C o u n t y Schools

Advisory Council Meeting Minutes

School Name:

Meeting:Date Time

Presiding Officer:

List Advisory Council Members and School Officials attending:

#.T*k-IT; *,—*~ ^ ' ,—

Meeting Minutes:

Agenda:

Previous meeting's read and passed?Vei

Location

No

Attach a copy of the meeting agenda to this form or list agenda items on the back of thissheet.

Public Announcement: This Advisory Council meeting was announced to the public in the following ways:

Motions: List all motions voted upon and whether they passed or failed, Attach a copy of motionsmade to this form or list motion items on the back of this sheet.

Chairperson's Signature

Notes:

1. Minutes of every Advisory Council meeting should be sent to the superintendent's office as soon as possible after the meeting.

2. A minimum of five (5) meetings per year are required for each council. Additional meeting may be held as needed. Minutes ofadditional meetings are required to be sent to the superintendent's office as well as required meetings.

3. Advisory Council Officers must be elected at the first meeting of the school year and recorded in the minutes of that meeting.

Publiihed by the Office of School/Community Relation!Reviled 2007

/EV/AAS

PTO

Churchland Elementary School

Advisory Council Meeting

9-14-15

Introductions

Purpose

Election of chairman, secretary

New staff

State of the School (testing data)

Upcoming Events/Dates

Title I Parent Night

PTO

1.3 ADVISORY COUNCILS

The board of education and adminis t ra t ive staff are cognizant of thc mandate for effective l inesof communications to be maintained and improved \ \ i th the many school communit ies served bythe Davidson County School System.

These lines could and should be best effectuated by providing for a permanent organization, withprescribed duties and responsibilities, for each school in the system.

Revised:. Mav 14, 1998

1.3.1 RULES AND REGULATIONS

1. Each school shall have a school advisory council.

2. School advisory councils shall consist of f ive members. During transitional periods, suchas in the merging of schools and/or reorganizations, the sixe may be enlarged at thediscretion of the board. The si/e of advisory committees so involved will be returned toits regular number after one school year.

3. Each school advisory council member shall be a person of intelligence, of good moralcharacter, of good business qual i f icat ions , and one who is known to be in favor of publiceducation, who supports the concepts of the North Carolina Community Schools Act(Article 23, Chapter 115c of the North Carolina General Statutes) and who resides in theschool arear

No person, while employed in the Davidson County School System, or while serving as amember of any county or city board of education, or who is prohibited by Article XIV,Section 7, of the Constitution of North Carolina shall be eligible to serve as a member ofan advisory council.

Only one member of a household (wife , husband, parents, sisters, brothers, or children)shall be el igible to serve as a member of an advisory council at the same time.

4. Appointments shall be made at the first regular school board meeting during the month ofApril or as soon thereafter as practical. Term of office shall be for one, two, or threeyears and shall begin on July 1 or as soon thereafter as appointed. Terms of office shallend on June 30. In the event of death, resignation, or the removal of any member of saidcouncil, the board of education wi l l select and appoint a successor to serve the remainderof the term beginning immediately. A member of" the advisory council w i l l not heeligible for reappointment after nine consecutive years, but may be appointed after beingoff one year.

5. The school advisory council, at its first meeting after the membership has been completedby the board of education, shall elect a chairman and a secretary who shal l keep a recordof its proceedings in a book to be kept for that purpose. This sha l l be open to publicinspection.

The names and addresses of the chairman and secretary shal l be reported to the countysuperintendent and recorded. The counci l shall meet to conduct school business am i n i m u m of f ive times per year.

6. it shall be the responsibili ty and duty of the council to work, wi th the principal, thefaculty, and parents of the school by providing advice, support, and guidance in mattersrelating to the general welfare of the school and the boys and girls he/she serves.

DCS

7. The council shal l he responsible in acting as l iaison between the board of education andthe ci t izenry for interpreting, reviewing and studying relevant school matters, both forind iv idua l schools and the total system program.

8. Council members wi l l be expected to participate, as deemed prudent by the board, withspecial groups in studying and-making recommendations to the board.

9. The minutes book ofeach school shall be open for inspection to any citizen expressing aninterest or desire to peruse.

10. A copy of al l minutes shal l he forwarded w i t h i n seven days to the superintendent forhis/her inspection.

1.3.2 ACTIVITIES - GUIDELINES

1. School councils should meet periodical!) with:

a. Members of the professional stall" serving in the school they represent.

h. Other committees serving schools if communication is relevant.

c. School's PTA/PTO executive hoard.

d. System-wide in-service type experiences.

e. Individuals and/or special interest groups within the school community.

2. The meetings of the councils are for the primary purpose of:

a. Becoming knowledgeable of relative strengths and weaknesses ofprograms, policies, procedures, and facilities.

b. Determining ways that the qua l i ty and quanti ty of educationalopportunities for students can become more meaningful through theefforts of school patrons.

c. Objectively studying suggestions, priority assertions by patrons onmatters of intra-school and total school system policies, practices, andneeds.

d. Studying of fiscal s tructures and problems of both the indiv idual schooland of the total system.

e. Determining ways the school facilities of Davidson County can he usedto extend the va luable communi ty resource they represent to the totalschool community as encouraged by Office of School/CommunityRelations.

3. So thai, through their comprehensive indoctrination of proper andwholesome perspective, the Council might effectively provide advice,support and guidance to the legally responsible off ic ia ls—principal ,superintendent, and the board of education-on those matters incumbent fora vibrant and dynamic service to all the chi ldren entrusted to their charge.

4. School advisory councils shoujd-

a. Serve as advisor, counselor, sounding board, "buffer," enthusiast icsupporter, constructive critic, etc.

b. Be sensitive to controversies which could conceivably deter a higher andmore noble service to youth.

WHAT ADVISORY COUNCILSSHOULD Do..,

Serve as advisor, supporter, and constructive

critic regarding school matters

Become familiar with school programs

jnd functions.

React to issues as a collective body rather

than as individual members.

Gather information pertinent to the needs

of students.

Communicate closely with legally responsible

officials such as the principal, concerning matters

relevant to children in their charge.

Regularly attend Advisory Council meetings,

Meet periodically with:

• professional staff members

• Other school committees• PTO/PTA officers

• System-wide committees

• Special interest groups within the

community

WHAT ADVISORY COUNCILSSHOULD NOT DO,,,• Involve itself in personnel matters or individual

student problems.

• Get involved as a body in fund-raising or

fund-directing activities.

• Become a negatively-oriented pressure group.

• Assume authority for direct action or decision

making within the school.

• Become involved .is a body in political issues

or campaigns.

Published by theOffice of School Community Relations and Public Information

Ihf Dnidsen County Board of Eduution believes .ilUrmtenrs.indi'niiiloym should

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to nondiwrimination in .ill ed m jtioii.il jnd NNpleymmi activities ,md r>,|>ressly prohibit!

unlawful disannul,) rion anil harassment« thebasisolrjie. iolor.njtion.il origin, w«.

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prohibited hy this |xilii> is esubhvlied. diMiplinary .ution will be taken. u|> 10 and

iniludingsittpniHon ((or tiudenti)and ifrminatkin (lor flnploym)

Court

PO Box 2057 250County Sdiod Rod Lexington, NC 27291-2057

Phone 556.249.8181 Fax JJ6.249.IObl www.davidwn.kl2.nc.us

WHAT is ASCHOOLADVISORYCOUNCIL?Each school within theDavidson County school districthas an Advisory Council.

A School Advisory Council iscomprised of five members appointedby the Davidson County Board ofEducation. Advisory Councils serveschools in an advisory capacity and actas a liaison between the Board of Educationand citizens.

Councils interpret, review, and studyrelevant school matters for bothindividual school and total systemprograms.

DAVIDSON COUNTYSCHOOL BOARD POLICYThe selection, organization, and operation of

Advisory Councils within the Davidson County

Schools are specified within School Board

policies. This brochure is an overview of the

Davidson County School Board Policy,

Section 1.3 available on the

Davidson County School Web site:

www.davidson.kl2.iI . ' . I IC.US

tor

WHO SERVES AND FORHow LONG?

^^^ ^^9B

Advisory Council members must reside in the

school area which they serve. Members are

appointed for one ro three year terms by the

Board of Education at the first regular school

board meeting in April. Members may be

reappointed and serve as many as nine

consecutive years. Only one member of a

household (wife, husband, parents, sisters,

brothers, or children) shall be eligible to serve

as a member of an advisory council at the

same time.

WHEN DoADVISORY COUNCILSMEET?

A minimum of five meetings is required

each year. Councils may hold additional

meetings if they desire. A chairperson and

secretary are elected each year.

Advisory Councils are subject to the Open

Meetings law, the same as elected boards,

because they are appointed by an elected board.

All meetings are open to the public.

The superintendent requires all meetings to

be held at school facilities so the public may

easily attend. Minutes of meetings are required

and open to public inspection.

Dates of meetings should be available in each

principal's office, on the school's Web site, in the

school newsletter and through other general

means of school communication.

NEW FAMILY MEMBERSLaura Adams, PreK

Megan Carlson, K

Chelsea Hedrick, K

Meghan Church, 3rd Grade

Allison Keene

Tina Rakoczy, 4th Grade

Erika Spach, 5th Grade

Amber Robinson, 5th Grade

Grace Long, Cafeteria Manager

Neelam Awan, IPS (Instructional Program Specialist)

Libby Ferrell, ITF (Instructional Technology Facilitator)

VISION, MISSION, and MOTTOSchool Mission:Churchland Elementary staff believes that each child is a unique individual who is aa valuable member of our school community. We are committed to giving each childlifelong learning and social skills that ensure productive citizens. To reach this goal,Churchland strives to foster a collaborative team approach to support our students.

School Vision:In partnership with parents and community, our vision at Churchland ElementarySchool is to provide an engaging learning environment, where all students are able togrow to their full potential and are equipped to meet the global challenges of the 21st

century.

School Motto:Churchland Elementary School is a caring, respectful place where everyone learns^andgrows together.

SIP Proficiency Goals1. By June 2015, Churchland students will increase proficiency onEnd of Grade Reading Test from 51% to 60%, meeting growth in allareas.2014-15 Result: 44.2% proficiency

2. By June 2015, all students will increase proficiency on the Endof Grade Math Test from 66% to 70% and meet growth in all areas.2014-15 Result: 57.5% proficiency

3. By June 2015, Churchland students will increase proficiency onthe End of Grade Science Test from 61% to 68%.2014-15 Result: 63.3% proficiency

EVAAS School Level Growth

hools that Exceed Expected Growth

hools that Met Expected Growth

Elementary School

School

Brier Creek

Churchland

Davis Towns end

Denton

Fair Grove

Friedberg

Friendship

Hasty

Midway

Northwest

Pilot

Reeds

Silver Valley

Southmont

Southwood

Tyro

Wall burg

Welcome

2011-2012

GrowthIndex

0.3

-1.7

3.0

-0.4

3.6

3.6

0.9

-2.9

-5.9

4.5

-6.0

-4.6

3.3

-3.0

0.4

-1.0

-0.6

-0.1

MeetsExpectedGrowth

Met

Met

Exceeds

Met

Exceeds

Exceeds

Met

Did Not

Did Not

Exceeds

Did Not

Did Not

Exceeds

Did Not

Met

Met

Met

Met

2012-2013

MeetsGrowthEiaectei

Index| Growth

-3.18 DUHot

2. IS Exceed

-2.05 DM Nat

-0.82 Met

6.18

-0.96

2.72

2.64

2.07

0.54

4.01

2.14

6.27

Exceed

Met

Exceed

Exceed

Exceed

Met

Exceec

Exceed

Exceed

1.05 Met

-3.13 Old No

-1.32 | Met

1.09 | Met

0.42 Met

2013-2014

GrowthMM

-4.07

-3.19

-1.70

-6.50

0.62

-0,36

2.63

3.56

0.25

3.45

1.19

1.50

-0.34

1.42

-2.04

5.53

-2.02

O.D5

MeetsExpectedGrowth

•̂ IJUjiB

Met

Did Not

Met

Met

Exceeds

Exceeds

Met

Exceeds

Met

Met

Met

Met

Did Not

Exceeds

Did Not

Met

2014-2015

GrowthIndex

-1.00

-3.26

-2.07

-0.10

0.07

-1.45

2.55

3.37

4.88

-0.18

2.45

-1.05

1.30

3.32

0.04

1.76

6.14

-2.25

MeetsExpectedGrowth

Met

Did Hot

IndexChange11-14

to 14-15

3.07

(0.07)

Did Not

Met 6.40

Met

Met

Exceeds

Exceeds

Exceeds

Met

Exceeds

Met

Met

Exceeds

Met

Met

Exceeds

(0.55)

1109)

(0.08)

(0.19)

4.63

(3.63)

1.26

(2.55)

1.64

1.90

208

(3.77)

8.16

DM Hot

Middle School

School

Brown Middle

Central Davidson Middle

Ledford Middle

North Davidson Middle

Oak Grove Middle

South Davidson Middle

Tyro Middle

2011-2012

GrowthIndex

0.2

0.3

-2.3

8.7

MeetsExpectedGrowth

Met

Met

DM Hot

Exceeds

No Data

3.6

3.1

Exceeds

Exceeds

2012-2013

j MeetsGrowth

ExpectedIndex

| Growth

-0.86 Met

-2.87

2.65

-1.26

-3.12

-0.62

Did Not

Exceeds

Met

Did Not

Met

1.48 Met

2013-2014

GrowthIndex

2.71

-1.31

0.11

0.56

6.91

6.04

0.48

MeetsEKpectedGrowth

2014-2015

GrowthIndex

Exceeds J -0.12

Met

Met

Met

-4.76

-4.12

-1.77

Exceeds | 1.58

Exceeds ' 2. Si

Met -1.83i

MeetsExpectedGrowth

D-HO,

Did Hot

Met

Met

Exceeds

Met

IndexChange13-14

to 14-15

(2.83)

(3.45)

(4-23)

(2.33)

(5.33)

(3.43)

(2.31)