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Advanced ProcurementStephen ChanSenior Solutions Consultant

Agenda

• Requisition Self Service

• Operational Sourcing

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Requisition Self-Service

Requisition Self ServiceWho is it For?

• Manufacturing & Distribution• Asset Intensive• Wholesale Distribution• Project & Services

What Problems Does it Solve?• Off contract purchasing• Inherent manual processes

What Does it Do?• Allows employees to place operational orders• Monitors the requisition process• Direct connect supplier site shopping• Desktop receiving

Benefits:• Reduce maverick spending• Reduce cost per requisition• Automate manual processes• Reduce COGS via improved leverage with suppliers

Requisition Self Service Create requisition and assign title

Search for products or services

Add selected items or services to the requisition

Requisition Self Service

Requisitions can be received at the desktop by the user or an assumed receipt can occur

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Operational Sourcing

Supply Management

• Cost Pressures• Strategic Sourcing contributes

results straight to the bottom line

• Not just Indirect Purchases contributing to Savings

• Repetitive, consistent processes• Simplified Decision Making• Use to evaluate Low List Price

Markets

Business Drivers Oracle’s Approach• Internet Based Collaboration

solution• Easy to Use Applications,

Simplified Work processes• Built on top of existing Inventory

and Procurement functionality• Built in the same toolset as the

rest of EnterpriseOne

New Product for 8.12 — Operational Sourcing

“Manual” Sourcing

RFx Mail or Fax

Buyer

Supplier

“Manual” Sourcing

Buyer 1

Inventory

Buyer 3

Buyer 2Services

Supplies

Inventory

Services

EnterpriseOne 8.12 Sourcing

Buyer 1

Buyer 3

Buyer 2

Inventory

Services

Supplies

Inventory

Services

Create and Manage Sourcing Events via the Web

EnterpriseOne 8.12 Operational Sourcing

PublishEvent

Compare Responses

DevelopEvent

Suppliers Respond

Award Event

Analyze Data•*Outside of 8.12 Sourcing functionality

•Spend & Supplier Analytics

•Market Differentiation Analysis

•Item Configuration and Options

•Open or Sealed Events

•Event & Line Level Questions

•Invite Suppliers or Adhoc Bidders

•Items and Services in Same Event

•Analyze as Score attributes

•View three bid responses at once, in summary or detail

•emails invited bidders with event details and sign-on information

•Restricts the buyer from changing the event

•DF/XML output will be available

•Mandatory registration for ad-hoc bidders

•Online response (or Proxy)

•Enable or disable Visibility to response scores

•Allows Splits to Multiple Suppliers

•Creates Purchase or Blanket Order

•Converts Ad-hoc Bidder to Supplier

•Converts Ad-hoc Item to Item Master

AQ&

System Constants

Email/Fax Messages + URL

Bid Questions

• Question Types: • Monetary• Price• Numeric• List• Text• Date• Yes/No

• Add to Template or Bid• Specific to Commodity/Item• Header or Detail or both• Weighted Responses

Buyer Portal – SRM Portlet Alerts

Buyer – Create an Event / Event Workbench

• Contact Info w/ email• Preview/Start/End Times• Invite Suppliers/Bidders• Add/Weight Questions• Create Lines (RFx)

Bid Question Template

Bid Questions

• RFx must have 1 GENPRICE question (0%)• Bid Questions validation – occurs only at entry – watch

Best/Worst Response• CONSULT (Management Consultants) – Services

Questions (5 questions @ 20%)• UNIFORMS – Product Questions (varied weights 3 @

30%, 1@ 10%)Weighting• Header/Detail Questions must total 100% then 100%

combined (header w/ detail) • Multiple lines must have a 100% line total

Supplier Portal

Supplier/Bidder – Register and Accept Event

• Invite by Email/Fax• Supplier Contact Info• Portal Login

Bid Summary and Questions Overview

Supplier Responds to Questions

Buyer Analysis – Compare 3 Bids

Award Action & Split Award

Post & Award Summary