Export Controls, Classified & Restricted Projects, & the Research Administrator.
ACM Using Project Controls to Better Plan and Manage Projects PROJECTS NEED PROJECT CONTROLS.
20
ACM ACM ACM ACM www.acmpm.com Using Project Controls to Better Plan and Manage Projects PROJECTS NEED PROJECT CONTROLS
-
Upload
dorcas-nichols -
Category
Documents
-
view
219 -
download
3
Transcript of ACM Using Project Controls to Better Plan and Manage Projects PROJECTS NEED PROJECT CONTROLS.
ACM
ACM
ACM
ACMwww.acmpm.com
Using Project Controls
to
Better Plan and Manage Projects
PROJECTS NEED PROJECT CONTROLS
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
• What is a Project?
– Temporary undertaking providing a product or service
– Has set start and finish
– Requires resources to complete
– Has deliverables
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Reactive
– Crisis and conflict managers
– Seek solutions to present problems
– Fight fires
Without Project Controls, Managers are:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Properly assess risks
– Define deliverables
– Control change
Without Project Controls
Planning & Execution of Projects Fail to:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Unrecognized
– Not communicated
– Increase in backlog
Without Project Controls, Priorities are:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Ineffectively utilized
– Not committed on a timely basis
– Faced with continuous re-assignment
Without Project Controls, Resources are:
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECTS NEED PROJECT CONTROLS
– Completion dates are missed
– Budgets are over-expended
– Quality will suffer
– Claims may materialize
Without Project Controls, (Timing & Cost)
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Become proactive
• Know which questions should be asked
• Perform adequate planning
• Manage scope (including cost, time, and quality)
Managers:
• Manage resources effectively
• Communicate priorities and resource needs
• Identify and manage risks
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
control it
communicate them to firstline supervision
listen
make themunderstood
mitigate occurrences
measure it
Managers will Plan, Then Execute
• Define the scope of work then
• Develop work plans then
• Provide a means to accommodate feedback then
• Identify priorities and responsibilities then
• Identify and assess risks then
• Identify performance then
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
Priorities Will be Established
• Focus team on achievable goals
• Define criteria for prioritization
- Needs / wants
- Evaluate risks
• Set standards for using limited resources
• Eliminate bottlenecks
ACM
ACM
ACM
ACMwww.acmpm.com
PRIORITIES
Critical Path Schedule with Logic
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Are defined by types and quantities required
• Usage is determined; when, where, and how long they will be needed
• Commitments can be obtained for their use
Resources:
• Availability can be used for advanced planning
• Resolve conflicts regarding pooled resources
ACM
ACM
ACM
ACMwww.acmpm.com
Resources and Baseline
Project Schedule
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Assess impact to projected completion dates and budgets
• Assess performance to meet delivery schedules
• Recognize and manage change
• Avoid penalties
• Project is completed as planned
Better Management of Time & Cost
ACM
ACM
ACM
ACMwww.acmpm.com
COST/SCHEDULE VARIANCE
$0
$20
$40
$60
$80
$100
$120
Thousands
20
B
C = $20,000
A
40 20 20 20 20
C D E F
C = $10,000 C = $20,000 C = $20,000 C = $20,000 C = $10,000
JAN FEB MAR APR MAY JUN JUL AUG
ProjectedSlippage
ScheduleVariance
ProgressDate
PROJECTED EARNEDPLANNED
EARNED
PROJECTED ACTUAL
ProjectedOverrun
CostVariance
ACTUAL
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
• Problem solvers become managers
• Work and backlog are managed
• Pooled resources are managed effectively
• Impact of changing priorities are evaluated
Multiple Project Environment
ACM
ACM
ACM
ACMwww.acmpm.com
USING PROJECT CONTROLS
Project management allows the project team to:
• Identify potential problems before they occur
• Plan for their solutions
Resulting in:
• Better planned and managed projects
• Finishing on time and within budget
• Performing to defined quality standards
ACM
ACM
ACM
ACMwww.acmpm.com
• Cost overruns minimized
• Timing objectives achieved
• Prioritized system
PROJECT CONTROLSSHORT TERM GOALS
ACM
ACM
ACM
ACMwww.acmpm.com
PROJECT CONTROLSLONG TERM GAINS
• Improved quality
• Ability to manage changing priorities
• Optimum utilization of resources
• Develop accountability
• Build a team approach
• Manage and control project changes
• Improved communication
ACM
ACM
ACM
ACMwww.acmpm.com
Administrative Controls ManagementBusiness Organization
Administrative Controls ManagementBusiness Organization
Administrative Controls Management, Inc.525 Avis Drive, Suite 2Ann Arbor, MI 48108Phone: (734) 995-9640Fax: (734) 995-9638 E-Mail: [email protected]
Website: www.acmpm.com
The staff of Administrative Controls Management, Inc. (ACM) includes Professional Engineers, Certified Cost Engineers/Consultants, Planning & Scheduling Professionals, Earned Value Professionals, Certified Estimating Professionals, Project Management Professionals, quality engineers, architects, graduate engineers, a LEED® Accredited Professionals, as well as a Certified Forensic Claims Consultant
ACM is the first Approved Education Provider as certified by AACE International, the Authority for Total Cost ManagementTM and a Project Management Institute Global Registered Education Provider
