ADDENDUM TO RFP DOCUMENTS - Solano … Site Lighting Improvements...Site Lighting Improvements...

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Site Lighting Improvements Project (#16-015) ADDENDUM # 01 March 29, 2016 Page 1 of 3 ADDENDUM TO RFP DOCUMENTS ADDENDUM #01 Project: #16-015 Solano Community College District Site Lighting Improvements Project Date: March 29, 2016 The following clarifications are provided based on questions received or changes in District requirements and must be added/considered when completing your submittal: Acknowledgement of receipt of this ADDENDUM is required in the proposal’s cover letter of introduction. Please clearly note the addendum date and number. ITEM: ITEM NO. 1 – PLAN SHEET 0.00 – COVER SHEET, INDEX Replace ‘Plan Sheet 0.00’ with attached revised ‘Issue for Addendum #1 – Plan Sheet 0.00’. Revisions include the following: - Revise ‘Index’ to include additional plan sheets ‘EL 104 – PV POLE LIGHT LOCATIONS (ALTERNATE #3)’. - Revise ‘Index’ to include additional plan sheets ‘EL 105 – NEW PV POLE LIGHT DETAILS (ALTERNATE #3)’. - Revise note to clarify scope of work to be ‘BID AREAS #1 & #2 & ADD ALTERNATE AREAS #1, #2 & #3’ ITEM NO. 2 – PLAN SHEET EL 100 – SITE LIGHTING IMPROVEMENTS Replace ‘Plan Sheet EL 100’ with attached revised ‘Issue for Addendum #1 3/30/16 – Plan Sheet EL 100’. Revisions include the following: - Delete Fixture Types ‘B’ and ‘C’ from ‘Light Fixture Schedule’. ITEM NO. 3 – PLAN SHEET EL 101 – ENLARGED PLAN BASE BID AREAS #1 & #2 & ADD ALTERNATE AREAS #1 & #2 Replace ‘Plan Sheet EL 101’ with attached revised ‘Issue for Addendum #1 3/30/16 – Plan Sheet EL 101’. Revisions include the following: - Delete Fixture Types ‘B’ and ‘C’ from ‘Light Fixture Schedule’.

Transcript of ADDENDUM TO RFP DOCUMENTS - Solano … Site Lighting Improvements...Site Lighting Improvements...

Site Lighting Improvements Project (#16-015) ADDENDUM # 01

March 29, 2016 Page 1 of 3

ADDENDUM TO RFP DOCUMENTS

ADDENDUM #01

Project: #16-015 Solano Community College District Site Lighting Improvements Project

Date: March 29, 2016

The following clarifications are provided based on questions received or changes in District requirements and must be added/considered when completing your submittal: Acknowledgement of receipt of this ADDENDUM is required in the proposal’s cover letter of introduction. Please clearly note the addendum date and number.

ITEM:

ITEM NO. 1 – PLAN SHEET 0.00 – COVER SHEET, INDEX Replace ‘Plan Sheet 0.00’ with attached revised ‘Issue for Addendum #1 – Plan Sheet 0.00’. Revisions include the following: - Revise ‘Index’ to include additional plan sheets ‘EL 104 – PV POLE LIGHT LOCATIONS

(ALTERNATE #3)’. - Revise ‘Index’ to include additional plan sheets ‘EL 105 – NEW PV POLE LIGHT

DETAILS (ALTERNATE #3)’. - Revise note to clarify scope of work to be ‘BID AREAS #1 & #2 & ADD ALTERNATE

AREAS #1, #2 & #3’

ITEM NO. 2 – PLAN SHEET EL 100 – SITE LIGHTING IMPROVEMENTS Replace ‘Plan Sheet EL 100’ with attached revised ‘Issue for Addendum #1 3/30/16 – Plan Sheet EL 100’. Revisions include the following: - Delete Fixture Types ‘B’ and ‘C’ from ‘Light Fixture Schedule’.

ITEM NO. 3 – PLAN SHEET EL 101 – ENLARGED PLAN BASE BID AREAS #1 & #2 & ADD ALTERNATE AREAS #1 & #2 Replace ‘Plan Sheet EL 101’ with attached revised ‘Issue for Addendum #1 3/30/16 – Plan Sheet EL 101’. Revisions include the following: - Delete Fixture Types ‘B’ and ‘C’ from ‘Light Fixture Schedule’.

Site Lighting Improvements Project (#16-015) ADDENDUM # 01

March 29, 2016 Page 2 of 3

ITEM NO. 4 – PLAN SHEET EL 102 – CUT SHEETS & DETAILS Replace ‘Plan Sheet EL 102’ with attached revised ‘Issue for Addendum #1 3/30/16 – Plan Sheet EL 102’. Revisions include the following: - Added note for detail 1/EL 102 – ‘Pole Mounted Fixture on Concrete Base’ to see

5/EL 103 for additional requirements for light pole and base. - Delete detail 3/EL 102 – ‘Fixture Type ‘A’ Existing Interior Pole’ and replace with

‘New RAB Fixture Pole’. - Added note for new detail 3/EL 102 – ‘New RAB Fixture Pole’ to clarify model

numbers for specified poles.

ITEM NO. 5 – PLAN SHEET EL 103 – INSTALLATION DETAILS Replace ‘Plan Sheet EL 103’ with attached revised ‘Issue for Addendum #1 3/30/16 – Plan Sheet EL 103’. Revisions include the following: - Delete detail ‘Cast-In-Place Lighting Foundation’ and replace with ‘Site Lighting Pole

Base’.

ITEM NO. 6 – PLAN SHEET EL 104 – PV POLE LIGHT LOCATIONS (ALTERNATE #3) Include the attached ‘Plan Sheet EL 104 – PV POLE LIGHT LOCATIONS (ALTERNATE #3)’ into Contract Bid Documents. Added sheet identifies ‘Alternate #3’, to include: - Furnishing and installation of six (6) standalone photovoltaic lights for parking

permit dispensers, including pole/standard, footing/base support, solar power assembly and associated hardware.

- Scope of work for photovoltaic lights shall include all materials, labor and testing for a complete and fully operational system.

ITEM NO. 7 – PLAN SHEET EL 105 – NEW PV POLE LIGHT DETAILS (ALTERNATE #3) Include the attached ‘Plan Sheet EL 105 – NEW PV POLE LIGHT DETAILS (ALTERNATE #3)’ into Contract Bid Documents. Added sheet provides details for photovoltaic lights included as ‘Alternate #3’, per the locations shown on sheet EL 104.

ITEM NO. 8 – S PECIFI CAT I ON S ECT ION ‘0 0 01 15 – LI ST OF DRA W IN G S AND T A BLES ’ Revise list to include drawings EL 104 and EL 105 provided in Addendum 01. Table should be revised as follows:

Sheet number Description 0.00 U1 EL 100 EL 101

EL 102

COVER SHEET, INDEX EXISTING UTILITY SITE LIGHTING IMPROVEMENTS ENLARGED PLAN BASE BID AREAS #1 & #2 & ADD ALTERNATE AREAS #1 & #2 CUT SHEETS & DETAILS

Site Lighting Improvements Project (#16-015) ADDENDUM # 01

March 29, 2016 Page 3 of 3

EL 103 EL 104 EL 105

INSTALLATION DETAILS PV POLE LIGHT LOCATIONS (ALTERNATE #3) NEW PV POLE LIGHT DETAILS (ALTERNATE #3)

ITEM NO. 9 – S PECIFI CAT I ON S ECT ION ‘0 0 41 13 – BID FO RM A N D PROPOS A L’ Replace Section ’00 41 13 – Bid Form and Proposal’ with revised version attached to this Addendum 01. Revised Bid Form includes a cost proposal request for ‘Alternate #3’. BIDDERS ARE REQUIRED TO USE THE BID FORM AND PROPOSAL ATTACHED TO THIS ADDENDUM 01 WHEN SUBMITTING THEIR PROPOSALS.

ITEM NO. 10 – S PECI FI CA T I ON S EC TI ON ‘01 22 00 – A LT ERNA T ES A N D UN I T PRI CI NG ’ Revise subsection ‘1.05 ALTERNATES’ to include ‘Add Alternate #3’. Added section to be read as follows:

C. Add Alternate #3 – Furnish and installation of six (6) photovoltaic LED lights,

including poles/standards, footing/base support, solar power assembly and associated hardware, for each of the parking permit dispensers, as shown on the Contract Bid Documents.

ITEM NO. 11 – S PECI FI CA T I ON S EC TI ON ’00 73 13 – S PECIA L CO N DI T IONS ’ Revise Section ’00 73 13 – Special Conditions’ to include requirement to provide information needed by District for PG&E rebate. Added section to be read as follows:

8. PG&E Rebate

As a result of the lighting upgrades from this project, the District will be eligible to receive a rebate from PG&E. For the purpose of PG&E rebate eligibility, upon completion of the project, Contractor shall either submit to the District or directly to PG&E (to District’s PG&E Customer Relationship Manager, Aaron Keough, [email protected], (559) 240-3435)), an itemized invoice showing payment terms of all fixtures (i.e. net 30, paid, etc.), fixture model numbers, cost per fixture, labor cost and tax costs.

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CA ARCHITECTS475 Gate Five Road, Suite 107Sausalito, CA 94965T 415.331.7655F 415.331.7656

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SITE LIGHTINGIMPROVEMENTS

SOLANO COMMUNITYCOLLEGE DISTRICT4000 Suisun Valley RoadFairfield, CA 94534

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GENERAL DRAWINGS0.00 COVER SHEET, INDEX

U1 EXISTING UTILITY

DRAWINGSEL 100 SITE LIGHTING IMPROVEMENTSEL 101 ENLARGED PLAN BASE BID #1 &

#2 & ALTERNATE #1 & #2EL 102 CUT SHEETS & DETAILSEL 103 INSTALLATION DETAILSEL 104 PV POLE LOCATIONS

(ALTERNATE #3)EL 105 NEW PV POLE LIGHT DETAILS

(ALTERNATE #3)

PROJECT DOCUMENTS SHALL INCLUDE PROJECTSSPECIFICATIONS.

1. FIELD VERIFY ALL EXISTING CONDITIONS ANDNOTIFY ARCHITECT OF ACTUAL FIELDCONDTIONS PRIOR TO THE COMMENCEMENTOF ANY WORK. THIS SHALL INCLUDE UTILITYLOCATIONS, LOCATIONS OF FIXTURES, BASESAND ALL UTILITY RUNS AND PROPOSED WITHIN-FIELD CONDITIONS FOR CONFORMANCE TODOCUMENTS.

2. ELEVATIONS. ALL ELEVATIONS ARE TO/FROMTOP OF FINISH FLOOR, U.O.N.

3. UNOBSTRUCTED ACCESS WITHIN SIDEWALKSAND ROADWAYS SHALL BE MAINTAINEDTHOUGHOUT CONSTRUCTION. ALL EXITS, EXITLIGHTING, FIRE PROTECTIVE DEVICES SHALL BEMAINTAINED FOR THE DURATION OF THE WORKOF THE PROJECT.

4. ALL WORK PERFORMED UNDER THESEDOCUMENTS SHALL BE IN ACCORDANCE WITHALL APPLICABLE CODES AND REQUIREMENTS.ALL NEW WORK SHALL NOT DIMINISH ANYEXISTING CONDITIONS WITH RESPECT TOTHEIR ADHERENCE TO APPLICABLE CODES ANDREQUIREMENTS (TYP.). THIS SHALL INCLUDEINSPECTIONS AND SUPERVISION OF WORK BYA LICENSED INSPECTOR OF RECORD (IOR) INACCORDANCE WITH DSA.

5. THESE DOCUMENTS ARE TO REFLECTGENERAL INTENT OF THE ARCHITECTURALSCOPE OF WORK. THE INFORMATION SHOWN INTHESE DOCUMENT SHOW PURPOSE ANDINTENT AND ARE NOT COMPLETE IN EVERYDETAIL. THE CONTRACTOR SHALL COMPLYWITH THEIR INTENT AND MEANING, TAKEN AS AWHOLE, AND SHALL NOT AVAIL ITSELF OF ANYMANIFEST ERROR, OMISSION, ANDDISCREPANCY OF AMBIGUITY WHICH APPEAR INTHE DOCUMENTS.

6. CONTRACTOR SHALL ENGAGE PRIVATEUTILITY LOCATOR TO VERIFY AND LOCATE ANY(E) UTILITIES WITHIN AREA OF SCOPE OF WORKPRIOR TO COMMENCENT OF DEMO WORK.CONTRACTOR SHALL NOTIFY ARCHITECTIMMEDIATELY FOR ANY POTENTIAL CONFLICTWITH PROPOSED WORK FOR FIXTURERELOCATION.

7. PROJECT WILL REQUIRE DSA CERTIFIEDIOR/PI FOR COMPLIANCE FOR DSA-999

8. PROJECT SHALL INCLUDE LIMITED AREAS INWHICH NEW CONDUIT MAY PASS BENEATHEXISTING CONCRETE PEDESTRIAN WALKWAYS.CONTRACTOR SHALL, AS PART OF THEIR DUEDILIGENCE BEFORE BIDDING, REVIEW EXISTINGCONDITIONS AND DETERMINE BEST LOCATIONAND METHOD TO ADDRESS THESE LIMITEDAREAS. IF CONTRACTOR ELECTS TO DISRUPTPORTIONS OF THE EXISTING PATHWAYS WITHNEW CONSTRUCTION, CONTRACTOR SHALL BERESPONSIBLE TO FOLLOW REQUIREMENTSOUTLINED IN THE SCCD DESIGN STANDARDSFOR CONCRETE AND TRENCHING BENEATHWALKWAYS AS WELL AS ADHERE TOREQUIREMENTS OUTLINED IN THE PROJECTSPECIFICATIONS.

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COST OF CONSTRUCTION FOR FINAL AREAS FORRENOVATION IS ESTIMATED TO BE LESS THAN $150,244.00.THERE WILL BE NO STRUCTURAL WORK AS PART OF THISPROJECT SCOPE. LIGHT FIXTURES SHALL NOT EXCEED24'-0" IN HEIGHT.

THE PROJECT SITE IS LOCATED OUTSIDE THE FLOODPLAIN.

DISTRICT NAME SOLANO COMMUNITY COLLEGE DISTRICTADDRESS 4000 SUISUN VALLEY ROADADDRESS FAIRFIELD CA 94534PHONE 707-864-7112PHONE 707-864-7197

CM NAME KITCHELL CEM - JASON YIADDRESS 360 CAMPUS LANE, SUITE 203ADDRESS FAIRFIELD, CA 94534PHONE 916-540-6629PHONE 707-864-7189E-MAIL [email protected]

ARCHITECT NAME CA ARCHITECTADDRESS 475 GATE 5 ROAD, SUITE 107ADDRESS SAUSALITO, CA 94965PHONE 415-331-7655PHONE 415-331-7665E-MAIL [email protected]

ELECTRIC NAME WULFF ELECTRICADDRESS 820 EURANKS DR.ADDRESS VACAVILLE, CAPHONEPHONEE-MAIL [email protected]

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NOTE: SEE DOCUMENTS FOR BASEBID AREAS #1 & #2 & ADDALTERNATE AREAS #1, #2 & #3

PROJECT SCOPE. SCOPE OF WORK SHALL INCLUDE THEREPLACEMENT OF EXISTING LIGHTING HEADS ON EXISTINGLIGHT POLES WITH NEW HEADS AS IDENTIFIED IN THEDOCUMENTS. WORK SHALL ALSO INCLUDE THEINSTALLATION OF NEW POLES, BASES, HEADS IN LOCATIONSAS IDENTIFIED IN THE DOCUMENTS. CONTRACTOR'S BIDSSHALL INCLUDE ALL WIRING, DEVICES, CONNECTIONS,BASES AND BOXES TO POWER AND ILLUMINATE THE NEWLIGHTING SCOPE OF WORK SHOWN IN THE DOCUMENTS.CONTRACTOR SHALL PROVIDE A BASE BID AND ADDITIVEALTERNATE BIDS AS DEFINED IN THE DOCUMENTS.CONTRACTOR SHALL FIRST PERFORM A UTILITY LOCATIONSURVEY USING A PRIVATE LOCATOR FOR ALL AREAS OFNEW WORK AND SHALL, IF UTILITY CONFLICTS EXIST WITHPROPOSED WORK, REPORT TO THE ARCHITECT AND SCCDPRIOR TO CONSTRUCTION FOR RELOCATION OF FIXTUREAND/OR ROUTING.

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PROJECT SHALL NOT BE COMPLETEDWITHOUT PROJECT SPECIFICATIONS.

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8. TRENCH SUBGRADE SHALL BE PREPARED IN ACCORDANCE WITH THE GEOTECHNICAL REPORT.

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BACKFILL COMPACTED TO 90% R.C. EXCEPTUPPER 12" BELOW PAVEMENT SUBGRADEWHERE COMPACTED TO 95% R.C.

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SOLANO COMMUNITY COLLEGE DISTRICT BID FORM AND PROPOSAL

SITE LIGHTING IMPROVEMENTS PROJECT DOCUMENT 00 41 13-1

DOCUMENT 00 41 13

BID FORM AND PROPOSAL

To: Governing Board of Solano Community College District (“District” or “Owner”)

From:

(Proper Name of Bidder)

The undersigned declares that the Contract Documents including, without limitation, the

Notice to Bidders and the Instructions to Bidders have been read and agrees and proposes

to furnish all necessary labor, materials, and equipment to perform and furnish all work in

accordance with the terms and conditions of the Contract Documents, including, without

limitation, the Drawings and Specifications of Bid No. 16-015.

PROJECT: SITE LIGHTING IMPROVEMENTS

(“Project” or “Contract”) and will accept in full payment for that Work the following total

lump sum amount, all taxes included:

dollars

$

BASE BID AREA #1

dollars

$

BASE BID AREA #2

dollars

$

TOTAL BASE BID AMOUNT (cumulative total of Base Bid

Areas #1 & #2)

Additive/Deductive Alternates:

Alternate #1

dollars

$ __

Additive/Deductive

Add Alternate Area #1 – Demolition, replacement

and/or installation of site lighting improvements for

area identified as Add Alternate Area #1 on bid

documents.

SOLANO COMMUNITY COLLEGE DISTRICT BID FORM AND PROPOSAL

SITE LIGHTING IMPROVEMENTS PROJECT DOCUMENT 00 41 13-2

Alternate #2

dollars

$ __

Additive/Deductive

Add Alternate Area #2 – Demolition, replacement

and/or installation of site lighting improvements for

area identified as Add Alternate Area #2 on bid

documents.

Alternate #3

dollars

$ __

Additive/Deductive

Photovoltaic Lights at Parking Permit Dispensers –

Furnish and installation of six (6) photovoltaic LED

lights, including poles/standards, footing/base

support, solar power assembly and associated

hardware, for each of the parking permit dispensers,

as shown on bid documents.

Descriptions of alternates are primarily scope definitions and do not necessarily detail the

full range of materials and processes needed to complete the construction.

1. Allowance. The Bidder’s Base Bid and each alternate shall include a ten percent

(10%) allowance for unforeseen items.

The above allowance shall only be allocated for unforeseen items relating to the

Work. Contractor shall not bill for or be due any portion of this allowance unless the

District has identified specific work, Contractor has submitted a price for that work or

the District has proposed a price for that work, the District has accepted the cost for

that work, and the District has prepared a change order incorporating that work.

Contractor hereby authorizes the District to execute a unilateral deductive change

order at or near the end of the Project for all or any portion of the allowance not

allocated.

2. The undersigned has reviewed the Work outlined in the Contract Documents and

fully understands the scope of Work required in this Proposal, understands the

construction and project management function(s) is described in the Contract

Documents, and that each Bidder who is awarded a contract shall be in fact a prime

contractor, not a subcontractor, to the District, and agrees that its Proposal, if

accepted by the District, will be the basis for the Bidder to enter into a contract with

the District in accordance with the intent of the Contract Documents.

3. The undersigned has notified the District in writing of any discrepancies or omissions

or of any doubt, questions, or ambiguities about the meaning of any of the Contract

SOLANO COMMUNITY COLLEGE DISTRICT BID FORM AND PROPOSAL

SITE LIGHTING IMPROVEMENTS PROJECT DOCUMENT 00 41 13-3

Documents, and has contacted the Construction Manager before bid date to verify

the issuance of any clarifying Addenda.

4. The undersigned agrees to commence work under this Contract on the date

established in the Contract Documents and to complete all work within the time

specified in the Contract Documents.

5. The liquidated damages clause of the General Conditions and Agreement is hereby

acknowledged.

6. It is understood that the District reserves the right to reject this bid and that the bid

shall remain open to acceptance and is irrevocable for a period of ninety (90) days.

7. The following documents are attached hereto:

Bid Bond on the District's form or other security

Designated Subcontractors List

Site-Visit Certification

Noncollusion Declaration

8. Receipt and acceptance of the following addenda is hereby acknowledged:

No. , Dated

No. , Dated

No. , Dated

No. , Dated

No. , Dated

No. , Dated

9. Bidder acknowledges that the license required for performance of the Work is a B

and/or C-10 license.

10. The undersigned hereby certifies that Bidder is able to furnish labor that can work in

harmony with all other elements of labor employed or to be employed on the Work.

11. Bidder specifically acknowledges and understands that if it is awarded the Contract,

that it shall perform the Work of the Project while complying with all requirements of

the Department of Industrial Relations.

12. The Bidder represents that it is competent, knowledgeable, and has special skills

with respect to the nature, extent, and inherent conditions of the Work to be

performed. Bidder further acknowledges that there are certain peculiar and inherent

conditions existent in the construction of the Work that may create, during the Work,

unusual or peculiar unsafe conditions hazardous to persons and property.

13. Bidder expressly acknowledges that it is aware of such peculiar risks and that it has

the skill and experience to foresee and to adopt protective measures to adequately

and safely perform the Work with respect to such hazards.

SOLANO COMMUNITY COLLEGE DISTRICT BID FORM AND PROPOSAL

SITE LIGHTING IMPROVEMENTS PROJECT DOCUMENT 00 41 13-4

14. Bidder expressly acknowledges that it is aware that if a false claim is knowingly

submitted (as the terms “claim” and “knowingly” are defined in the California False

Claims Act, Cal. Gov. Code, §12650 et seq.), the District will be entitled to civil

remedies set forth in the California False Claim Act. It may also be considered fraud

and the Contractor may be subject to criminal prosecution.

15. The undersigned Bidder certifies that it is, at the time of bidding, and shall be

throughout the period of the contract, licensed by the State of California to do the

type of work required under the terms of the Contract Documents and registered as

a public works contractor with the Department of Industrial Relations. Bidder further

certifies that it is regularly engaged in the general class and type of work called for in

the Contract Documents.

Furthermore, Bidder hereby certifies to the District that all representations, certifications,

and statements made by Bidder, as set forth in this bid form, are true and correct and are

made under penalty of perjury.

Dated this day of 20

Name of Bidder

Type of Organization

Signed by

Title of Signer

Address of Bidder

Taxpayer's Identification No. of Bidder

Telephone Number

Fax Number

E-mail Web page

Contractor's License No(s): No.: Class: Expiration Date:

No.: Class: Expiration Date:

No.: Class: Expiration Date:

SOLANO COMMUNITY COLLEGE DISTRICT BID FORM AND PROPOSAL

SITE LIGHTING IMPROVEMENTS PROJECT DOCUMENT 00 41 13-5

Public Works Contractor Registration No.:

If Bidder is a corporation, affix corporate seal.

Name of Corporation:

President:

Secretary:

Treasurer:

Manager:

END OF DOCUMENT