Aconex Releasenotes 10.1

Release

Notes

Aconex Release

10.1

Ver 1.0 | November 10

Approved - Ver 1.0 Release Notes - Aconex Release 10.1

Table of Contents

1. Administration 3

Changes to password rules 3

Changes to access rules 3

HTTPS log in 4

HTTPS or HTTP preference 4

2. Documents 5

Event log changes 5

Other changes 6

3. Tenders 6

Canceling a tender invitation 6

Save a tender addendum to draft 7

New tender countdown timer 8

Tender initiator can now create RFIs 8

Changed in terminology from response to submission 9

Changes to email and notifications from the tenders module 9

Displaying shadow users in a tender invitation 10

Other changes 11

4. Other 11

New Terms of Service agreement 11

Changes to the way shadow users are invited to a project 11

Support in languages other than English 11

Approved - Ver 1.0

1. Administration

Changes to password Available in: Setup

To make password rules easier to understand, we’ve simplified the options for password strength. There are now 3 options:

We’ve also renamed the

Figure 1 - Password strength

Rule

Low (8 – 16 characters)

Medium (8 – 16 characters, at least 2 numbers and 2 letters)

High (8 – 16 characters at least 1 number, 1 letter and 1 special character)

Tips

The new eight character user’s password is changed

The default for new users is

REFERENCES Change the password complexity for users in your organization

Changes to accessAvailable in: Setup

Choosing what access rules you want for a user in your organization is options to make things clearer.

Figure 2 - Access rules

Release Notes - Aconex Release 10.1

Administration

assword rules

To make password rules easier to understand, we’ve simplified the options for password strength. There are now 3 options: Low, Medium and High.

renamed the Password Rule field to Password Strength .

Description Example

password

16 characters, at least 2 numbers and 2 letters)

pa5sw0rd

16 characters at least 1 number, 1 letter and 1 special

Allowed special characters are: [~!@#$%^&*()_-+]

pa$sw0rd

eight character minimum length (it was six characters minimum) is changed.

The default for new users is Low (8 – 16 characters).

Change the password complexity for users in your organization

ccess rules

Choosing what access rules you want for a user in your organization is simplerclearer.

Aconex Release 10.1

To make password rules easier to understand, we’ve simplified the options for password

will apply when a

simpler with fewer

Approved - Ver 1.0 Release Notes - Aconex Release 10.1

Old rule New rule / replacement

Default – No password expiry Default – No password expiry, 5 incorrect password attempts

LimitRetries – No password expiry, 4 failed login attempts

ExpirePassword – Password expiry 6 months

ExpirePassword – Password expiry 6 months, 5 incorrect password attempts

ExpirePassword – Password expiry 45 days

Expire45days – Password expiry 45 days, 5 incorrect password attempts

LimitRetriesExpire60daysPassword – Password expiry 60 days, 4 failed login attempts Expire60days – Password expiry

60days, 5 incorrect password attempts LimitRetriesExpire – Password expiry 6 months, 5 failed login attempts

REFERENCES Change the access rules for users in your organization

HTTPS log in Available in: Login page

To ensure that your login details remain secure at all times, you can now only login to Aconex using HTTPS. This means that your details are sent over an encrypted connection.

Tip

Even if you type in http:// you will be directed to https:// to log in to Aconex.

HTTPS or HTTP preference Available in: Setup

Although you must log in to Aconex using HTTPS, you can choose to use Aconex via HTTP. This can be changed on an organization or user-based level.

Tip

You will only be able to change your own HTTPS preference if your Org Admin has granted you access to do so.

CHANGE YOUR ACCESS PROTOCOL 1. Click the Setup button on the Module Menu , and under Configuration , click

Preferences . 2. Scroll down to Personal settings , Access protocol . 3. Deselect the Use Default Setting checkbox, which will allow you to choose your

own preference. 4. Choose between HTTPS or HTTP from the menu.

Approved - Ver 1.0

Figure 3 - Access protocols

REFERENCES Controlling user access to HTTP protocol preferences

2. Documents

Event log changes Available in: Documents

To ensure you keep track of the history of all your documents, we have changed some of the wording and definitions used in the

Term Changes

Registered When a document has been added to the register (before Aconex version 10.0, historical event log data)

Uploaded When the document has been added to the register (from Aconex release 10.0)

Downloaded Now includes document has been downloaded to a zip file or been part of a multi file download

REFERENCES View all document events


ser access to HTTP protocol preferences

Documents

To ensure you keep track of the history of all your documents, we have changed some of the wording and definitions used in the Event Log . Here is a summary of the changes.

Changes

When a document has been added to the register (before Aconex version 10.0, historical event log data)

When the document has been added to the register (from Aconex release 10.0)

Now includes document has been downloaded to a zip file or been part of a multi file download

View all document events

Aconex Release 10.1

To ensure you keep track of the history of all your documents, we have changed some of Here is a summary of the changes.

When a document has been added to the register (before Aconex

When the document has been added to the register (from Aconex

Now includes document has been downloaded to a zip file or been part

Approved - Ver 1.0

Other changes

Available in Description

Documents The length of the page has been increased to improve usability

Documents Fixed an issue with bulk superseding

3. Tenders Tip

Users in North America will generally see Tender to conform to local usage. The functionality is the same.

Canceling a tender Available in: Tenders

You can now cancel a tender that you don’t want to prfurther activity can be completed including addenda, submission and RFIs.

CANCEL AN ACTIVE TENDTo cancel an active tender

1. Choose your project in the 2. Click the Tenders

Invitations . 3. Click the tender number under the 4. Click the Actions

Figure 4 - Cancel a tender

5. Enter in the reasons why you are canceling the tender and then cbutton. A confirmation message appears when the tender has been canceled.

Tips

Notifications are sent to recipients of the tender letting them know it has been canceled.Also, the status will be changed to

A banner is visible to both the initiator and recipient organizations when a tender invitation has been canceled.


Description

The length of the Title field in the bulk move to register / bulk supersede page has been increased to improve usability.

Fixed an issue with bulk superseding of files spaces in the field name.

Users in North America will generally see Bid used in the Aconex interface instead of to conform to local usage. The functionality is the same.

invitation

You can now cancel a tender that you don’t want to proceed with. This means that no further activity can be completed including addenda, submission and RFIs.

ANCEL AN ACTIVE TENDER cancel an active tender:

Choose your project in the Project Selector at the top of the page.Tenders button on the Module Menu , and under Search

Click the tender number under the Tender No column to open the tender invitation.Actions button and choose Cancel Tender.

in the reasons why you are canceling the tender and then c

A confirmation message appears when the tender has been canceled.

Notifications are sent to recipients of the tender letting them know it has been canceled.s will be changed to Canceled.

is visible to both the initiator and recipient organizations when a tender invitation

Aconex Release 10.1

field in the bulk move to register / bulk supersede

spaces in the field name.

used in the Aconex interface instead of

This means that no further activity can be completed including addenda, submission and RFIs.

at the top of the page. Search , click

column to open the tender invitation.

in the reasons why you are canceling the tender and then click the OK

A confirmation message appears when the tender has been canceled.

Notifications are sent to recipients of the tender letting them know it has been canceled.

is visible to both the initiator and recipient organizations when a tender invitation

Approved - Ver 1.0

Save a tender addendum to draftAvailable in: Tenders

You can now save a tender addendum to draft, to save the in.

SAVE A TENDER ADDEND

To save a tender addendum to draft

1. Create a new addendum to a tenderinvitation).

2. Enter in the tender

Figure 5 - Save To Draft

Tips

When you save a tender addendum to draft, your addendum is listed on the

Only one addendum can be saved to draft at any given time.

EDIT A SAVED A TENDER ADDENDUM

To open a draft tender addendum

1. Choose your project in the 2. Click the Tenders

Invitations . 3. Open your tender4. Click the Addenda

subject line. It will have a

Figure 6 - Draft in progress

5. Click the Edit button to make changes to the draft tender addendum. See an addendum to a tender invitationtender addendum.


Save a tender addendum to draft

save a tender addendum to draft, to save the information you have entered

SAVE A TENDER ADDENDUM TO DRAFT

save a tender addendum to draft:

addendum to a tender (see Creating an addendum to a tender

Enter in the tender details and then click the Save To Draft button.

When you save a tender addendum to draft, your addendum is listed on the

addendum can be saved to draft at any given time.

A TENDER ADDENDUM

tender addendum:

Choose your project in the Project Selector at the top of the page.Tenders button on the Module Menu , and then under Search

tender by clicking on the tender number. Addenda tab and open the draft addendum you created

. It will have a Sent Date of Draft in progress .

button to make changes to the draft tender addendum. See addendum to a tender invitation for information on completing the fields of a

tender addendum.

Aconex Release 10.1

information you have entered

Creating an addendum to a tender

button.

When you save a tender addendum to draft, your addendum is listed on the Addenda tab.

at the top of the page. Search , click

pen the draft addendum you created by clicking on its

button to make changes to the draft tender addendum. See Creating for information on completing the fields of a

Approved - Ver 1.0

6. To send the addendum, click the A confirmation message appears when the addendum is sent successfully.

Tip

Anyone who is able to create an addendum

REFERENCES Creating an addendum to a tender invitation

New tender countdown timerAvailable in: Tenders

You can easily see how much time is left to submit a tthat is displayed on tender invitations. This is visible for both initiators and respondents.

Figure 7 - Tender countdown timer

Tender initiator can now create RFIsAvailable in: Tenders

You can now create an RFI if you recipients that you have sent the

Figure 8 - Create RFI

Tip

The RFI can only be sent to recipients that are


To send the addendum, click the Send button. A confirmation message appears when the addendum is sent successfully.

Anyone who is able to create an addendum can edit and send a draft tender addendum.

Creating an addendum to a tender invitation

ender countdown timer

You can easily see how much time is left to submit a tender using the new timer countdown that is displayed on tender invitations. This is visible for both initiators and respondents.

Tender countdown timer

Tender initiator can now create RFIs

RFI if you have sent a tender invitation that can be sent to any recipients that you have sent the tender invitation to.

The RFI can only be sent to recipients that are already on the tender invitation.

Aconex Release 10.1

A confirmation message appears when the addendum is sent successfully.

can edit and send a draft tender addendum.

ender using the new timer countdown that is displayed on tender invitations. This is visible for both initiators and respondents.

can be sent to any

already on the tender invitation.

Approved - Ver 1.0

Changed in terminology from Available in: Tenders

To clarify the action you perform when submitting a response to a tender invitation, we have changed the word “response” to “submission”.

Figure 9 - Create submission

Changes to email andAvailable in: Tenders

Sorting your email and notifications from Aconex changed the layout of email and In particular, sorting will be betteit was always Aconex Notification information.

Figure 10 – Example of a tender invitation email notification


in terminology from response to submission

To clarify the action you perform when submitting a response to a tender invitation, we have changed the word “response” to “submission”.

and notifications from the tenders module

and notifications from Aconex will be straightforward, as we hchanged the layout of email and notifications that are generated from the In particular, sorting will be better with consistent subject lines, from information (previously

Aconex Notification (OrgName) [[email protected]]) and

Example of a tender invitation email notification

Aconex Release 10.1

To clarify the action you perform when submitting a response to a tender invitation, we

notifications from the tenders module

, as we have tenders module.

r with consistent subject lines, from information (previously ) and layout of

Approved - Ver 1.0

Email type New Subject line format

Email from

Notification: New tender invitation

Tender Invitation ProjectShortName

Aconex Notification from OrgName ([email protected])

Decline tender Tender Declined ProjectShortName

Aconex Notification ([email protected])

Notification: Tender cancelation

Tender Cancelled ProjectShortName

Aconex Notification from InitiatorOrgName

([email protected])

Notification: New tender addendum

Tender Addendum ProjectShortName

Aconex Notification from InitiatorOrgName ([email protected])

Notification: RFI TenderRFINumber: SubjectLine


Notification: RFI response

TenderRFINumber: SubjectLine


REFERENCES Receive email notifications from Aconex

Displaying shadow usersAvailable in: Tenders

Shadow users are now identified in a tender invitation.

Figure 11 - Shadow user


New Subject line format Old subject line format

Email from

Tender Invitation – InitiatorOrgName – ProjectShortName - TenderNumber

New Tender Invitation


Tender Declined – DecliningOrgName – ProjectShortName – TenderNumber

Tender Declined

Aconex Notification ([email protected])

Tender Cancelled – CancellingOrgName – ProjectShortName - TenderNumber

Tender Cancelled

Aconex Notification from InitiatorOrgName

([email protected])

Tender Addendum – InitiatorOrgName – ProjectShortName – TenderNumber

New Addendum

Aconex Notification from InitiatorOrgName ([email protected])

TenderRFINumber: SubjectLine TRFI-000001: Please can you provide clarification around....


TenderRFINumber: SubjectLine RTTRFI-000001: Re: Please can you provide clarification around....


Receive email notifications from Aconex

Displaying shadow users in a tender invitation

Shadow users are now identified in a tender invitation.

Aconex Release 10.1

Old subject line format

New Tender Invitation

Tender Declined

Tender Cancelled

New Addendum

000001: Please can you provide clarification around....

000001: Re: Please can you provide clarification

Approved - Ver 1.0

Other changes

Available in Description

Preferences There is a new organization preferencetenders to BidContender (Australian projects only)activated. More information will be released when this is

4. Other

New Terms of ServiceAvailable in: N/A

New projects will have to sign the updated see your project, until the first user on the project accepts the Terms of Service, you will not be able to access any data from the project.

The first person on the project accepts the which makes things quicker when you are setting up a new project.

Existing projects do not need to accept the new

Tip

Although your project will display in the project selector, you will not be able to search for documents or project mail via Cross Project Search until the Terms of Service are accepted.

Changes to the way shadow usersAvailable in: Setup

We have made improvements to the way users Now, new users to a project are added as shadow user in the following situations:

• When one shadow user invites someone else on to a project• When a full user invites someone else on to a project when

organization are all shadow users

Tips

These situations are applicable for the method).

Shadow users are users that are hidden in the Global directory, and are assigned project level.

Support in languages other than EnglishAvailable in: All

If you are using Aconex in a language other than English, you will now be able to access support directly from Aconex to the language you are using Aconex in.

Figure 12 - Help link


Description

There is a new organization preference, Able to select to publish tenders to BidContender (Australian projects only) , which is activated. More information will be released when this is available.

New Terms of Service agreement

New projects will have to sign the updated Terms of Service. Although you will be able to see your project, until the first user on the project accepts the Terms of Service, you will not be able to access any data from the project.

The first person on the project accepts the Terms of Service on behalf of the organization, which makes things quicker when you are setting up a new project.

Existing projects do not need to accept the new Terms of Service.

Although your project will display in the project selector, you will not be able to search for documents or project mail via Cross Project Search until the Terms of Service are

Changes to the way shadow users are invited to a project

We have made improvements to the way users are invited to a project by shadow usersnew users to a project are added as shadow user in the following situations:

When one shadow user invites someone else on to a project. When a full user invites someone else on to a project when all other

are all shadow users.

These situations are applicable for the open invitation method only (project mail invitation

Shadow users are users that are hidden in the Global directory, and are assigned

Support in languages other than English

If you are using Aconex in a language other than English, you will now be able to access t directly from Aconex to the language you are using Aconex in.

Aconex Release 10.1

Able to select to publish which is not yet available.

. Although you will be able to see your project, until the first user on the project accepts the Terms of Service, you will not

on behalf of the organization,

Although your project will display in the project selector, you will not be able to search for documents or project mail via Cross Project Search until the Terms of Service are

oject

to a project by shadow users. new users to a project are added as shadow user in the following situations:

other users in that

method only (project mail invitation

Shadow users are users that are hidden in the Global directory, and are assigned at the

If you are using Aconex in a language other than English, you will now be able to access

Aconex Releasenotes 10.1

Documents

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