Addressing the most common PM Pains with Microsoft Project Online and Office 365

Guillaume Garcin & Baz Khinda | January 28th 2015

AgendaProject Management Trends

Daily PM Pains

Project Benefits & Customer Feedback

Live Demo

Future Roadmap

2

58%of companies

do not have

an innovation

strategy

— Capgemini

17%higher 5-year

CAGR for

highly aligned

companies

— Booz & Co.

68%of orgs do not

align projects

to corporate or

strategic goals

— PwC

57%of projects fail

due to

breakdown in

communications

— BULL

13%higher 5-year

CAGR for

innovative

companies

— Booz & Co.

17%Increase in

projects

completed on

budget with

effective comms

— PwC

CAGR = Compound Annual Growth Rate

2/3of CIOs from top-

performing organizations

see collaboration as key

to driving innovation— McKinsey, 2012

60%of employees work in

multiple locations

during the work week

— Forrester, 2011

21%loss in productivity due

to collaboration

challenges

— IDC, 2012

37%increase in project collaboration

through enterprise social networks

i.e. SharePoint, Yammer, Lync

— Inside Communication, 2012

Innovation, Collaboration and Productivity

Daily PM Pains

Strategic

Alignment

Project

Visibility

Inconsistent

Approaches

Resource

Management

63% 60%

48% 37%

123

The Centre for Business Practices

'Project Management: the State of the Industry‘ | Survey Findings

The evolution of Project

What a difference a decade makes

Desktop

application for

individual project

managers

Collaborative

team work

through Project

Central

Consolidated

solution for project

and portfolio

management Consistency with

Office and

integration with

SharePoint

Cloud solution for

project and portfolio

management

Project Benefits

Demand Management

EPTs

Portfolio Analysis

Reporting

Intuitive Solution

EPTs

Centralised

Ease Reporting

Intuitive Solution

Visibility of Tasks

Improve Communication

Real-time Visibility

Committed vs Proposed

Recognised Microsoft architecture

Secure Systems

Team

MembersResource

Managers

Project

Managers

Senior

ManagementIT

Benefits available in Project Online and Project Server 2013

Components of the Microsoft PPM

Benefits available in Project Online and Project Server 2013

A user added every 20 seconds Used in over 10,000 organizations Leader in various analyst reports

Over 20 million users of Project…

Customer feedback

“We wanted everything centralised, we were storing documents separately which lacked

visibility.”

“Ensuring that systems are streamlinedand that the right tools are used to achieve goals and meet deliverables is paramount in an organisation of this size and scope. What we needed was a ‘one stop shop’ for all our project needs.”

“At the time we were managing a multi-million pound portfolio of projects and so it makes sense for want to reduce the risk as much as possible.”

Matt Warren, PMO Manager

Michelle Lynch, PMO Analyst

Allied Bakeries

http://www.wellingtone.co.uk/case-studies/allied-bakeries/

Customer feedback

“We needed to ensure all the projects within IT were completely aligned with the Transformational Change proprieties to ensure deliveryof both programmes of work.”

“Project Server really makes people adopt the right working practices.”

Paul Elden, IT Programme and Service Delivery Manager

Coventry and Warwickshire Partnership Trust -NHS

“We had developed a 5-year IT Strategy with multiple cross organisational work streams which was part of the reason we wanted to use Project Server.”

http://www.wellingtone.co.uk/case-studies/nhs/

Live Demo

Resource Management

Reporting

CreatingProjects

PrioritisingProjects

Office 365 and Collaboration

Project

Our Vision

Project

Project

Project

Launch the Work

Management App

Project

my tasks

PRIVATE GROUP

TODAY

Send out slide and update notes

Contoso Design Dec 8 ◒

Develop design for script outline

Contoso DesignDec 10

◒

Follow up: Weekly Update Mail

Bright DreamsDec 10

◒

NEXT WEEK

V1 design concepts

Northwind TradersDec 15

◒

Review charts for all the slides

and set up review

Contoso Design

Dec 15

○

Update hours

Recurring tasks

Dec 18

○

PROJECT ONLINE TASKS


Tailspin ToysDec 11

○

Send out slide and update notes

Bright DreamsDec 12

◒

Feedback for script outline

Contoso DesignDec 18

○

V2 design concepts

Northwind Traders

Dec 18

○

Project Online

Task Panel provides a single list of all Katy’s tasks:

Private, Work Management and Project Online

Summarized view of

all projects

Project

Contoso Design Tasks

Send out slide update notes

Kat LarssonDec 8 ◒

Develop design for script

outline

Contoso Design

Dec 10

◒

Update report for sales

Cody MoresbyDec 10 ◒


Iris BaxterDec 11 ○

Follow up: acquisition orders

Allie Mack Dec 11 ◒

Invoice Clients

Irwin Hume Dec 12 ○

Update billing status for clients

Cody Moresby Dec 12 ○


and set up review

Kat Larsson

Dec 15 ○

COMPLETED

Confirm offsite reservation

Iris BaxterDec 8 ●

Update FY15 projections

Allie MackDec 9 ●

Add a task…

Project Dashboard provides view of project specific

timeline, tasks and task status

Dashboard Task List Task Board Completed Tasks Timeline

Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS

Office 365 Projects

C

Project


Kat Larsson

Dec 8

Late ◒


Kat Larsson

Dec 10

In Progress ◒


Cody Moresby

Dec 10

In Progress ◒


Iris Baxter

Dec 11

Not Started ○

Follow up: Acquisition orders

Allie Mack

Dec 11

In Progress ◒

Invoice Clients

Irwin Hume

Dec 12

Not Started ○


Cody Moresby

Dec 12

Not Started○

Review charts for all the slides and set up review

Kat Larsson

Dec 15

Not Started○

HIDE COMPLETED


Iris Baxter

Dec 8

Complete ●


Allie Mack

Dec 9

Complete●


DETAILS CONVERSATIONS FILES

Progress

In Progress 🔽

Assigned to

Kat Larsson 🔽

Start Date

Dec 8 🔽

Due Date

Dec 10 🔽

Notes

Make sure to include assign tasks to

each team member

Created by Robin Counts

Add a task…



□

Office 365 Projects

C

GROUP BY

No Grouping

Assigned to

Progress

Due date

FILTER

My Tasks

Late Tasks

Task List view provides an engaging environment

to Create, Assign, Filter, Review & Sort Tasks.

Project


Kat Larsson

Dec 8

Late◒


Kat Larsson

Dec 10

In Progress ◒


Cody Moresby

Dec 10

In Progress ◒


Iris Baxter

Dec 11

Not Started ○


Allie Mack

Dec 11

In Progress ◒

Invoice Clients

Irwin Hume

Dec 12

Not Started ○


Cody Moresby

Dec 12

Not Started○


Kat Larsson

Dec 15

Not Started○

HIDE COMPLETED


Iris Baxter

Dec 8

Complete ●


Allie Mack

Dec 9

Complete●

Add a task…





Office 365 Projects

□

Team members can have social

conversations at a task level

Contoso DesignIris Baxter

Looking forward to reviewing!

11:44a 1

Contoso DesignKat Larsson

Great. I will put something together

Tues Dec 9 1

Contoso DesignIris Baxter

Look at this document for icons

Tues Dec 9 1

C

Project


Kat Larsson

Dec 8

Late◒


Kat Larsson

Dec 10

In Progress ◒


Cody Moresby

Dec 10

In Progress ◒


Iris Baxter

Dec 11

Not Started ○


Allie Mack

Dec 11

In Progress ◒

Invoice Clients

Irwin Hume

Dec 12

Not Started ○


Cody Moresby

Dec 12

Not Started○


Kat Larsson

Dec 15

Not Started○

HIDE COMPLETED


Iris Baxter

Dec 8

Complete ●


Allie Mack

Dec 9

Complete●

Add a task…





Contoso Design Script

add file…

Office 365 Projects

□

Team members can associate

documents to tasks

C

Project



Backlog Not Started In Progress Completed

new task


Due Date: Dec 29

Set up internal review

meeting

Due Date: Dec 30

Send invoice report

Due Date: Jan 5

V1 wireframe design

Due Date: Jan 7

Follow up: Weekly Update

Mail

Due Date: Dec 11

Invoice Clients

Due Date; Dec 12

Update billing status for

clients

Due Date: Dec 12

Review charts for all the

slides and set up review

Due Date: Dec 15

Develop design for script

outline

Due Date: Dec 10


Due Date: Dec 10

Follow up: Acquisition

orders

Due Date: Dec 11


Due Date: Dec 8


Due Date: Dec 9

Office 365 Projects

Move tasks between buckets

with simple touch gestures

□C

Task Progress

Assignee

Taskboard shows tasks that are Unassigned,

Not started, In-progress and Complete

Project

Contoso Design Overview QR 3 Planning

QR 3 Milestones

Performance Test Results

Best Ads 2013

Learning Plan 2014

Bright Dreams Design

Overview

Who can see this?

Manage Tags

Set a deadline

Add follow-up tasks to Work

Management while in Delve

Project

Contoso Design My Tasks Kat Larson🔽

Public - 10 members

Work Management App will be available

across multiple browsers and devices

© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the

part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Contact Details

Baz Khinda BA(Hons), MBS, PRINCE2 Practitioner, MCTS,

Microsoft P-Seller (P-SSP)

E: [email protected]

M: 07507 659619

W: http://www.wellingtone.co.uk

Guillaume GarcinProduct Marketing Manager Project & Visio (UK)

E: [email protected]

M: 07581267241

W: http://products.office.com/en-gb/project

Interested in Learning More?

http://www.wellingtone.co.uk/apm-trial

Addressing the most common PM Pains with Microsoft Project Online and Office 365

Software

Transcript of Addressing the most common PM Pains with Microsoft Project Online and Office 365