Welcome to the Advertising

Department!Manager: Holly Gauldin

Email: Holly Gauldin@student.kaplan.eduCell: 336-552-3683

What do we do?In short, the advertising department is the team that creates the advertisements for the nonprofit clients.

Your manager will send you a task list at the beginning of the week that will instruct you on which organizations you will be working with. There will be a short description of the company and what needs to be accomplished.

It is up to you to be creative in making the Ads!

Setting Email SignatureMake sure that you have your signature set within your email.

This will allow for other departments to know what your position is, or for outside clients to know what department you work for within KapConsulting. This is also done for professionalism purposes.

Follow the “how to guide” on the next slide and send an email to your manager to show you have completed this action.

Saving Ads in JPEGYou may create your Ads in PowerPoint or another design program of your choice; such as Adobe InDesign or Microsoft Publisher. However, upon completion they must be saved in JPEG format.

Weekly ads need to be submitted as a JPEG file. This allows for easier saving for management, as well as making formats easier for the other departments that these ads are forwarded to.

Ads are used for social media and client websites, added to the weekly newsletter, included in the weekly meetings, and proudly viewed by all of KapConsulting!

Recording Audio in PowerPointThere will be opportunities for radio ads within the department as well. These are easily recorded and saved within PowerPoint.

It may be easiest to record each part within it’s own slide and the manager can edit to get it all in one file.

More details are given when the assignment is given.

Getting set up with KapConsulting

Here is a list of things you need to do in your first week.• Time Clock• Podio• Google Drive• DocHub• Attend Orientation• Fill out forms • (I9, W2, Handbook, Corrective Action Agreement )

• Attend Weekly Meetings

You should receive an additional email titled “Welcome Packet” with more information on each of these from the HR Department.

Time Clockhttps://www.opentimeclock.com

You will receive an email with your login information. If you have this go ahead and set it up! You should clock in anytime you are completing work for this internship. • Reading this PowerPoint is included!• Creating Ads• Reading/ Replying emails• Researching companies

You are required to spend 10 hours each week in the internship- the academic course does not count towards your hours. Make sure that you are keeping track of everything that you are doing when you are clocked in by adding notes. This will be helpful for you when you are filling out your weekly Accomplishment sheets (Discuss these later).

This is also used by management to determine that you are actually doing the work and not just clocking in and earning hours with no work involved.

Time ClockYour view should be similar to this when using your time clock.

https://www.opentimeclock.com

Time Clock Corrections

This is to be filled out any time you forget to clock in, forget to clock out, or have logged hours while having issues with your time clock.

They need to be filled out and submitted to your manager as the events occur.

Weekly Accomplishment SheetsThese need to be filled out on a weekly basis.

They will be due to your manager after the AHOD meeting on Tuesday nights.

If you plan on working after the meeting, make sure that this is submitted to your manager no later than midnight.

PodioPodio is a site were all members of KapConsulting can post and review information from one another.

Podio’s main function for this internship will be to find recordings of meetings from all departments. Managers or Directors will post the meeting link within 24 hours after meeting.

If you miss a meeting Podio is where you will find the link to listen to the recording and complete your written review.

Google Drive Google Drive is where documents are uploaded for the entire company to see; such as the “Phone Tree.”

If you must use a form located in Google Drive, save the document to your computer before editing.

Any changes you make to the document before downloading it to your personal computer will result in a change of the document for everyone.

DocHubDocHub is a site you will use when signing any documents; such as the I9, W2, Handbook, and Corrective Action Agreement.

You will download the document to DocHub, fill out the information, then create your signature, sign, and send.

You will receive a how to guide in your welcome packet with more detailed information.

Weekly AHOD and Department meeting

You will receive invites to attend both meetings on a weekly basis. If you cannot attend, let your manager know as soon as possible.

Make sure that you are clocked in while attending the meetings, they count towards your hours on a weekly basis.

BOTH meetings are MANDATORY. If you miss them at the time that they are scheduled, then you will need to view them on Podio.

KapConsulting on Social Media

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Connect with us!You might even see your work on there!

Welcome to the

Advertising Department