Acquisition Branch – Client Engagement Sector

“Improving procurement together”

Presentation to GOFAC

Prepared by:

Acquisitions Branch and Real Property Branch

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Contents

1. Introduction

2. Acquisition Transformation - Industry Engagement

3. Methods of Engagement

4. Engagement Plan

5. Consolidated Procurement Instrument Development and Workstations CPI

6. Questions

7. Summary and Closing Remarks

Purpose:-Introduce Acquisitions Program Transformation.-Background and purpose of Smart procurement principles.-Present the concept of Early Engagement.-Present the Early Engagement approach for the future office furniture Consolidated Procurement Instruments (CPIs).

Introduction

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Acquisition Transformation

• Focus of AP transformation is on the implementation of two key initiatives:

1.Leveraging Digital Technology

2.Smart Procurement principles

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Four Key Principles:

1.Early Engagement

2.Effective Governance

3. Independent Advice

4.Benefits for Canadians

Smart Procurement

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Early Engagement• Open dialogue early in the process about what our clients

need and what our suppliers can offer.

• Occurs prior to the solicitation process meaning more flexible dialogue.

• Aligned with core values of procurement: openness, fairness and transparency.

• Should make the process easier to follow, save money, and more strategic in the way that we buy things.

• Examples

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Methods of Engagement

Examples:

1. Questionnaire and/or comments on proposed solicitation(s) and/or technical specifications;

2. Industry engagement day/session to discuss topics and/or answer questions;

3. One-on-One Industry Meetings to listen to their concerns, comments, recommendations and solutions; and

4. Working group meetings to discuss specific topics/issues.

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Methods of Engagement cont.

- Methods of engagement will be detailed through the Letter of Interest posted on the Buy and Sell Website.

– Not all engagement methods will be used in all procurements. The officer must choose what is most suitable for their procurement.

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Engagement Plan

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1. Post Letter of Interest2. One on One sessions3. Follow up

Questions and Answers

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Conclusion and Summary- LOI will be posted shortly on Buy and Sell Website- Follow instructions in LOI to participate

- Closing Remarks

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