Advanced project management tools and platforms – key concepts · Project Number:...
Transcript of Advanced project management tools and platforms – key concepts · Project Number:...
Project Number: 2016-1-IT01-KA202 -005504
Advanced project management tools and platforms – key concepts & practice
LTTA-4: 16th October – 20th October 2017
Rzeszów, Poland
Joanna Bać
Project Number: 2016-1-IT01-KA202 -005504
Project Number: 2016-1-IT01-KA202 -005504
Why do we need project management tools?
• P - plan
• P - prioritize
• P - progress
• P – problem solve
Four Easy Steps to Get Your Work in Order, Cut Stress, and Double Productivity:
Project Number: 2016-1-IT01-KA202 -005504
Project management tools:Communicate
Send documents
Action to-do lists
Scheduling meetings
Monitor task completion
Follow activity stream
Store material
Track time to end of project
Save comments
Take part in forum discussion
Plan budget
Evaluate activities
Generate reports Which areimportant for you?
Project Number: 2016-1-IT01-KA202 -005504
Types of project management tools –from the basics
Project Number: 2016-1-IT01-KA202 -005504
Types of project management tools –saved on your desktop
Gantt chart Eisenhower matrix
Project Number: 2016-1-IT01-KA202 -005504
Types of project management tools -online
• Kanbanery
• Asana
• OpenProject
• PM Compass
• Basecamp
Do you know theseor any other ones?
Project Number: 2016-1-IT01-KA202 -005504
Kanbanery
Kanbanery is a visual project management tool that uses boards and cards for personal or team work.
https://kanbanery.com/
Project Number: 2016-1-IT01-KA202 -005504
Kanbanery: creating a new task
Project Number: 2016-1-IT01-KA202 -005504
Kanbanery: adding members to projects
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Kanbanery: example of expanded task list
Project Number: 2016-1-IT01-KA202 -005504
Asana
Asana is web based software-as-a-service designed to improve team collaboration. It focuses on allowing users to manage projects and tasks online without the use of email.
https://asana.com/
Some of Asana's high-profile clients include: Airbnb, Dropbox, Disqus, Foursquare, MeUndies, ListenFirst Media, Pinterest, Stripe, Aimia, Zendesk, General Electric, Samsung, Harvard University, Tesla Motors, NASA, and Uber.
Project Number: 2016-1-IT01-KA202 -005504
Asana: overview
Project Number: 2016-1-IT01-KA202 -005504
Asana: creating a new task
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Asana: mail notifications
Project Number: 2016-1-IT01-KA202 -005504
OpenProject
OpenProject is a collaborative Project Management, including Gantt chart and roadmap planning.
https://www.openproject.org/
Project Number: 2016-1-IT01-KA202 -005504
OpenProject: overview
Project Number: 2016-1-IT01-KA202 -005504
OpenProject: Interactive timeline, similiar to Gantt chart
Project Number: 2016-1-IT01-KA202 -005504
OpenProject: working mode
Project Number: 2016-1-IT01-KA202 -005504
OpenProject: other functions
Project Number: 2016-1-IT01-KA202 -005504
OpenProject: cost reporting
Project Number: 2016-1-IT01-KA202 -005504
OpenProject: reporting budget & progress
Project Number: 2016-1-IT01-KA202 -005504
PM Compass
PM Compass is flexible task management that manages projects, team and documents online in your web browser.
http://pmcompass.com/
Project Number: 2016-1-IT01-KA202 -005504
PM Compass: creating a new task
Project Number: 2016-1-IT01-KA202 -005504
Basecamp
Basecamp is the grandaddy of project management apps. Basecamp is considered the leading project management tool around.
https://basecamp.com/
Project Number: 2016-1-IT01-KA202 -005504
Basecamp: creating & working on tasks
Project Number: 2016-1-IT01-KA202 -005504
Basecamp: tutorial on project management
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Basecamp: mail notifications
Project Number: 2016-1-IT01-KA202 -005504
Comparision of advanced PM tools
Kanbanary Asana OpenProject PM Compass Basecamp
Difficulty level easy easy medium easy medium
Manages budget no no yes yes no
Reporting yes yes yes yes yes
Fees 30 days free free for max. 15 users
30 days free 30 days free free for students and teachers,30 days freefor other users
Project Number: 2016-1-IT01-KA202 -005504
When choosing a PM tool decide:
• What you need it for
• What features are you looking for
• What business problems are you trying to solve
• How many people will be using it
• How much time during the day do you have to handle it
Consider the tools you are using at the moment
Project Number: 2016-1-IT01-KA202 -005504
Project Number: 2016-1-IT01-KA202 -005504