Aurora Community Tennis Club

Overview of Proposal for Funders, Partners, Members

Introduction

This is an information document , created to inform our ACTC members and potential supporters about ACTC’s plans for promoting tennis in Aurora.

As ACTC shares its plan and engages key stakeholders, a more detailed business plan will be created.

Clarification:

ACTC is very satisfied with it’s facilities and programs at McMahon Park & will continues to initiate improvements for members & the public at McMahon Park;

ACTC has no intention to move it’s operations to another site;

With our Mission of promoting tennis as a life long sport for children, youth & adults, we are offering a vision & plan for expanding and increasing access to tennis & other recreation or cultural activities at Fleury Park;

Our Plan Engage strategic partners with complementary interest in bringing our vision

to fruition; Apply for a OTF capital grant to improve current assets; Market winter club concept to potential partners; Be innovative in our collaborative multi use model by:

• leveraging existing Town assets at Fleury Park; • ACTC can provide gate-keeper/admin staffing role (subcontract - Partner)• Utilize latest radiant heat technologies; • Keep costs low – maintain same (Town) public access model;• We use (lower cost) radiant heating when needed; • For winter program – fill gap caused by high demand; • Showcase our collaborative model across Canada

ACTC Propose:

That Entrepreneur purchase the tent/rib structure as a 20 year ownership investment - $700,000.

• Seed money; Model shows money borrowed at 6%

• Ownership; Model shows paid off in 20 years

Our Proposed Partners

Town of Aurora; York Region District School Board; Aurora Seniors Centre & other social benefit

groups; Actively seeking partners from other outdoor

league or casual sports players; Partner/entreprenur to manage Winter Club; Appropriate Government Donors i.e. OTF

Translucent Roof – Tube Radiant Heaters

Translucent Roof

Financial Model :Town/Entreprenur

Assumptions:

200 members, pay monthly fee of $50 plus court rental fee of $20/hour.

Winter club runs from Sept 15 to May 15. 8 months.

Revenue

Annual revenue from running Winter operation:

$218, 000

Expenses: Operating expenses:.................................... ............................$61,600 *

Carrying cost of loan (6% of 700,000) ....................................$ 42,000

Rent payment to Town (to cover utilities cost) ......................$ 1,000

Management Fee (10% of 700,000) .......................................$ 70,000

Total. $174,600

Repayment on Principal of loan $43,400 (16 years)

• Revenue 218,000 – Expenses 174,600 = $43,400

Radiant Heating – Savings & Benefits

Considerations:• Our proposal complements Town’s Master Plan;• Proximity to YRDSB Board & schools; • ACTC Access to grants program i.e. Trillium Foundation; • Town will gain 30 equivalent play days; (includes 20 rain & 10 heat

days);• Extend season from 4 months to 12 months:un-interupted play

days;• Survey of tennis community supports year round tennis in Aurora;• Current assets exist at Fleury Park;• Opportunity for innovative collaborations and sharing recreation

assets for all residents;

The ACTC Goals

1. Increase playable days for ACTC members and other sports bodies (& general public) by installing an all weather fabric roof over the Fleury tennis courts.

2. Increase opportunities and access for ACTC members, partners and general public to play winter tennis (October 1 – April 31st.)

Our Vision utilizes innovative strategies, collaborative partnerships,

green technologies and leveraged Town assets.

Join us in creating a multi use space that increases opportunities for

children youth and adults to improve their civic engagement, health and

recreation options.

Who Benefits

ACTC programs have increased play days and options for booking courts;

Aurora public & ACTC residents have increased tennis play days & access to Fleury courts;

Town – partnering with ACTC, achieves outcomes for the Town Master Recreational Plan through an affordable and cost effective model;

Partner groups who will use space through the shared participation model (i.e. YRDSB activities)

Insulated Opaque Roof

Open Sided Walls

Insulated Opaque Roof

The Frame/Fabric Cover

Misconceptions:• Can be used in a wide range of climates,

making it a sound choice for a multitude of weather;

• Cope with extreme wind and snow loads;• A typical structural external fabric has a

tensile strength of 10 tonnes per linear metre and will creep no more than a few percent after 20 years of extreme conditions.

ACTC Proposal Vision

An outdoor, weather protected tennis & recreation space that serves as a venue for other sports or cultural activities operating year round.

Increase the participation, access and opportunities for ACTC members and the general public to use a weather protected multi-use recreation/event facility.

The End

Accomplishments

• ACTC is an Incorporated non profit community organization;• ACTC has a successful record of fundraising through

Government grant programs resulting in improvements to the ACTC tennis programs & McMahon Park.

• ACTC is the official McMahon Park Steward – shared with Nokida Trail Association

• We support student employment/career development through funding proposals with the Federal government student employment program;

• ACTC has consistently provided affordable tennis programs in partnership with Town since 1937

Accomplishments• Petitioned for increased security lighting to curb McMahon park

vandalism;• Open access to our clubhouse for all park patrons (soccer teams,

playground children);• Petitioned for park shelter – tennis viewing;• Installed soft cushioned courts (with Town);• Trillium Grant awarded for interior renovation of club house;• Petitioned to improve exterior finish of clubhouse;• Provided input into Town Master Recreation Plan;• Civic engagement role & initiatives i.e. LSA Committee, Aurora

Street Sale Festival;• Full public access to our court assets i.e. soft rebound net

Current Asset Worth at Fleury(these are only estimates for extended season and for

discussion purposes only)

• Cost of courts = $400,000• Cost of land = $400,000• Fleury Asset Worth - $800,000• Cost per play day is $800,000/90 days =

$8,888• Renovate Asset cost is $800,000+

$600,000/240 days = $6,250 or a 30% decrease – link to Town Plan re. Efficiencies

The ValueThe value calculation includes:

Increased long term sustainability and well being of our community?

Increased access to local arts, recreation & culture; Economic stimulation by attracting more residents

and visitors into the downtown core; Increased health and wellness of our residents and

community by using environmental and energy efficient technologies

Vital Signs Canada: Measuring the vitality of Canadian communities in critical areas:

Our proposal addresses several vital sign indicators.

Environment; Health; Safety; Arts & Culture; Belonging and Leadership

Mission

ACTC provides affordable tennis programs to children, youth and families.

As a non profit community organization, supported by volunteer members, we aspire to contribute to the positive development of

our Aurora community.

Assumptions:• Increasing playable/recreation days under a fabric roof will

benefit all users of Fleury Park;• A fabric roof will provide multi use access & opportunities for

ACTC, potential partners & public;• There are partners that would participate in the ACTC initiative;• There is demand for an additional venue for winter tennis;• A business case can be made that would attract a vendor that

would operate a winter tennis program;• There are grant programs available that can contribute to the

project;• Our initiative complements and exceeds the vision put forward

in the Town’s Leisure Recreation Plan;