Acquisition of New Acquisition of New ItemsItems

A picture walk of the process by A picture walk of the process by Kelly Morrison.Kelly Morrison.

The “Mountain” we must climb!! The The “Mountain” we must climb!! The process of acquiring new items can process of acquiring new items can be time consuming, but worth it:be time consuming, but worth it:

The books:The books:In February, I helped Janna place an order from Follett. We were told we could use some left over activity money. Here are some of the books we purchased.

More books:More books:

We tried to purchase booksWe tried to purchase books

that would add items that would add items

that were needed for thethat were needed for the

new curriculum, and obtainnew curriculum, and obtain

more of the popular books.more of the popular books.

The Fairy Princess SeriesThe Fairy Princess Series

is very popular among is very popular among

22ndnd and 3 and 3rdrd graders. We also graders. We also

replaced books that were wornreplaced books that were worn

out due to popularity of the itemsout due to popularity of the items

and age.and age.

We paid a little extra, but the We paid a little extra, but the

books already came withbooks already came with

barcodes and the school address.barcodes and the school address.

As you can see, we purchased two copies of As you can see, we purchased two copies of one of the books, because this series is very one of the books, because this series is very popular. popular.

Once we unpacked the books, we had to Once we unpacked the books, we had to double check the packing slip. This probably double check the packing slip. This probably took the longest because the books were took the longest because the books were packed in 3 boxes.packed in 3 boxes.

The books had to checked into the system. We are The books had to checked into the system. We are lucky because our district has a full time cataloger. The lucky because our district has a full time cataloger. The MARC records had already been entered into MARC records had already been entered into Horizons, so we just had to scan the books.Horizons, so we just had to scan the books.

Picture of Janna checking books in because I do not have authorization. I helped by handing them to her. ( I was unable to get a picture of Janna the day we went through the process, so this is from another day.)

Acquisition of items to Media Acquisition of items to Media Center:Center:

The school was given money by the PTA to The school was given money by the PTA to purchase items that were need for the purchase items that were need for the classrooms/library.classrooms/library.

All equipment must be bar-coded, and All equipment must be bar-coded, and placed in the automation system. placed in the automation system.

Before AfterBefore After

15 document cameras were 15 document cameras were purchased for the school.purchased for the school.

This a picture of all the cameras and accessories after This a picture of all the cameras and accessories after we unpacked them from the boxes. we unpacked them from the boxes.

The equipment that was The equipment that was added to the system.added to the system.

Barcodes were placed on the camera and remote control. We also wrote the grade level in marker on each camera because the equipment a certain amount was designated for each grade.

Accessories.Accessories.Some of the items were labeled as Some of the items were labeled as

accessories in the system, and not bar-accessories in the system, and not bar-coded.coded.

The document base with magnet.

The user manual.

Reflections:Reflections:

I know this process takes longer in districts I know this process takes longer in districts that do not have a full time cataloger. With that do not have a full time cataloger. With budget cuts approaching, I might find out budget cuts approaching, I might find out what it is like to have to add my own MARC what it is like to have to add my own MARC records. I know that in most cases, it is a records. I know that in most cases, it is a matter of adding the record provided by the matter of adding the record provided by the distributor (sometimes at an additional distributor (sometimes at an additional cost.) cost.)

The book fair was held recently, and we The book fair was held recently, and we acquired books that were not barcoded. acquired books that were not barcoded. The MARC records will also have to be The MARC records will also have to be added. added.