Administration Tool Idaho State Department of Education December 14, 2011.

Administration Tool

Idaho State Department of Education

December 14, 2011

Idaho Instructional Management System2

Vision

“Every parent and educator will have access to the data they need to guide instruction on a daily basis and measure the academic progress of all students.”

- Tom LunaIdaho Superintendent of Public

Instruction

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Administration Tool Overview

• Stewardship of Student Information

• State Longitudinal Data System (SLDS)

• Admin Tool – Functionality

AccessAuthorizationAssignmentAssistance

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Stewardship of Student Information

• Student education records– Demographics – Assessments– Performance– Other information pertaining to the student

• FERPA: Family Educational Rights & Privacy Act

– 20 U.S.C. § 1232g; 34 CFR Part 99

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State Longitudinal Data System (SLDS)

• $5.9 MM grant for development of SLDS

• Collect, analyze, and distribute district data

• ISEE = Idaho System of Educational ExcellenceISEE = Idaho’s State Longitudinal Data System

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State Longitudinal Data System (SLDS)

• Reporting and Analysis System function

– Distribution of Student Assessment to teachers– Transferability of Student Information

• “Digital Backpack”

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Administration Tool- Intent

The Administration Tool is the primary application used to manage access to all SDE supported programs that use a web application interface.

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Administration Tool-Definitions

• Applications - ISEE supported web applications used to track or provide information

for Idaho Educational Programs.

• EDUID - Education Unique ID. A 9 digit number that allows for the unique identification

of an individual involved in the provision of educational services.

• Information - Provides details about the roles assigned to a Username, applications,

and District/Schools.

• Person Assignment - Matched association between a person (as defined by

his/her EDUID) and a user name (as defined by their email account). – For example: Mapping your bank ATM pin # to your bank account

Mapping your EDUID to your email account (username)

• User – Anyone who is authorized to log into the Admin Tool application.– This requires the assignment of a EDUID to the person, and then matching the Username (email account information) to the EDUID.

• User Role – Designation of participant (user), which allows for access, action, and

performance within a specified SDE application. – Each application has a security hierarchy that organizes information access to those with an educational need to know, as outlined in FERPA, HIPPA

and other regulatory or legal statute.

• Username - Used to log on to an SDE application.– Usually the school district email address, i.e.. [email protected]

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Definitions used to establish common understanding within Admin Tool application.

These definitions may not be apply outside the scope of the Admin Tool application.

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Administration Tool- Functions

• Verify assigned roles to Users

• Align User Names to Person Names

• Assign and Unassign User Roles

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Administration Tool-Users

• Superintendent– (provisioned only by SDE)

• Superintendent’s Delegate – (provisioned only by SDE)

• Technology Director – (can be provisioned by Superintendent or Superintendent’s

Delegate)

• Anyone assigned the Admin Tool User role – (provisioned only by SDE)

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Administration Tool- URL

https://isee.sde.idaho.gov

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Enter your username (school district email address) and password.

Click on “Sign In”.

Select either SDE or Meridian Joint School District.

Click on “Continue to Sign in”.

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https://isee.sde.idaho.gov/


Administration Tool- ADFSActive Directory Federated Services

ADFS is a Microsoft software component that provides users with Single-Sign-On access to applications and systems across organizational boundaries like SDE and your school district.

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MJSD offers single sign on for its users.


Administration Tool- Logging OnAccess

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Admin Tool Application listed under “MY APPLICATIONS”. Click on heading to be directed to Admin Tool Application.

2Announcements frequently change, altering the view of this slide.


Administration Tool- Logging OnNo Access- Authorization Needed

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User logged on however does not have authorization to the Admin Tool (Not listed under “My Applications”.


Administration Tool-Logging OnNo Access – Authorization Needed

SDE needs signed authorization from the Superintendent

Contact SDE Support to have appropriate roles assigned

http://www.sde.idaho.gov/site/isee/docs/Access_Authorizations_Form.pdf

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2 Authorization Form needed by SDE.

Authorization form on ISEE.





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Admin Tool Application listed under “MY APPLICATIONS”. Click on heading to be directed to Admin Tool Application.



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Although on the Administration Page, you must click on “Log On” to be directed to Admin Tool application.



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User Name in upper right hand corner indicates User is logged onto Admin Tool.

Admin Tool functions are now listed on left hand side.


Administration Tool- Information Verifying Roles

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Click on “Information” to verify roles assigned to Users.



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Type in the User Name.

If the name is in the directory, a drop down menu will appear.

Once the User Name is in the data entry field, click on” Submit”.



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1Admin Tool cites the User Name.

Assigned Roles for this User Name are listed in alphabetical order.



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1The blue “i” icon above the Role name is the help button icon.

Hover on the information “I” icon to read about the Assigned Role.


Administration Tool- InformationDeleting a Role

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To proceed with deletion, click on the “Confirm” button.

To cancel the deletion process, click on the “Cancel” button.

To delete an Assigned Role, click on the “Delete” link.


Administration Tool- InformationDeleting a Role

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The Business Manager role has been deleted and is no longer listed for this User.

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Administration Tool- InformationDeleting all Roles

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2The Admin Tool will list all Assigned Roles for this User.

To delete all Assigned Roles, click on the “Delete All Roles” link.

1Data enter the User Name. Click on the “Submit” button.


Administration Tool- Information Deleting all Roles

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1After selecting “Delete All Roles”, the screen will turn gray.

2

To proceed with deletion, click on the “Confirm” button.

To cancel the deletion process, click on the “Cancel” button.

3 After selecting the “Confirm” button, the Admin Tool will bring up a new page citing “No Roles Assigned”.


Administration Tool- Assignment

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2

Type in the User Name.

If the User Name already exists in the SDE directory, the Admin Tool will bring up Persons with similar name characteristics. If not in directory, data enter User Name.

4If you are confident User Name and the Person Name should be mapped, click on “Assign” button.

3

Type in the Person’s full legal Name. Having the Date of Birth is extremely helpful , especially if entering a common name.

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Admin Tool has successfully mapped User Name to Person , linking the EDUID, User Name, and Person Name to a single User.



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1Type in the User Name.

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If User Name is in the directory, the Admin Tool will identify the User Name , indicating it has not been assigned (mapped) to a Person.



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Admin Tool identifies Person – Roy Clark w/ an EDUID.

Click “assign” to map User Name to Person Name /EDUID.



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User Name and Person Name have been assigned.

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Assignment is complete.

Admin Tool lists User Name, Name, and EDUID, indicating all three have been mapped together.


Administration Tool- User Roles

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To return to the Admin Tool main page, click on “SDE Users” or “SDE Programs” links. Admin tool functions:

(1) Verify User Roles(2) Assign/Map User

Name to User Account

Last Admin Tool function:(3) Assign Roles to

Users

Click on “User Roles”.

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Administration Tool- User Role

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Type in the School Name, School Number, District Name, or District Number.

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Directory will display Schools or Districts that match typed characteristics.

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Click on “Select” to view the User Roles for this specific institution.


Administration Tool- User RoleAdd Role

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Admin Tool User typed in Arco Elementary and clicked on “Select”.1

2Arco Elementary School is listed above.

No Roles have been assigned.

3

The plus sign beside the Role Name indicates the Role can be assigned by the Admin Tool User.

Roles without the plus sign are assigned by the SDE.

4To assign a User to this Role, click on the “+” sign beside the Role Name.


Administration Tool- User RoleAdd Role

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Enter the User Name of the Person being assigned a Role.

Click “Submit”.

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The User Name will be listed to the right of the assigned Role.


Administration Tool- User RoleAdd a Schoolnet Role

• Schoolnet.Leadership – (Superintendent, Delegate, Technology Director, etc.)

• Schoolnet.Curriculum and Instruction Staff– (Curriculum Director, Assessment Director, Test Coordinators, etc.)

• Schoolnet. Assessment Coordinator– (Assessment Director, CFSGA Editor, Test Coordinators, etc.)

• Schoolnet.Staff– (Counselor, Psychologist, Special Education Services, etc.)

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Administration Tool- Not AssignableSchoolnet.Teacher

• Schoolnet.Teacher – (Assigned within data uploads – program instances/classes)– NOT ASSIGNABLE WITH THE ADMIN TOOL

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Administration Tool- User RoleAdd a Schoolnet.Leadership Role

• Schoolnet.Leadership (School District Level) – (Superintendent, Technology Director, Business Manager, etc.)

• View basic student information, View student contact information View student discipline information, Manage reports, Manage curriculum, Manage instruction, Review instructional materials, Manage calendars, Manage discussions, Manage modules, Manages pages, View PD profiles, Review activity requests, Review PD plans, Review activity proposals, Approve section assignments, View teachers effectiveness data, Run PD reports, Assess performance

•

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Administration Tool- User RoleSchoolnet.Leadership (District)

Schoolnet.Leadership District Level: SuperintendentAccess to All School DataBurley Schools (Sr., Jr., Alt, Tech Center, Elementary)

Declo Schools (Sr. Jr., Elementary)

Raft River Schools (Jr./Sr. High & Elementary)

Oakley High School(Jr./Sr. High & Elementary)

Albion Elementary School

Almo Elementary School

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Cassia County School District

Schoolnet.Leadership District Level: SuperintendentAccess to All School Data

Burley Senior High

All Math Classes/Instructors

All Calculus Classes/Instructors

All student data

Individual student and/or

Individual instructor


Administration Tool- User RoleSchoolnet.Leadership (School )

Schoolnet. Leadership School Level: PrincipalAccess to Only school dataBurley Senior HighAll Math Classes/Instructors

All Calculus Classes/Instructors

All student data

Individual student and/or

Individual instructor

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Burley Senior High (Cassia County School District)


Administration Tool- User RoleAdd a Schoolnet.Curriculum and Instruction Role• Schoolnet.Curriculum

– (Curriculum Director, Assessment Director, Test Coordinators, etc.)• Manage reports, Manage curriculum, Manage instruction, Review instructional materials, View

test content, Management Analysis Reports, Design Analysis Reports

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Administration Tool- User RoleAdd a Schoolnet.Assessment Role

• Schoolnet.Assessment – (Assessment Director, CFSGA Editor, Test Coordinators, etc.)

• View basic student information, View student contact information, view discipline information, View student economic information, Manage reports, View test content, Create and edit test items for an institution, Create and edit tests for an institution, Modify tests, Schedule tests, Add or update student responses, Manage student username, Pre-slug OMR forms, Create test windows, Manage Analyze reports, Design Analyze reports

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Administration Tool- User RoleAdd a Schoolnet.Staff Role

• Schoolnet.Staff– (Counselor, Psychologist, Special Education Services, etc.)

• View basic information, View student contact information, View student discipline information, Manage curriculum, Manage instruction, Review instructional materials, Approve section assignments, View test content, Create and edit test items for an institution, Create and edit tests for an institution, Modify test, Schedule tests, Generate student answer sheets,

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Administration Tool- Not AssignableSchoolnet.Teacher Role

• Schoolnet.Teacher– (Role Assignment comes from class/program instance (Upload))

• View basic student information, View student contact information View student discipline information, Add or update student responses, Manage student usernames, Generate student answer sheets, create class assessments, review performance from classes and students

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Type in the School Name or School number.

2

Directory will display Schools or Districts that match typed characteristics.

3

Click on “Select” to view the User Roles for this specific institution.



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Admin Tool User typed in Arco Elementary and clicked on “Select”.1

2Arco Elementary School is listed above.

No Roles have been assigned.

3To assign a Schoolnet role, click on the “+” sign beside the Role Name.



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Enter the User Name of the Person being assigned a Schoolnet Role. Click “Submit”.

2 The User Name will be listed to the right of the assigned Role.


Administration Tool- User RoleDelete Role

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Click on the “X” located to the left of the Person’s name assigned to a Role.1

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Admin Tool requires confirmation of deletion . To confirm deletion, click on , “Continue”.

3User Name/Person is no longer assigned to this Role.


Administrative Tool Frequently Asked Questions• Where do teachers in my district go to get

registered?• What if a teacher in my district forgot his/her

password? How does the password get reset?

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Administrative Tool Frequently Asked Questions• How do individuals in my organization access

Schoolnet? Once a person has logged onto ISEE, there is a banner embedded with a direct link to Schoolnet. Individuals will need to have their User Names assigned to their Person Names (EDUIDs).

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Administrative Tool Frequently Asked Questions• How does an individual like the Superintendent

or the Superintendent’s Delegate get authorization to the Admin Tool?

The Superintendent will need to submit a signed authorization form to the SDE IT Department. The form can be found at:http://www.sde.idaho.gov/site/isee/docs/Access_Authorizations_Form.pdf .

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Administrative Tool Frequently Asked Questions• Can a role be assigned to multiple people? • Can a person be assigned to multiple roles?Yes & Yes. Role assignment will depend on your organizational structure. Roles may vary between school districts and charter schools.

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Administrative Tool Frequently Asked Questions• I don’t see the Schoolnet.Teacher role in the

Admin Tool. How do I assign this? This role is not assignable through the Admin Tool. This role is assigned in the monthly ISEE uploads based on the instructor’s EDUID, program instances, and classes.

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Administrative Tool Review

• Stewardship of Student Information

• State Longitudinal Data System (SLDS)

• Admin Tool – Functionality

AccessAuthorizationAssignmentAssistance

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Administrative Tool- Assistance

SDE IT Support Email:

[email protected]

SDE IT Help Desk:

208.332.6923

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Administration Tool Idaho State Department of Education December 14, 2011.

Documents

Transcript of Administration Tool Idaho State Department of Education December 14, 2011.