ACP

Finance

DC

FB4.Appointment of

Taskforce Team

TaskforceTeam

5.Environment Scanning Plan

(ESP)

8.Potential & feasible?

7.Confirm the ESP Result

10.Detailed Business Plan (Financial,

Staffing, Marketing, Legal, etc.)

11.Financial Analysis and Assessment

12.Complete Proposal(Business Plan)

14.Recommend?

9.Discard

15. Recommend?

No

Yes

No

Yes

6.Evaluates the ESP Result

13. Finalize the Proposal (Business Plan)

Continue in slide 2

16. Approve?

Management Committee

No

Yes

Yes

No

2. New or Review?

New

Review

3. Refer to process No.17 to No.22

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START1.Faculty Self

Appraisal Analysis

Faculty Academic CorporatePlanning

ACP

ACC

FB

President

TaskforceTeam

17. Prepare Detailed COPPA and Curriculum

Contents (DCCC) for New Programme or Programme or Subject Revision Proposal for

Review

19. Recommend?

18. Evaluate the DCCC or Revision Proposal

Continue from Slide 1

No

Yes

20. Assessment/Vetting

Do not meet expectation

22. Recommend?No

23. Approved?No

Yes

Senate

24. Checking (completion and format)

25. Signature

26. Submission to MoE/MQA & Filing CQAAE

Meet expectation

ADC/BOP

Yes

21. Finalise the paper and submit to ADC/BOP

END

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Information about the Committee

Abbreviation Committee Full Name About the Committee

ACP Academic and Corporate Planning Committee ACP is a committee at the faculty level which is chaired by the Dean or a appointed Deputy Dean. The main function of the ACP is to look into issues related to curriculum and academic quality and development.

FB Faculty Board Faculty Board is the highest body at the faculty level. It is chaired by the Dean to look into all issues related to the faculty. Details could be referred to the individual faculty’s statute.

DC Dean Council Dean Council was established under the Statute Number 15. The main function of the Dean Council is to look into issues related to the operations of the university and also performance of the faculties and supporting units. It is chaired by the President and the members consist of all the Vice Presidents, Deans, Director of Diploma Programme, Director of Academic Development and Academic Registrar . Detailed could be referred to Statute Number 15.

MC Management Committee The Management Committee was established under the Statute Number 4. The main function is to look into issues related to the operations, administrations, strategies, business and management related issues of the university. It is chaired by the President and the members consists of all the vice presidents and senior directors . Details could be referred to the Statute Number 4.

ACC Academic Cluster Committee ACC is a sub-committee formed by the ADC to assist ADC in ensuring the quality of the curriculum related proposals before submitting to the ADC. It is chaired by the Director of Academic Development. The committee consist s of 5 clusters based on the area of studies. Details could be referred to the ToR of the ACC.

ADC Academic Development Committee ADC was established under the Statute Number 27. The main function of the ADC is to look into issues related to undergraduates curriculum and academic quality and development. It is chaired by the Vice President of Academic and the members consist of all the Deans, Director of Diploma Programme, Director of Academic Development, Academic Registrar, and a Senate representative. Details could be referred to the Statute Number 27.

BOP Board of Postgraduate BoP was established under the Statute Number 16. The main function is to look into all academic issues related to postgraduates studies. It is chaired by the Vice President of R&D and the members consist of the Dean of the Institute of Postgraduate Study, and all the Deans or the representatives and two Senate representatives. Details could be referred to the Statute Number 16.

Senate Senate Senate was established under the Statute Number 2. The main function of the Senate is to approve and endorse all the academic related matters, policies, rules and regulations. It is chaired by the President and the members are appointed from among the academic staff. Details cold be referred to the Statute number 2.

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Process Description Form/Report

1, 2 Faculty’s Academic Corporate Planning Committee (ACP) to assess the Faculty Self Appraisal Analysis, and based on the report to identify needs either to introduce new programme or the review the curriculum of the existing programme.

Programme Performance Annual Report

3 SOP for revision of programme or any of the subject(s) involve process number 17 to 22 only.

4 The proposal of introducing new programme shall be presented by the ACP to the Faculty Board (FB) with recommendation to establish a task force team . Faculty Board shall then appoint the Taskforce Team to look into the possibility.

The SOP for introducing new programme involve process from number 1 to 25.

5 The Taskforce Team shall conduct an Environment Scanning Plan (ESP). The ESP shall cover :

1.Benchmarking in terms of programme contents, programme structure, fees. facilities, equipments, entry requirement , staff requirements etc.2.Market survey.3.Competitors4.Availability of resources. 5.Others

The GM of Marketing and Communications shall be invited to provide marketing related inputs for the ESP. The ESP shall be completed in 4 months time from the date of the appointment of the Taskforce Team.

6 The ESP result shall be presented to the ACP for evaluation before submission to the Faculty Board. ESP Result

7, 8, 9 Faculty Board to confirm the ESP result and decide whether it is feasible and potential to be offered. If the Faculty Board decided that the proposal is not feasible then it shall be discarded.

10 If the Faculty Board decided that it is a potential programme, then the Taskforce Team shall come out a detailed Business Plan which shall cover Financial model , staffing, marketing strategies, legal issues, and etc. A standard Business Plan Template shall be provided by the Finance Division.

The Business Plan shall be completed in 1 month time from the Faculty Board’s recommended date.

Business Plan Template

11, 12 The complete Business Plan shall be submitted to the Finance Division for financial analysis and assessment. Finance Division shall then provide the analysis and assessment report to the Taskforce Team to complete the proposal (business plan).

Finance Division shall provide the analysis and assessment report to the taskforce team in 2 weeks time from the receiving date.

Analysis and Assessment Report

13, 14 The Complete proposal shall be presented to the ACP for review and then submitted to the FB for recommendation.

The final proposal shall be ready in 2 months time after receiving analysis and assessment report from the Finance Division.

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Process Description Form/Report

15, 16 The recommended proposal shall be first presented to the Dean Council for recommendation then to MC for approval.

17, 18, 19 Once approval is obtained from the MC, the Taskforce shall then proceed with the development of the COPPA and detailed curriculum contents (DCCC) in 2 months time and present to the ACP for evaluation and FB for recommendation.

Any revision of programme or any of the subject(s), the Programme Coordinator and the team shall prepare the proposal and submit to ACP for evaluation and FB for recommendation.

20, 21, 22, 23

Recommended papers shall be submitted to the Academic Cluster Committee (ACC) assigned by the Director of Academic Development (DAD) for assessment. If it does not meet the expectation, Faculty will be requested to improve it based on the comments from the ACC. The amended papers to be submitted to ACC’s secretariat for final vetting.

If the correction or amendment are minor (meet expectation) as per ACC’s comment, the Taskforce may submit the paper to ADC after amendment.

Faculty will be notified by the ACC’s secretariat if the papers meet the expectation. Faculty shall then submit it to the ADC and Senate for recommendation or approval.

24 After Senate’s approval, faculty shall complete the documentation for MoE’s approval in 30 working days from the date of the Senate approval. The documentation shall be submitted to CQAAE for checking to ensure the completion and formatting, also for recording.

25 and 26 The complete documents shall be submitted to the President for signature before submitting to MQA for approval.

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