Adoption Case in TFACTS

Adoption Case Overview

Presented by Stuart Clements

April 1, 2009

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TFACTS Adoption Case Module An Adoption Case is created for children who are free for

adoption and whose legal status is DCS Full Guardianship.

When the new Adoption Case is created, the child and casework data from the child’s case of origin are copied to the new Adoption Case.

Child is no longer an active member of the original family case.

Process includes the assignment of a caseworker to the adoption case.

Functionality provides the ability to associate a new case member to an already existing Adoption Case – siblings being placed together for adoption.

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TFACTS Adoption Case Module

Security Access: Who can create an Adoption Case?Adoption Case Creator – person

responsible for creating Adoption Cases or associating children to existing adoption cases.

Child must have a legal status of ‘Full Guardianship’ to be moved into an Adoption Case.

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How Adoption Cases Are Created: In the ‘Case of

Origin’ select the child or children who are free for adoption

Select Case Reference Person

Click ‘Create Adoption Case’

button

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Upon creation of the Adoption Case, alerts associated with the child (ren) are moved to the Adoption Case.

Once an Adoption Case has been created, the action cannot be reversed, nor can the case be merged.

The child (ren) moved into the Adoption Case will automatically be inactivated as a case member in the Case of Origin.


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TFACTS Adoption Case ModuleTFACTS will prohibit the case member from coming into an Adoption Case if they are a part of an ‘In Progress’ or ‘Pending Approval’ work item including:

CANS FAST YLS Life Skills Assessment Safety Assessment Case Plan/Permanency Plan Individual Program Plan Individual Program Plan Review CPS Investigation or Special Investigation must be in closed status.

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Upon Adoption Case Creation, TFACTS will maintain links to the following existing records for that child: Person Management Medical/Health History Educational History Eligibility Record The child’s legal status history and current legal status record The child’s placement history and current placement record Removal Information JJ child specific information

Case Services that have been created for the child who is being moved to the Adoption Case will be copied to the Adoption Case.

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TFACTS Adoption Case ModuleDisplays Worker

Assigned to the Case

Displays Case Members associated to the Adoption Case

Click on ‘Worker Assignment’ button to assign a different

worker.

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Adoption Case Structure

Assigned workers continue to document casework activity including:Permanency PlansServicesCFTMPlacement Court-Legal Actions/Status

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In addition, the assigned workers will be able to maintain: Child information Adoption preparation activities Child specific recruitment efforts Sibling information Birth parent information

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Adoption Case Structure The user will be able to:

Navigate to casework items in the Adoption Case View Adoption Subsidy information Navigate from the Adoption Case back to the Case of

Origin View historical information regarding the child and his original

family. Available to the assigned worker as long as the Adoption Case

is open Available only to designated ‘Closed Adoption Reviewers’ after

the Adoption is finalized and the Adoption case is closed.

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Adoption Case StructureNavigate to Case

Work Items

Access child’s Case of Origin

View Member Details

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Children who are Case Members of the

Adoption Case

Scan Documents / View / Create Reports

AdoptUsKids Narrative /

Recruitment Activity Page

Launches AdoptUsKids

Interface

Launches Adoption Details Pages for child

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Add Recruitment Activity Information

Generates ‘Recruitment Plan’ form for individual

child

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Recruitment Activity Category

Recruitment Activity Type

Responsible Person / Due Date/ Date Completed

Contact Information

Results / Narrative

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Sibling Information

Add Sibling when not in the same Adoption

Case

Navigates to Visitation Plan list page to view, add or update a sibling

visitation plan

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Sibling Information lists siblings added to the adoption case at case creation or after case creation.

Additional siblings outside of the Adoption Case may be added to the siblings list as needed.

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Person Search to select Sibling

Define Sibling Relationship

Select if included in Sibling Group for

Adoption

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Birth Parent Information – Display

Only

Launches Putative Father Registry

Request Page pre-populated

Upon save of Request – Date

Submitted populates with date and

‘Putative Father Registrar’ is notified

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Adoption Subsidy Information – Display only from Eligibility Record for child in

focus

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Adoption Case Structure Adoption Matching

TFACTS supports the automated matching of a child to potential adoption placement resources.

Match criteria includes, but is not limited to age range, gender, location, and child characteristics.

Supports the identification of potential homes to use in planning for Adoption Permanency CFTM and placement decision making for the child.

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Navigate to Potential Adoptive Families

page

Select Child Name and Click on ‘Search Families’ button

– Executes Adoption Matching functionality

For each child in the Adoption Case a history of all Match results

is listed within the ‘expandos’

Displays Match Criteria

Lists all resources found in automated match

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Adoption Case StructureView criteria used in Adoption Matching

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View Listing of Adoption Match

Results

Click Select hyperlink to access Consideration / Justification

information for Permanency CFTM

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Adoption Case StructureConsideration / Justification provides

functionality for the user to record decisions related to consideration of

Adoptive family for placement

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Navigate to the Family Consideration Process pages

View or Add Placement Decision Information

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Adoption Case StructureSelect child or children for whom the

Placement Decision information is being captured

Saves children list and navigates user to the Placement Decision information pages

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Adoption Case StructureDisplays children selected from the Add Placement

Decision function

Provides ability to Link Permanency CFTM to Placement Decision Record

Displays CFTMs Linked to the Placement Decision Information

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Adoption Case StructureDisplays children selected from the Add Placement Decision function

Displays Resource Names brought over from automated match process – Select hyperlink

provides functionality to add Family / Resource consideration

information.

Click to Add Resource that was not identified in automated Adoption

Match results

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Adoption Case StructureProvides the user with the ability to

capture details about Adoption Placement decisions at the Resource

level.

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Adoption Case StructurePlacement Decision Information is

captured based on families selected in the Families Considered screen

Family Response hyperlink – Displays Family Response Details page.

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Adoption Case StructureFamily Response Details – Captures

Resource Family Response to prospective adoptive placement

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Adoption Case Structure Confidential Court Report:

Presented to the Court at or immediately prior to the Adoption Finalization hearing.

TFACTS retrieves child information from person profile and other family member information.

Information regarding the adoptive family is retrieved from the Resource Home record.

Provides ability to record additional narrative information and recommendations of DCS regarding the adoption.

Supports generating a printable report to be provided to the court.

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Access Confidential Court Report screens via Confidential Court

Report hyperlink within Adoption Case

Select Child or Children to be included in the Court Report

Click Add Confidential Court Report button

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Displays Child or Children selected to be included in the report

Listing of the major topics to be included in report information - hyperlinks open

edit pages for each topic

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Seal / Close Adoption Case TFACTS:

Captures adoption finalization information for each child in an adoption case.

Addresses security to secure the child’s information.

Provides ability to close the Adoption Case. Addresses the security to secure/seal the

closed Adoption Case.

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Seal / Close Adoption Case

From the Member Details hyperlink, access Finalization /

Case Closure screen

Click Add Finalization Info button

Launches Approval to Restrict the Child’s Record

Launches Validation for Case Closure

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Seal / Close Adoption CaseDisplays Child’s Pre-Adoptive

Information

Provides the user with the ability to document Child’s Adoptive

Information

Finalization Checklist – Tasks to complete prior to Case Sealing /

Closure

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‘Approval/Restrict record’ link is available after the Child’s adoption information; and finalization checklist have been completed.

Upon approval to secure the child’s adoptive information, TFACTS automatically adds the child to the adoptive resource home as a new member.

Upon approval to secure the child’s adoptive information, TFACTS will restrict the person record of that child.

Only user with the ‘Closed Adoption Reviewer’ security access rights are allowed access to person or case data for that child.

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Validate Case Closure – TFACTS will complete a validation and will display any incomplete or unresolved items

If all required work has been completed, the following message will display. “There are no unresolved items to be completed for this case; you may submit this case for approval to close the case.”

Upon approval, the closed Adoption Case will be restricted except for those users with the ‘Closed Adoption Reviewer’ security access rights.

Adoption Case in TFACTS

Technology

Transcript of Adoption Case in TFACTS