Addendum to Appendix 3 (‘HSE plan guidance’) of IOGP Report 423: HSE management – guidelines...

Addendum to Appendix 3 (HSE plan guidance) ofIOGP Report 423: HSE management guidelines forworking together in a contract environment

Health managementcontract guidelines forclients and contractors

The global oil and gas industry association for environmental and social issues

5th Floor, 209215 Blackfriars Road, London SE1 8NL, United KingdomTelephone: +44 (0)20 7633 2388 Facsimile: +44 (0)20 7633 2389E-mail: [email protected] Internet: www.ipieca.org

IOGP-IPIECA 2015 All rights reserved.

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any

means, electronic, mechanical, photocopying, recording or otherwise, without the prior consent of IPIECA/IOGP.

International Association of Oil & Gas Producers

London office 5th Floor, 209215 Blackfriars Road, London SE1 8NL, United KingdomTelephone: +44 (0)20 7633 0272 Facsimile: +44 (0)20 7633 2350E-mail: [email protected] Internet: www.iogp.org

Brussels officeBoulevard du Souverain 165, 4th Floor, B-1160 Brussels, BelgiumTelephone: +32 (0)2 566 9150 Facsimile: +32 (0)2 566 9159E-mail: [email protected] Internet: www.iogp.org

Addendum to Appendix 3 of IOGP Report 423

Health managementcontract guidelines forclients and contractorsAddendum to Appendix 3 (HSE plan guidance) of

IOGP Report 423: HSE management guidelines for

working together in a contract environment

Acknowledgements

This document was prepared by the Company-Contractor Relationship in HealthManagement Task Force on behalf of the Health Committee.

References

IPIECA/IOGP (2006). Controlling Health Risks at Work: A roadmap to Health RiskAssessment in the oil and gas industry. www.ipieca.org/publication/health-risk-assessment

IOGP-IPIECA (2005). A guide to health impact assessments in the oil and gasindustry. www.ipieca.org/publication/health-impact-assessments

IOGP (2010). HSE management guidelines for working together in a contractenvironment. IOGP Report 423, June 2010. http://www.ogp.org.uk/pubs/423.pdf

IOGP-IPIECA (2011). Managing health for field operations in oil and gas activities. Aguide for managers and supervisors in the oil and gas industry. IOGP Report 343.www.ipieca.org/publication/managing-health-field-operations-oil-and-gas-activities

IOGP-IPIECA (2012). Fitness to work: Guidance for company and contractor health,HSE and HR professionals. IOGP Report 470. www.ipieca.org/publication/fitness-work

IOGP IPIECA

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Effective health management systems promote a

healthy workforce, community and working

environment by reducing or preventing health-

related accidents, injuries and illness, disruptions

in operations and, most significantly, loss of life.

Active and collaborative health management by

operator, contractor and their subcontractors is

essential for effectively managing health in the

workplace. This guidance document applies to

all contracts that have a health component as

determined by the Risk Assessment.

The objectives of this document are to provide

guidance on:l health management system elements,

requirements and deliverables; l establishing roles and responsibilities

between contractor(s) and client/operator;l health aspects related to the pre-qualification,

bidding and execution phase; andl promoting transparency and effective

communication on health management in

contracts.

Although Health, Safety and Environment (HSE)

management has been described in IOGP Report

423, the health aspects of the contracting

environment have not been specifically

addressed. This document provides specific

guidance on managing health in the contract

environment and has been developed for

clients/operators and contractors to assist them

during the contracting process, and may also be

useful for supply chain/procurement, health, HSE

and operational managers.

The roles of clients/operators and contractors

may vary depending on the type of project. This

document provides an additional framework for

the development and implementation of a

sound health management system that should

be applied by clients/operators and contractors

during the contracting process. It is an addendum

to the Health Risk Assessment contained in

Appendix 3 of IOGP report 423: l Appendix 3: HSE plan guidance;

l Table 3: HSE plan check list;

Section 4: Risk Management;

- Subsection 4.2: Health Hazards

(see extract below).

Purpose

Table 3 HSE plan check list

Section 4 Risk management

4.2 Health hazards

Item Check item Responsibility?client/contractor

Exists?y/n

Required?y/n

If not available,when needed?

The following generic checklist can be applied by clients in mode 1 or the contractor operating in mode 2 or 3.

4.2.1 Health facilities are defined as part of the contract.

4.2.2 An occupational health programme: identifies health hazards;assesses the health risks; provides for the control of health hazards;identifies PPE; identifies prophylactic requirements; providesemergency cover; applies to all work sites.

4.2.3 A welfare programme, if in place, meets the needs of isolated worksites.

4.2.4 Local medical facilities are assessed for their appropriateness toprovide for contract needs as and when required.

Below: extract from Appendix 3 of IOGP report 423, HSE management guidelines for workingtogether in a contract environment.

3HEALTH MANAGEMENT CONTRACT GUIDELINES FOR CLIENTS AND CONTRACTORS

This document provides a more robust and

updated health management checklist that can

be used as a framework for clients/operators and

contractors to agree on their respective

responsibilities and tasks.

Benefits of this guideline include: l supporting business continuity by preventing

health-related business disruptions; l reducing health-related risks and improving

workforce health and working conditions; l promoting compliance with relevant laws and

regulations;l enhancing operator and contractor

relationships and reputation with the

community; andl helping to ensure that the operator-

contractor relationship is effective and

efficient.

The checklist shown in Table 1 summarizes the

health requirements and processes necessary in

oil and gas operations.

Health Management Plan

The first step in developing an effective health

management system is to have a Health

Management Plan. This plan should be based on

good practices in occupational health and

industrial hygiene, emergency medicine, primary

care, wellness, and health promotion and public

health, which address local legal requirements,

the health needs of the workforce and location-

specific health risks.

A Health Management Plan should include

(see Table 1):

Section 1: Health Risk Assessment

Section 2: Industrial Hygiene and Ergonomics

Section 3: Medical Emergency Management

Section 4: Management of Illness

Section 5: Fitness for Work Assessment andHealth Surveillance

Section 6: Health Impact Assessment

Section 7: Health Reporting and RecordManagement

Section 8: Health Promotion

Contractual considerations

The checklist should be reviewed by the

client/operator and contractor during the

contracting process. It is strongly recommended

that health professionals with experience in the

type of business operation being arranged/

planned are consulted for advice and guidance

during this process.

All items should also apply to subcontractors.

Health management checklist

IOGP IPIECA

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SubjectItemno.

1

2

3

4

5

6

Health hazards will be identified and risks assessed.a) Geographical location, e.g. altitude, temperatureb) Physical, e.g. noise, vibrationc) Chemical, e.g. mercury, benzene, silicad) Biological, e.g. legionella, mould, blood-borne pathogens,

malariae) Psychosocial, e.g. remoteness, substance misuse, fasting

observancef ) Ergonomics hazardsg) Health hazards resulting from fatigue

A plan will be in place to prevent, mitigate and control health risks inconformance with the hierarchy of controls (elimination,substitution, modification, containment, isolation, procedures,education and training and personal protective equipment (PPE)).

Location health practices and programmes will be compliant withthe local laws and regulations.

Identified health-related risks and mitigation measures will becommunicated in a timely manner.

The risk assessment will be periodically reviewed and communicated.

The risk assessment will be reviewed in response to changes inactivities, equipment or personnel.

Check item

Req

uire

d?

Yes

/ No

/ n/a

Responsibility:operator orcontractor?

If notavailable,when is itneeded?

Exis

ts?

Yes

/ No

Section 1: Health Risk Assessment

The Health Risk Assessment (HRA) is a systematic process to identify health risks and prevent and mitigate these risks. The HRA identifiesrisks that have the potential to: cause injury or illness; disrupt operations owing to medical issues; and increase costs owing to lostproductivity, medical treatments and potential litigation. This helps to improve workforce health and safety and regulatory compliance,and protects the companys reputation. (Source: IPIECA/IOGP, 2006: www.ipieca.org/publication/health-risk-assessment)


Health management checklist (continued)

7

8

9

Workplace exposure monitoring based on the HRA (see Section 1)will be used to confirm the magnitude of risk and the ongoingeffectiveness of control measures, and identify workers for healthsurveillance (see Section 5).

a) Physical, e.g. noise, vibrationb) Chemical, e.g. mercury, benzene, silicac) Biological, e.g. legionella, mould, blood-borne pathogens

A chemical register will be maintained at the operational site alongwith the associated safety data sheets.

Ergonomics assessments will be conducted based on the HRA (see Section 1)

Section 2: Industrial Hygiene and Ergonomics

The oil and gas working environment can potentially expose people to hazards (e.g. physical, chemical, biological, ergonomic andpsychosocial) that may result in injury and illness. Industrial hygiene involves the anticipation, recognition, evaluation and control ofworkplace hazards. Proper ergonomic design is necessary to prevent musculoskeletal disorders, which can develop over time and canlead to long-term disability. It also helps prevent major accidents and improves productivity.

continued

10

11

12

13

A risk-based Medical Emergency Response Plan (MERP) will bedeveloped, documented and reviewed, and should include a masscasualty scenario. The MERP will be drilled and regularly updated.

The MERP will identify appropriate communication andtransportation options for various emergency scenarios.

The MERP will be integrated into company processes and procedures,clearly communicated to the workforce and subject to regular drills.

The risk-based assessment will define the provision of first aid andthe use of cardiopulmonary resuscitation (CPR)/defibrillator which,ideally, should be provided within 4 minutes.

Section 3: Medical Emergency Management

Medical emergency management is the process for providing resources, such as qualified personnel (e.g. first-aiders, medics, doctors),transportation options (e.g. ambulance, helicopter) and appropriate medical facilities (e.g. primary care clinic) for emergency response.This process should be site-specific based on the HRA. It should be communicated, integrated in the operating location procedures anddrilled on a regular basis.

Resources and recommendations for minimum medical emergency management can be found in IOGP-IPIECA, 2011: Managing healthfor field operations in oil and gas activities. A guide for managers and supervisors in the oil and gas industry.(www.ipieca.org/publication/managing-health-field-operations-oil-and-gas-activities)

SubjectItemno.

Check item

Req

uire

d?

Yes

/ No

/ n/a



Exis

ts?

Yes

/ No

IOGP IPIECA

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14

15

16

17

The risk-based assessment will define the provision of emergencymedical care by an approved health professional which, ideally,should be provided within 60 minutes.

The MERP will identify approved primary (emergency stabilization,e.g. heart attack) secondary and tertiary health-care providers(hospital).

Provision and management of the following will be defined: l Healthcare facilityl Healthcare staffl Equipment, supplies and medication and communication

modes, clinical and pharmacological protocolsl Ambulance or medical transport

Programmes will be in place to respond to, and manage, infectiousdisease outbreaks occurring within operational locations.

Section 3: Medical Emergency Management (continued)

18 Access to work-related and non-work-related medical care will beavailable as determined by the HRA. (Source: IOGP-IPIECA, 2011:www.ipieca.org/publication/managing-health-field-operations-oil-and-gas-activities)

19

20

21

Job tasks and assignments requiring fitness for work evaluation willbe identified.

Fitness for work process and protocols (e.g. OGUK) will be establishedand compliant with local legal requirements and best practices.

Health surveillance (e.g. audiometry) will be conducted, whereindicated by exposure monitoring (e.g. noise), and compliant withlocal legal requirements and HRA.

Managing illness requires access to medical facilities, as well as counselling and employee assistance where appropriate.

Section 4: Management of Illness

The fitness for work process assesses the workers physical, mental and social capabilities to perform specific jobs/tasks safely with orwithout restriction or limitation. (Source: IOGP-IPIECA, 2012: www.ipieca.org/publication/fitness-work)

Health surveillance monitors the health of the worker exposed to workplace health hazards. Health surveillance may be required bylocal regulations or law if the employees are exposed to some specific risks (noise, chemicals, etc).

Section 5: Fitness for Work Assessment and Health Surveillance

SubjectItemno.

Check item

Req

uire

d?

Yes

/ No

/ n/a



Exis

ts?

Yes

/ No



22 Process and Protocols for health surveillance will be established andcompliant with local legal requirements and HRA.

23

24

An HIA will be conducted.

Control plans will be communicated and implemented.

Section 5: Fitness for Work Assessment and Health Surveillance (continued)

continued

25

26

27

28

Work related illness and injury cases will be recorded and reported.

A process to monitor sickness absence will be in place.

Employee health records (work- and non-work related) aremaintained, confidentially in compliance with the locallegislation/regulations.

A record management process will be implemented and maintainedfor these records:

a. Safety Data Sheets (raw materials and products)b. Work duties/tasksc. Health risk assessments d. Health impact assessmentse. Exposure monitoring results (both workplace and worker)f. Fitness for work assessmentsg. Health surveillanceh. Communicable diseases

The purpose of this section is to ensure that work-related health incidents are reported and work- and non-work related health recordsare managed and retained.

Section 6: Health Impact Assessment

Section 7: Health Reporting and Record Management

Health Impact Assessment (HIA) is the process of assessing the potential impact of a policy, project or company operations on thehealth of local communities (outside the fence). It may be integrated with the environmental and social impact assessment whererelevant. (Source: IOGP-IPIECA, 2005: www.ipieca.org/publication/health-impact-assessments)

SubjectItemno.

Check item

Req

uire

d?

Yes

/ No

/ n/a



Exis

ts?

Yes

/ No

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Section 8: Health Promotion

29

30

31

32

33

34

35

36

37

A programme will be in place to identify key worker health and thewellness concerns of workers (e.g. smoking, obesity, heart disease,high-risk behaviour).

A programme will be in place to educate workers on prevention andrisk reduction (e.g. anti-smoking and fitness campaigns).

Workers will have access to healthy food options.

Workers will have access to fitness options.

Sourcing, provision and preparation of food and water will bedefined.

Food and drinking water safety management processes will beestablished and maintained in line with Hazard Analysis CriticalControl Point (HACCP) principles.

Inspections and audits will be conducted to monitor HACCPcontrols.

Worker welfare programme will be defined (e.g. culture, recreation,communication, psychological support).

Where living accommodations are provided, they will be consistentwith the relevant international housing (heating ventilation and airconditioning) and sanitation standards e.g. International FinanceCorporation (IFC), International Maritime Organization (IMO)standards.

An effective interface between public health agencies and clients/operator and contractor occupational health can mitigate majorbusiness risks and help plan timely response to major outbreaks of infectious diseases. Health conditions, e.g. cardiovascular disease,obesity, tobacco use, mental health issues and substance misuse, may impact workforce productivity. Communicable diseases andbroader pandemics can also pose a threat to workforce health. Health promotion efforts can positively impact productivity, reduceabsence and costs, and improve morale.

SubjectItemno.

Check item

Req

uire

d?

Yes

/ No

/ n/a



Exis

ts?

Yes

/ No

IPIECA is the global oil and gas industry association for environmental and social issues. It develops,

shares and promotes good practices and knowledge to help the industry improve its environmental and

social performance, and is the industrys principal channel of communication with the United Nations.

Through its member-led working groups and executive leadership, IPIECA brings together the collective

expertise of oil and gas companies and associations. Its unique position within the industry enables its

members to respond effectively to key environmental and social issues.

5th Floor, 209215 Blackfriars Road, London SE1 8NL, United KingdomTelephone: +44 (0)20 7633 2388 Facsimile: +44 (0)20 7633 2389E-mail: [email protected] Internet: www.ipieca.org

IOGP represents the upstream oil and gas industry before international organizations including the

International Maritime Organization, the United Nations Environment Programme (UNEP) Regional

Seas Conventions and other groups under the UN umbrella. At the regional level, IOGP is the industry

representative to the European Commission and Parliament and the OSPAR Commission for the North

East Atlantic. Equally important is IOGPs role in promulgating best practices, particularly in the areas of

health, safety, the environment and social responsibility.

London office 5th Floor, 209215 Blackfriars Road, London SE1 8NL, United KingdomTelephone: +44 (0)20 7633 0272 Facsimile: +44 (0)20 7633 2350E-mail: [email protected] Internet: www.iogp.org

Brussels officeBoulevard du Souverain 165, 4th Floor, B-1160 Brussels, BelgiumTelephone: +32 (0)2 566 9150 Facsimile: +32 (0)2 566 9159E-mail: [email protected] Internet: www.iogp.org

IOGP-IPIECA 2015 All rights reserved.

Addendum to Appendix 3 (‘HSE plan guidance’) of IOGP Report 423: HSE management – guidelines...

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