Adding Comments to a Microsoft Word Document Steve Miller April 12, 2008 English Department...
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Transcript of Adding Comments to a Microsoft Word Document Steve Miller April 12, 2008 English Department...
Adding Comments to a Microsoft Word Document
Steve MillerApril 12, 2008
English Department Technology Professional Development #2
Part I: Adding a Comment Manually
Step 1
• Have students email you their essays instead of turning in on paper.
• Make sure you have them send you the essay as a Word document attachment not PDF.
• Have students write their name and period on the subject line of the email so that you will know who the email is from.
Step 2
• Open up an individual email and save the attachment to your desktop, flash drive, or some other storage system.
• You might want to create folders for each period prior to saving any essays (right-click on mouse>new>folder>name folder).
• It’ll prevent having over 100 file icons on your desktop.
Step 3
• Open up the word document for that student and begin reading.
Step 4
• When you come across a place in which you want to add a comment do the following:– Insert>Comment
• Your screen should look like this
Step 5
• Type in your comment
Step 6
• To exit comments and continue reading, click anywhere else in the text of the essay. To add more comments, just repeat steps 1-6.
Part II: Adding Comments Using a Macro
A macro is like a program inside of another program. It helps you to automate repetitive tasks so that you only have to hit one or two
keys to perform a more complicated task. Here’s how you
do it.
Step 4
• Instead of just adding the comment manually you first need to create the macro.
• Tools>Macro>Record New Macro.
Step 5
• Name your macro. • I would name it according to what
comment you want to insert (i.e. spelling, capitalization, etc.)
• Click on either “Toolbars” to add an icon on the toolbar or click on “Keyboard” to add a shortcut key.
• Once you have named it and chosen “Toolbars” or “Keyboard”, hit “OK”.
Step 6
• Name your shortcut.
• For example for the “singular not plural” comment you might choose ALT+S.
• Click "Assign" and then "Close". EVERYTHING YOU CLICK OR TYPE WILL BE RECORDED FROM THIS POINT ON.
Step 7
• Follow Part I: Steps 4 and 5. Be very careful on what you type or click on.
Step 8
• To end the recording – Tools>Macro>Stop Recording Macro.
• From this point on every time you enter that shortcut key it will insert that specific comment.
• For each new comment you want to automate you’ll have to repeat Part II again.
• It sounds like a lot of work, but once you do this, it’ll make the process much easier.
Others Uses of Comments?
1. Use comments when highlighting specific parts of an essay (i.e. attention-getter, thesis statement, topic sentences, concrete details, commentary, concluding sentences, etc.)
¿Preguntas?