Welcome ADFCA AD EHSMS

Workshop

“Managing Risk in the

Food Sector”

02 May 2013

Safety Brief and Domestic Arrangements

Welcome Speech

ADFCA is pleased to welcome you to this workshop, regarding the development

and implementation of the Abu Dhabi Environmental, Health and Safety

Management System (AD EHSMS) within the Food Sector of the Emirate of Abu

Dhabi.

This is a very important step forward for the food sector, to ensure not only the

health, safety and welfare of all who work in the industry, but also the customers

and other key stakeholders.

On 16th June 2009, Decree No. (42) of 2009 concerning the Environment, Health

and Safety Management System in Abu Dhabi Emirate was issued by the Crown

Prince, Chairman of the Executive Council.

It aims to implement the Environment, Health and Safety Management System in

the Emirate through provision of a unified tool at Emirate level to facilitate

implementation of regulations relevant to environment, health and safety and for

protection of human health and safety and the environment and conservation of

natural resources.

ADFCA have been nominated as the Sector Regulatory Authority for the Food

Sector by the AD EHS Centre to monitor and manage the development and

implementation of the requirements of Decree 42 to ensure compliance of the

legislation.

We look forward to working with the food sector and providing you with the

information and guidance to ensure a successful outcome.

Thank you

“Regulatory Framework”

What is an Environment, Health and Safety

Management System?

It is an integrated system developed and

implemented to include all factors related to

Environment, Health and Safety for the purpose

of protecting the environment and human health

ensuring safety of workers in workplace.

.

Benefits of EHSMS

Improve:-

Business efficiency

Occupational and community health and safety.

Natural resources conservation and utilization.

Development of Emirate EHS performance database and

baseline data

Efficiency in waste management.

Reduced corporate risks and liabilities.

Sustainable development.

Environment

Land, Air, Water

Community

Sectors

Workers

International Standard that EHSM

System is based on:

AD EHSMS

ISO 14001

Environmental

Management

System

OHSAS 18001

Occupational

Health and Safety

Management

System

ISO 19011

AS/NZ 4360

ISO 31000

ISO 9001

Quality

Management

System

AD Environment Health Safety (EHS) Policy

Policy Main Statement:

The Government of Abu Dhabi Emirate is committed to:

1. Protect and conserve the environment;

2. To protect and promote human health and safety for

all inhabitants of the Abu Dhabi Emirate;

3. Ensure involvement of everyone living in UAE to

improve Environment, Health and Safety;

4. Ensure that all government and private entities are

aligning their plans and activities with AD EHS

policy.

EHSMS Decree

Decree No. 42 issued by Crown Prince H.H Sheikh Mohamed Bin Zayed refers to functional

requirements including roles and responsibilities

The Decree was issued in June 2009 and aimed to

implement Environment, Health and Safety

Management System in the Emirate through the

provision of a unified tool at Emirate level to facilitate the implementation of relevant legislation.

EHSMS Framework

Set of documents that are developed to specify the

EHS management system components.

The hierarchy of documents represents the framework

which the EHS management system is to be built and will function on a day to day basis

AD EHSMS Structure

Elements

Standard

Code of

practice Mechanism

AD EHSMS

Guidance Documents

Technical Guidelines

Guidelines

Non-Mandatory Technical Guidance

EHS Regulatory

Instrument

Mandatory Technical Requirement

AD EHSMS RF

Mandatory Management System Requirement

Sector Regulatory Authority (SRA)

Abu Dhabi Food Control Authority (ADFCA) is a

food regulatory body working on behalf of the

government of Abu Dhabi to ensure food safety in

Abu Dhabi Emirate

Abu Dhabi Food Control Authority (ADFCA)

develops food safety laws, services and activities

such as food inspection, laboratory testing,

awareness, and training for the food sector

Sector Regulatory Authority (SRA’s)

ADFCA’s role as an SRA is to:

Achieve a safe and healthy environment for the

protection and preservation of the occupational health,

safety and preventing injuries and illness of all persons

associated with the food sector.

Protection of the environment through the sustainable

use of our natural resources, and controlling identified

aspects that can impact the natural environment.

Roles & Responsibilities of ADFCA (SRA)

ADFCA shall supervise the implementation of the EHSMS in the food

sector and assume responsibility for the following

1. Develop the Food Sector regulations and codes of practice

To ensure that the food business operator within the Emirate of

Abu Dhabi abides by the licensing requirements issued by the

Authority.

ADFCA has developed the code of practice EHS RI - CoP 19.0 – Occupational Food Handling and Food Preparation Area, Version 2, February 2012

which has been issued by the EHS Centre -Environment Agency Abu Dhabi in February 2012

EHSMS Elements

Emergency Management

Monitoring, Investigation and Reporting

Audit and Inspection

Compliance and Management Review

Roles, Responsibilities and Self-Regulation

Management of Contractors

Risk Management

Consultation and Communication

Training and Competency

“Why Manage Risk”

Why Manage Risk ?

Why Maintain Good Health And Safety

Standards?

Conflicting and competing demands

1. Internal

2. External

Sound business reasons

Why Work Safely?

Moral reasons

Legal

Financial

Moral

Workplace fatality and injury

Work-related disease

Safety: 334,870

Health: 992,445

Estimated Global Workplace Deaths

Source ILO

Moral Reasons

1. People’s lives depend on what we do at work.

2. We all have a moral obligation not to cause

harm to others.

3. Nobody expects to get injured or to become ill

through working.

4. Unacceptable to put workers at risk by poor

safety management or by having an untrained

workforce.

Costs of Accidents

Accident investigation.

Payments for non-productive time.

Replacement labor including training.

Business interruption / disruption.

Loss of reputation.

Damage repair.

Replacement plant.

Compensation payments.

Legal costs and fees.

Insurance.

Hidden Cost of Accidents

Insured Loss

Uninsured

Loss = 8 to 36

times greater

than insured

loss

Direct Costs of

Accidents

Hidden Costs of

Accidents 37%

profits 5% op.

costs

Estimated cost between $22.5 and $28.1 Billion per

year

39 million days lost per year (Source ILO)

Costs of Accidents at Work

Invisible

Costs

$1

Iceberg Model of Accident Costs … Visible

Costs

Liability

insurance

39 million days lost per year

Accidents at Work 2007 / 08

Fatal accidents to all workers 229

Fatal accidents to employees 179

Fatal accidents to public (total) 358

Major injuries to all workers 29 163

Over 3 day injuries to all workers 109 912

Source HSE UK

• UAE Federal Legislation

• Civil Laws

• Criminal Laws

• AD EHSMS

UAE Legislation

• Safe place of work, with safe access and

egress

• Safe system of work

• Safe plant and equipment

• Information, instruction, training and

supervision

• Safe and competent fellow employees

Legal Reasons – Employers Duties

Legal Reasons – Employees Duties

Co-operate with employers in matters regarding

health and safety.

Not put themselves or others at risk.

Not misuse or interfere with anything relating to

safety.

Report any defects or dangerous situations.

Work safely following employers’ requirements.

Preventing Injuries and Ill-health

Know the Safety Policy.

Follow procedures

e.g. Wearing PPE.

Report incidents

To let management know.

To reduce the chance of a recurrence.

Report defects.

Good housekeeping.

Slips / trips and falls, blocked fire exits, risk of infection.

Know limitations.

Make others aware of dangers.

• Improved Reputation

• Align business and health and safety

objectives

• Integrate into the management framework

• Develop policies, procedures and

objectives

• Continuous improvement

• Auditable baseline

Benefits

“Defining Hazards and Risk”

Defining Hazards and Risk

Hazard

What is a Hazard ?

Something with the potential to cause harm.

Examples include:

Noise.

Fire.

Electricity.

Chemicals.

How Hazards are Identified

Carrying out workplace

inspections.

Talking to workers.

Looking at accident and first aid

records.

Looking at signs and labels on

containers and packages.

Hazard Groups

Hazard Group Example

Mechanical Moving machinery.

Physical Slips, trips and falls.

Chemical Toxic, corrosive etc.

Environmental Noise, light, temperature.

Biological Legionella.

Organisational Excessive work load.

Mechanical / Physical / Chemical

Environmental / Biological / Organisational

What is Risk?

The likelihood of harm occurring.

Risk Assessment

Identify the hazards.

Decide who might be harmed and what

circumstances.

Evaluate the risks.

Record the significant findings.

Review the assessment.

Risk = Likelihood (Probability) x Severity (Consequence)

Risk Assessment Matrix

Probability

(From Table 2.)

Consequence

Insignificant (1)

Minor

(2)

Moderate (3)

Major (4) Catastrophic (5)

Rare (1) 1 2 3 4 5

Possible (2) 2 4 6 8 10

Likely (3) 3 6 9 12 15

Often (4) 4 8 12 16 20

Frequent/Almost certain (5) 5 10 15 20 25

Risk Categories Definition

15 - 25 Extreme Risk Activity or industry should not proceed in current form

8 - 12 High risk Activity or industry should be modified to include remedial planning and action and be subject to detailed EHS assessment

4 -6 Moderate risk Activity or industry can operate subject to management and /or modification

1 - 3 Low risk No action required, unless escalation of risk is possible

Hierarchy of Control

Eliminate

Substitution

Isolation

Procedural

PPE

Risk Control

Identify the hazards within the workplace.

Assess the risk.

Introduce suitable control measures (also called

workplace precautions).

Monitor the workplace.

Can you identify any hazards ?

Special Cases for a Risk Assessment

New and expectant mothers:

Notification to employer

Risks to mother, nursing or unborn child

Risk assessment factors

Physical risks

Chemical agents

Biological agents

Working conditions

Other aspects

Special Cases for a Risk Assessment

Disabled Workers:

Risk assessment factors

Mobility

Emergency evacuation

Welfare facilities

Impaired senses

Fire alarm, evacuation

Communication

Manual handling

Ergonomics

Risk Control Systems

Identify the hazards within the workplace.

Assess the risk.

Introduce suitable control measures (also called

workplace precautions).

Monitor the workplace.

“Identifying Hazards

and Risk Management

in the Food Sector”

v ideo 2.flv

Identifying Hazards and Risk

Management in the Food Sector

Common Hazards

Access and egress.

Housekeeping.

Transport.

Fire.

Harmful substances.

Electricity.

Noise.

Manual handling.

Stress.

Trip hazards

Food spill

Housekeeping

Problem areas

Change in level

Wrong cleaning method

Common Food Sector Hazards

Access and Egress

Floors kept in good

condition.

Walkways clear of

obstructions.

Stairways properly

maintained.

Access and egress routes

well lit.

Poor Housekeeping

Slips, trips and falls.

Fire risk.

Delaying emergency escape (blocked fire exit).

Health hazards from accumulations of rubbish (infection).

Working at Height

Transport

Poor segregation of people and vehicles.

Driving in poor conditions.

Reversing.

Loading and unloading.

Fork lift trucks.

Failure to comply with site rules.

Fire

Fire Prevention

Good housekeeping.

Unplugging electrical equipment.

Controlling smoking.

Proper storage of flammable substances.

Ensuring containers are properly closed.

Not carrying out hot work near any fuel.

Fire Precautions

Concise emergency procedures that have been

practiced.

Suitable detection and alarm devices.

Clearly signed and lit escape routes.

Fire doors that retard the spread of fire and

smoke.

Fire fighting equipment (to be used only if safe).

Water Dry

Powder

Dry

Powder Water

AFFF

AFFF

CO2 Carbon Dioxide

Vapourising

Liquids

CO2 Carbon Dioxide

Vapourising

Liquids

Fire Extinguishers

Harmful Substances

Harmful Substances

Solid liquid or gas?

Route of entry.

Nature of hazard.

Environmental factors.

Individual factors.

Job factors.

Electricity

Burns.

Shock.

Arcing.

Fire.

Explosion.

Electricity

Properly maintained

equipment.

Defect reporting.

Low voltage equipment.

Fuses and RCD’s.

Competent user.

Noise Hearing damage by:

Excessive noise over

periods of time.

Sudden loud noises.

Damage can be detected early

on tests.

Should be able to hold

conversation at 1m.

Control noise by:

Reducing noise at source.

Reducing noise

transmission.

Protecting the worker

(including PPE).

Manual Handling

MH Risk Assessment.

Reduce weight.

Get assistance.

Modify layout.

Mechanise.

Reduce frequency of task.

Stress

Health effects:

Headaches, sleep disturbance, irritability etc.

Work effects

Increased sickness absence, reduced

performance.

Causes and controls

Can relate to the organisation, the job or the

individual.

“Improving safety

Performance in Your

Organization”

Improving Safety Performance in

Your organization

Health and Safety Policy

Documented.

Brought to the

attention of staff.

Revised as necessary.

Plan for health and

safety.

Statement of intent.

Organisation.

Arrangements.

Information link

CONTROL LINK

Policy

Organising

Planning and

implementing

Measuring

performance

Audit and

review

Reviewing

performance

Effective Safety Management

Organisation

The 4 Cs:

Competence.

Control.

Co-operation.

Communication.

Human Factors

Human Factors

Attitude and behaviour.

Motivation.

Training.

Human failures.

Mistakes and

violations.

Individual limitations.

Physical and

psychological.

Individual Factors

Past experience

Training and education

Age

Physical condition

Stress

Peer pressure

Personal interests / home

life

Job satisfaction / security

Ambition

Legal Responsibilities

Employer:

Safe workplace.

Safe systems of work.

Safe work equipment.

Safe storage etc of materials.

Healthy working environment.

Competent fellow workers.

Employee:

Take reasonable care of

self and others.

Co-operate with

employer.

Enforcement Action

Informal Enforcement Action.

Verbal.

In writing.

Formal Enforcement Action.

Improvement Notice.

Prohibition Notice.

Prosecution.

Removal of Licence

Arrangements for Safety

Emergency procedures.

Safe systems of work.

Permits to work.

Accident and near miss reporting.

Workplace inspections.

Health surveillance.

PPE.

Safety signs.

First aid.

Emergency Procedures

On discovering a fire:

Raise the alarm.

Inform others stating

location of fire.

If safe to do so, make one

attempt to put the fire

out.

Make way to place of

safety.

On hearing the alarm:

Close windows (and possibly switch off any ventilation system).

Switch off or leave safe any machinery.

Leave the room closing doors.

Take most direct route to the nearest safe fire exit.

Assemble at the designated fire assembly point.

Do not: Stop to gather belongings.

Use lifts or escalators.

Return to the premises until given authority to do so.

Safe Systems of Work

Access to the job.

Environmental factors such as noise,

temperature, lighting etc.

The suitability of any equipment that is to be

used.

Hazardous substances.

The competence of the workers .

The use of signs, barriers etc.

Accident Investigation

Legal requirements:

Criminal.

Civil.

An insurance requirement.

Put things right before injury or harm occurs.

Determine the causes.

Prevent a similar occurrence in the future.

Workplace Inspections

Identify hazards that are not adequately

controlled.

Obvious visible hazards.

Eliminating or controlling the risk.

Health Surveillance

Pre-employment

screening.

Establish base line.

Early warning of health

problems.

PPE

Does not control the

hazard.

Fails to danger.

Correctly specified.

Properly worn, stored,

cleaned and maintained.

Safety Signs

Prohibition.

Hazard.

Fire equipment.

Mandatory.

Safe condition.

First Aid

Preserve life.

Prevent injuries worsening.

Promote recovery.

Thank You