School Equipment Upgrade and ... School Network Project... · Equipment Upgrade and Cabling Project...

<add school name here> School Equipment Upgrade and Cabling Project Template

<date>

The following provides an outline for IT infrastructure and network modernization project planning. The goal is to identify the project scope, complexity, cost elements and other project readiness factors. Completion due date for 2017 Fulcrum Funding (Wave 1): 1/15/17 Return to Tom O’Callahan For questions, contact: Tom O’Callahan [email protected]

206.612.6356A) Package

Prepared for <principal> by <IT Staff/Leader>

2017 School Network Project Template 1

mailto:[email protected]

Introduction and Technical Goals

2

• This is a template to prepare a network modernization project for E-Rate and Fulcrum Foundation grants. This data is required to identify the network equipment and apply for funding. The goal is to plan and build a network to meets the 5-8 year requirements for performance, robust/reliability, ease of operation.

• The school’s IT staff and OCS/ITAG staff will team to complete the

school’s plan templates to document to project: – Requirements section confirms the school’s 2017 readiness. – Detailed system/network design templates document the integration

other IT infrastructure components into the wireless modernization project. This is a system engineering review of both education technology and IT initiatives. Typically, there are other IT project requirements that are incorporated during wireless modernization.

2017 School Network Project Template

Planning the Project

3

• Understanding the technology assets is key to technology integration and operation

• The school will need to inventory the following: – Network Electronics

• Internet • Router • Firewall • Content Filter • Switches

– Physical Infrastructure • Classroom Cabling, Jacks, Cable Ways • Rack, Patch Cables, and Cable Management • Power Strips • Electrical Grounding


Network Modernization

Goals:

• This phase seeks to confirm the school’s wireless modernization project timing.

• High level requirements to estimate the scope of work and estimated cost.

4 2017 School Network Project Template

Step 1: How does the network modernization support the school technology goals?

5

• Provide a summary of the school’s education technology goals, initiatives and challenges (1:1, BYOD). 1. -

2. -

3. -

• How will network modernization further the goals? (provide high performance, more robust/higher availability, extend service to

additional classrooms, reduce operation costs)

1. -

2. - This is combined effort by the educational technology and IT staff.


Network Modernization Plan and Design

• Follows the initial scoping in Step 1

• Detailed project planning, engineering, and design.

• A system-wide IT infrastructure elements and components review to identify for project operational and technology impacts

• Additional technology upgrades identified and integration into the project.


Wireless Network Design Guidelines

• Wave 2 Technology: The typical design requires new IEEE 802.11ac Wave 2 technology access points (replacement of all pre-Wave 2 access points) and a 48 port PoE+ switch. Generally, a 48 port switch provides the capacity for all the access points connections. The technology refresh should consider replacing all 10/100 only switches.

• Placement: The wireless design goal is to provide all classrooms high speed wireless network access and this typically requires an access point in every classroom. Some exceptions can be considered for very large and very small classrooms.

• Mounting: The Wave 2 access points require ceiling mounting to provide the geometry to dynamically establish multiple radio beams to clients.

• Cabling: end-to-end Cat 5e cabling or better. Cat 6 patch cords are strongly recommended for the access points connections and for all the patch panel connections (mini Cat 6).


Technology References

• OCS/ITAG Technology Statement of Direction http://www.ocsww.org/files/uploads/ITAG/2016-June6-OCS-IT-SoD.pdf

• Intermediate System Configuration Guidelines http://www.ocsww.org/files/uploads/ITAG/2016%20Intermediate%20System%20Configuration%20Guidelines%20V1.pdf

• Introduction to the Physical Layer http://www.ocsww.org/files/uploads/ITAG/Intro%20to%20the%20Physical%20Layer%20V2.pdf

• Cable and Rack Design http://www.ocsww.org/files/uploads/ITAG/2017%20Cabling%20and%20Rack%20Design%20and%20Specifications.pdf


Step 2: Wireless Network Plan

• Insert a school classroom floor plan diagram with the classroom names in the middle of the diagram that need wireless network access. Include any non-classroom locations. Note: Floor plan may be an estimate.

• Place an X on the IT/network room.

9

X 1 and 2nd Rm 102

3rd

Rm 103

6th Rm 106

7th

Rm 107 8th Rm 108

5th

Rm 105

4th

Rm 104 Office


Step 3: IT Network Modernization Project Inventory Worksheet

Infrastructure Equipment Qty and Location

Class-room

Non-class-room

Equip Room

Notes

Wireless Access Points # #

PoE+ switch(es) # multiple equip rooms?

Cabling: Cat 5e or better # # #

Cabling: Fiber (OM3) # intra-campus connection?

Firewall/Content Filter #

Rack and cable mgmt #

Power (strip/UPS) # rack mounted

Other


Use this inventory to place the access points, all switches, firewall and content filter on the Step 4 school network topology diagram

11

Current Topology as of <1/7/17>

ISP Fiber/ Cable

modem

Switch (model)

Step 4: Provide a Current School Network Topology Diagram


Firewall (model)

Switch (model)

Instructions: This is an example of a typical network. Use your best guess to identify how network equipment/components are connected together. Specify the model of the component. The current topology diagram is helpful to identify potential performance and latency bottlenecks to review for a network re-design. The model number helps to identify if a system component is 1Gbps capable.

Server(s)

Access Points (qty)

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Final Topology

PoE+ Switch

(model)

Firewall (model)

Cables - Cat5e (school funded) 802.11ac Wave 2

Access point (model)

In general, the most capable/newest technology switch is directly connected to the firewall/content filter and servers and older switches are connected to the hub switch or retired.

Diagram A: Final Site School Network Topology Example


ISP Fiber/ Cable

modem

(project funded)

(project funded)

(potential funding)

Step 5: Walk thru classrooms and identify a place on the ceiling to attach the new wireless access point

Wireless Classroom Cat5e/6 Cable Attachment point Notes

Rm 102 Possible/needs visit Drop ceiling

Rm 103 No Ceiling beam

Rm 104 No Drop ceiling

Rm 105 Possible/needs visit Need to visit

Office Possible/needs visit Drop ceiling Not a classroom

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This is the most time consuming task and key to understanding scope of work. Taking ceiling photos is highly recommended to document potential locations. Identify which classrooms may have cabling to the ceiling and the proposed location to attach the access point. Typically, existing classroom cabling cannot be reused for a wireless access point due to location or performance/age.


Device Existing(Model) Future State(Model)

Switch/PoE+,STP Root)

FW/Content Filter

Router

Switch

Access points Wave 2

(Qty 0) (Qty 5)

Step 6: MDF Rack Design as of 1/7/17 Remediation QA

1 Replace something (power strip/UPS) -

2 Relocate something (switch is mounted directly below patch panel)

-

3 Install something (mini Cat 6 patch cables, rack grounding) -

4

5

Copy and Paste as Required. Don’t Remove

Template Deviation

1 XXXX

✖

✔

Equipment: ID the rack location

14

Add “As Is” Photos:

1. Equipment

Rack(s)

2. Patch Panel(s) Cabling


Device Existing(Model) Future State(Model)

Swiitch (PoE+)

Switch

Access point Wave2

(11) (11)

Step 6a: IDF rack Wall mount cabinet

Remediation QA

1 -

2 -

3 -

4 -

Copy and Paste as Required. Don’t Remove

Deviation

1 XXXX

2 XXXX

✖

✔

Equipment

15

Add Rack and Cabling Photo


Step 7: IT Modernization Project Scope Worksheet How large is the network? Has something been overlooked?

Existing # Planned # Notes

IP Phones

Security Cameras

Wired Desktops

Servers/Shared Systems

Smartboards/Doc Cameras

Intercom

Bells

Printers

Other

Apple TV/Airplay

Projectors

Other 16 2017 School Network Project Template

Step 8: Firewall and Content Filter Technology

Existing Planned Notes (replacement plans/VLAN capable)

Sonic Wall

Barracuda

Fortinet

OpenDNS

Meraki MX

Cisco ASA

Linksys

ClearOS

Palo Alto

Other (specify)


• Appendix


Wall Mounted Access Point Meraki Wireless AP wall mounting Oberoninc 1009-00


The standard is ceiling mounting. This is an example for non-standard access point mounting. This should be considered temporary until the classroom ceiling is suitable for ceiling mounting.

Yes/No

QA Check List Physical – 100% Passed (Present Check List if there are exceptions)

QA Check List Logical – 100% Passed (Present Check List if there are exceptions)

HW

( )

( ) ( ) ( ) ( ) ( ) ( )

Comments:

QA Checklist Summary

Wiring Dated: xx/xx/17 WiFi [ ] Project Complete Dated: xx/xx/17

N/A Partial Complete N/A Complete Complete

Dated: xx/xx/17

Dated: xx/xx/17


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