivery of forms to employees

Employers across industries have common questions and face similar challenges when it comes to ACA reporting and compliance.

4321

5

PwC and Workday 10

Key Data Elements for ACA reporting

1. Identification of ACA common law and full-time employees

2. Coverage offered (minimum value, minimum essential coverage, family coverage)

3. Employee contribution for lowest-cost plan

4. Affordability safe harbor

5. Waiting periods, measurement approach

6. Actual coverage provided to employees, dependents, retirees, COBRA beneficiaries

7. Employee and dependent Social Security Numbers

8. Full-time and total employee counts

9. Identification of other Applicable Large Employer members

ALE Member #1

ALE Member #2

ALE Member #4

Applicable Large Employer

Division A

Division B– ALE Member #3

PwC and Workday

New Reporting Penalties Increase Risks of Errors

11

July legislation increased penalties for missing or incorrect filings:

Special relief for 2015

Avoid penalties; take the necessary steps to remain compliant

Old amount New amount

Penalty per failure to file an information return or furnish a payee statement $100 $250

Combined calendar year maximum penalty $1,500,000 $3,000,000

Penalty per failure to file/furnish when corrected within 30 days of required filing date $30 $50

Calendar year maximum when corrected within 30 days of required filing date $250,000 $500,000

Penalty per failure to file/furnish when corrected by August 1 $60 $100

Calendar year maximum when corrected by August 1 $500,000 $1,500,000

Penalty per failure to file/furnish in case of intentional disregard (no calendar year maximum applies) $250 $500

Product Demonstration

Marlene ScholtzProduct Marketing Manager

Charlie Yovino

Principal, Human Resource Services

PwC and Workday

Strategy through execution

14

Confirm client’s business needs, current environment and improvement areas

Explore and develop solution design and testing strategy

Perform iterative solution development, prepare and execute test plans

Help client implementWorkday ACAsolution and execute training plan

.

Track and assess benefitsand support continuousimprovement

1 2 3 4 5

PwC can help your organization through your entire ACA reporting and filing journey

Strategy & Assessment

Design Construction Implementation Operation & Review

PwC and Workday 15

ACA Diagnostic

Survey business decisions to date through structured questionnaire, data request and facilitated discussions

Identify gapse.g. gap analysis related to aggregation and validation of data

Document decisions and processes

Assistance with addressing gaps and facilitating decisions underlying reporting

Identifying “full-time employees” under ACA rules

Tracking employee movements

Determining availability of “simplified” reporting

Minimum value and affordability

Waiting periods and “limited non-assessment periods”

Leverage leading practices and tools built from PwC’s experience in ACA reporting.

Getting your organization prepared

PwC and Workday 16

32ACA Reporting

Preparation and Fulfillment

PwC has extensive experience with existing information reporting filings to the IRS. We leverage this experience to help our clients successfully fulfill ACA reporting requirements.

With PwC, you can gain:

• Seamless data transfer from Workday to PwC's information reporting delivery center

• Access to PwC’s Onshore delivery center

• Access to PwC specialists for assistance with examinations by the IRS

• Onshore call center support for employee questions

• Ongoing support from PwC ACA subject matter specialists

Partnership: Why PwC and Workday?

Thank You