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1

ACKNOWLEDGEMENT

The study team conveys their sincere thanks to Dy.CMM/GOC,

SMM/SALES/GOC, AMMS/GOC for their valuable guidance in conducting the study

successfully.

The study team is also grateful to supervisors and staff of Dy.CMM/O/GOC

for their co-operation in conducting the study.

(ii)

TERMS OF REFERENCE

Work study to review the staff strength in Central workshops GOC/stores

(MSD/02 DEPOT, CSSD//05 DEPOT,WCD/17 DEPOT & DSD/18 DEPOT) as per

Annual Programme of work studies approved by SDGM 2017-18

(iii)

METHODOLOGY

1. Collection of data.

2. Discussion with co-ordinating officials and field officials

3. Though the work study is based on uniform yardstick, the related

workload of each depot, based on related tasks is considered. Further

the working conditions, the location, distance of the work spot ,layout

accessibility, modern gadgets, transport facilities, etc., are also taken

into account while arriving the manpower requirement.

2

(iv)

SUMMARY OF RECOMMENDATIONS

RECOMMENDATION No.1

At 02 Depot, 4 clerks, and 1 DMS vacant posts are found excess to the

requirement. The same may be surrendered and credited to the vacancy

Bank.

(5 posts)

RECOMMENDATION No.2

At 17 WP Depot, 3 Clerks and 1 OS

vacant posts are found excess to the requirement. The same may be

surrendered to the Bank of Surplus posts.

(4 posts)

RECOMMENDATION No.3

At 05 Depot (CSSD) 3 Clerks, 2 OS, and 2 DMS vacant posts are found

excess to the requirement. The same may be surrendered and credited to

the Bank of Surplus Posts.

(7 posts)

RECOMMENDATION No.4

At 18 Depot, 1 Clerk, 2 OS and 1 Ch.OS posts, which are lying vacant are

found excess to the requirement. The same may be surrendered and

credited to the Bank of surplus Posts.

(4 posts)

(TOTAL NO OF POSTS : 20)

3

CHAPTER-I

1.0 INTRODUCTION

1.1 Materials play an important role in railways both in production of new assets

and maintenance of existing assets. Therefore, their continuous availability

is a prime requirement for any successful organization.

1.2 In order to ensure uninterrupted supply of materials, Southern Railway

maintains Stores Depots at various locations.

1.3 Dy.CMM/GOC is one of the major depot located inside the Central workshop

at Golden Rock. It is headed by Dy.CMM and assisted by a team of officers

and staff.

1.4 Dy.CMM/GOC is meant for the procurement and supply of stocked and non-

stocked items for the Diesel shed, Central Workshops at GOC and also all

stations and Depots of MDU and TPJ Divisions.

4

CHAPTER - II

2.0 PRESENT SCENARIO

2.1 The GOC Stores Unit functions under the control of Dy.CMM/GOC. The Unit

is spread over various locations within the Central Workshops/Ponmalai, the

Diesel Loco Shed/Ponmalai, TPJ and MDU Divisions. But this work study

limited to Central Workshops/Ponmalai Depots only. The main function of

this Stores Unit is procurement and supply of stocked and non-stocked

materials through various depots and disposal of scrap items. In this

Central Workshops/Ponmalai there are 4 depots (MSD; CSSD; WP; DSD

/GOC) and one Administrative Office.

It is seen that the depots are serially numbered over Southern Railway.

The depots available in central workshops under the control of

Dy.CMM/GOC are 02, 05, 17 & 18 as shown above.

Dy.CMM/ Central Workshops/Ponmalai

Diesel/ GOC

18

CSSD/ GOC

05

Diesel/ GOC

18

WP/ GOC

17

MSD/ GOC

02

Dy. CMM/O/ GOC

Non PB

PB

5

2.2 The ‘SAVE’ statement of Group’C’ & ‘D’ staff 02, 05,17 & 18 depots are

shown below.

Sl.

No

CATEGO

RY REV CSSD WP DSL TOTAL

S A V S A V S A V S A V S A V

1 CHOS 3 2 1 1 1 0 1 1 0 2 1 1 7 5 2 OS 11 10 1 6 0 6 6 3 3 8 10 -2 31 23 8 SrCLERK 6 3 3 3 5 -2 2 0 2 1 2 -1 12 10 2 CLERK 4 0 4 3 0 3 2 0 2 3 0 3 12 0 12

TOT 24 15 9 13 6 7 11 4 7 14 13 1 62 38 24

2 CDMS 10 8 2 7 4 3 5 2 3 4 4 0 26 18 8

DMS 5 3 2 6 4 2 1 3 -2 3 4 -1 15 14 1

TOT 15 11 4 13 8 5 6 5 1 7 8 -1 41 32 9

3 STENO 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CH.TYP 0 0 0 1 0 1 0 0 0 0 0 0 1 0 1

TOT 0 0 0 1 0 1 1 0 1 0 0 0 2 0 2

4 CI-I 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CI-II 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CI-II 0 0 0 0 0 0 0 0 0 1 0 1 1 0 1

TOT 0 0 0 0 0 0 2 0 2 1 0 1 3 0 3

5 ARTIZAN 36 32 4 11 7 4 9 10 -1 0 0 0 56 49 7

6 KHALASI 80 57 23 50 39 11 29 17 12 0 0 0 159 113 46

REC.

SRTR 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

SAFAIWA

LA 0 0 0 1 1 0 0 0 0 0 0 0 1 1 0

TOT 80 57 23 51 40 11 30 17 13 0 0 0 161 114 47

GRAND

TOTAL

155 115 40 89 61 28 59 36 23 22 21 1 325 233 92

2.3 The Dy.CMM’s Office co-ordinates various activities connected with

procurement, supply and disposal of items of 02, 05, 17 & 18 depots

through its various sections mentioned below:

i) R&D Section.

ii) Tally Board Section.

iii) Progress Section

iv) Inventory Control Section

v) Local Purchase Section

vi) Sales Section

vii) General Section.

6

2.4 ACTIVITIES OF DEPOTS AND ITS SUB UNITS VIZ., WARDS :

Depot numbers 02, 05, 17 and 18 are inside the Central Workshops, Golden

Rock. All the depots viz., 02, 05, 17, 18, are headed by a AMM assisted

by CDMS/DMS, Ministerial staff, artisans and some unskilled/semiskilled

Group ‘D’ employees. These Depots are mainly consisting of Receipt

Wards, Issue Wards and a Time Office. A Centralized C&F Ward for Depot

Nos. 02, 05, 17 & 18 and Normal duties of the wards attached to each

depot are as under:

2.4.1 Receipt Ward

i) Receipt of materials

ii) Ensuring correct quantity received

iii) Arranging for inspection

iv) Acceptance of materials

v) Sending the materials to respective issue wards.

In case of rejection

a) Arranging for joint inspection

b) Return of the materials back to firm after ensuring

recoveries.

2.4.2 Issue Wards

i) Receipt of materials from the receipt wards

ii) Ensuring right quantity

iii) Stacking and accounting

iv) Issue as per the demand of the consignee

v) Preservation of materials

vi) Disposal of overstock/inactive/surplus items

vii) Arranging for stock verification according to periodicity.

2.4.3 Time Office

➢ Maintenance of the Muster Roll

7

➢ Monitoring implementation of other instructions from Officers through

the concerned Chief Depot Material superintendents (CDMS)/Depot

Material superintendents (DMS).

➢ Submission of monthly absentee statements to Dy.CMM/O/GOC.

2.4.4 Clearing & Forwarding Ward

➢ This ward is common for the entire workshop.

➢ Responsible for clearance of materials from parcel office, private lorry

sheds, good sheds and issue of siding memos for wagons.

➢ Preferring claims on carriers for non-receipt/short-receipt of

materials

➢ Issue of gate pass for any material taken out of workshops.

2.4.5 The hours of work followed by Ministerial staff as well as Ward Keeping staff

of Depot Numbers 02, 05, 17 & 18 are shown below.

Ward keeping, Ministerial, Artizan & Group’D’ :

Daily : 07.00 hrs to 11.30

hrs = 4 hrs 30 mts.

: 12.30 hrs to 16.30

hrs = 4 hrs.

Saturday : 07.00 hrs to 11.30

hrs = 4 hrs 30 mts.

Total working hours per week

i) 08 hrs 30 mts x 5 days = 42 hrs 30 mts.

ii) 4 hrs 30 mts x 1 (Saturday) = 4 hrs 30 mts

----------------

TOTAL = 47 hrs.

------------------

8

2.5 The activities of each depot functioning under the control of Dy.CMM/GOC

are as under:

2.5.1 02 DEPOT (MSD/GOC) :

This Depot deals with the supply of materials to the Carriage & Wagon Wing

and certain general items required for the GOC Workshops.

This depot consist of CDMS office with time section, 2 receipt wards, 9

issues wards and 1 centralised Clearing & Forwarding ward (C&F ward is

common for other depots also inside the Workshop).

2.5.2 CDMS Office and Time section of 02 Depot:

CDMS office deals with the maintenance of muster rolls for all Gr.’C’ and

Gr.’D’ staff. Issue of passes to Depot staff, maintenance & movement of

transport vehicles, deputation of drivers, distribution of Gr.’D’ staff for

different activities and other misc. works. Time section deals with the card

punching of Artisans and Group’D’ employees. Their muster rolls are also

maintained here. This office is common for 02 Depot and 18 Depot. The

No. of staff deployed in this section is given below:

Designation No. of Staff

CDMS 2

OS 3

Artizan - Fitter 1

Driver 1

Group ‘D’ 2

------------------

Total 9

------------------

9

2.5.3 RECEIPT WARD – I OF 02 DEPOT

Material pertaining to Forge and Smithy (SFS), Wheels and Springs (SWS),

Consumables and Hardware (SCH) and Carriage and Wagon Repairs

(SCWR) are dealt in this ward. Non-stocked items pertaining to nominated

shops are also received in this ward and supplied to the respective

consignees, through challans, after quantity verification. The No. of staff

deployed in this section is given below:


CDMS : 1

DMS : 1

OS : 2

Jamedhar peon : 1

Gr. ‘D’ : 3

Total : ---------

8

----------

2.5.4 RECEIPT WARD-II OF 02 DEPOT

Supply of material pertaining to Timber ward (STW), Foundry Ward (SFY),

Consumables and Miscellaneous (SCM), Paint (SPT) and Train Lighting (STL)

is dealt in this ward. Non-stocked items pertaining to nominated shops are

also received through this ward and forwarded to the respective consignees,

through challans, after quantity verification. The no. of staff deployed in

this section is given below. This ward also look after the activities of

clearing and forwarding of various consignment


DMS : 1

OS : 1

Gr. ‘D’ : 4

----------

Total : 6

2.5.5 ISSUE WARDS :

10

STW WARD OF 02 DEPOT:

Previously this depot was dealing with Saw mill activities. Now diesel ISO

items, plywoods, welding electrodes are being dealt with here. The no. of

staff deployed in this ward is as follows:-


CDMS : 1

OS : 1

Artizan - Crane

Jamedar : 1

Carpenter : 1

------------------

Total : 4

------------------

2.5.6 SCH & SCM WARD OF 02 DEPOT :

This wards are functioning as one ward and one DMS is incharge for this

wards. SCH mainly deals with all hardware items such as bolts and nuts,

rivets, screws and pipe items and SCM ward mainly deals with petrol,

diesel, kerosene, soap, waste cotton, fire bricks, etc. The no. of staff

deployed in this sections are given below:


DMS : 1

OS : 2

Artizan : 2

Gr. ‘D’ : 3

------------------

Total : 8

------------------

11

2.5.8 SFS WARD OF 02 DEPOT:

This ward mainly deals with the receipt and issue of steel plates, bars,

billets, angles, channels, etc. Oxygen and Acetylene cylinders also are

stocked at this ward. . The no. of staff deployed in this section is given

below:


DMS : 1

CHOS : 1

Artizan : 1

Gr. ‘D’ : 3

------------------ Total : 6

------------------

2.5.9 SWS WARD OF 02 DEPOT:

This ward mainly deals with Wheels and Tyres, Bolts and nuts, Axle box

fittings, etc. The no. of staff deployed in this section is given below:


DMS : 1

OS : 1

SR CLERK : 1

Gr. ‘D’ : 3

Jamadhar Peon : 1

------------------

Total : 7

------------------

2.5.10 SCWR WARD OF 02 DEPOT

This ward mainly deals with the spares of Carriage and Wagon Works. .

The no. of staff deployed in this section is given below:


12

CDMS : 1

CHOS : 1

Gr. ‘D’ : 3

------------------

Total : 5

------------------

2.5.11 SPT WARD OF 02 DEPOT:

This ward mainly deals with paint, rexin and trimming items. The no. of

staff deployed in this section is given below:


DMS : 1

OS : 1

Gr. ‘D’ : 2

------------------

Total : 4

------------------

2.5.12 STL WARD OF 02 DEPOT:

This ward mainly deals with Batteries, train lighting items, acids, etc.

The number of staff deployed in this section is given below:


DMS 1

OS 1

Gr. ‘D’ 1

Artizan 1

------------------

Total : 4

------------------

2.6 05 DEPOT (CSSD/GOC)

This is the centralized scrap depot, taking care of disposal of all scrap

arising from GOC Workshops and TPJ/MDU Divisions. Loading and

unloading of scrap received through wagons/lorries from

workshop/Divisional consignors including P.way scrap materials, loading

of Scrap materials to YNK (Heavy Melting & Light Melting Scrap),

collection of C.I. Scrap from outstation consignors, segregation of scrap

13

received, formation of Lots, delivery of sold lots, Digging, cleaning and

retrieval of scrap items from the ground of the Workshop area,

verification of stock balances, etc., are the major activities carried out at

this Depot. This depot consists of CDMS office with one time section.

Three Receipt cum issue wards are attached to this Depot. The activities

of these wards and the manpower deployed therein are as under:

2.6.1 CDMS office and Time section of 05 Depot:

CDMS office deals with the maintenance of muster rolls of depot staff,

issue of passes to Depot staff , maintenance of Electronic platform scale

and other misc work. Time section deals with the card punching of

Group’D’ employees and artisan staff and their muster rolls . Also this

section CDMS & DMS are responsible for the witnessing sale deliveries,

inspection of lots, rolling stock and other sales related works. The depot

is headed by one CDMS. The no. of staff deployed in this section is given

below:


CDMS : 1

DMS : 1

Sr.Clerk : 1

Safaiwala : 1

------------------

Total : 4

------------------

2.6.2 SSG Ward (05/01) of 05 Depot

This ward deals with the receipt and disposal of Non-ferrous and general

scrap received from workshops and Divisions. The no. of staff deployed

in this ward is as follows:-

14


CDMS : 1

DMS : 1

CHOS : 1

OS : 1

Artizans : 1

Gr. ‘D’ : 12

------------------

Total : 17

------------------

2.6.3 SSD Ward (05/02) of 05 Depot :

This ward deals with the receipt and disposal of Ferrous scrap materials

received from Division/open line consignors. The no. of staff deployed in

this ward is as follows:-


CDMS : 1

OS : 1

Artizans : 2

Group ‘D’ : 8

----------------

Total : 12

2.6.4 SSF Ward (05/03) of 05 Depot :

This ward deals with the receipt and disposal of Ferrous scrap materials

received from Workshops. The no. of staff deployed in this ward is as

follows:-


CDMS : 1

OS : 1

Artizans : 2

15

Gr. ‘D’ : 8

------------------

Total : 12

------------------

2.6.5 RM sales Ward (05/04) of 05 Depot :

This ward deals with the disposal of released material - open line Ferrous

scrap materials outside central workshop/GOC ie. this materials have

been pertaining to divisional/open line (TVC,TPJ,MDU) consignors at

their sites. The no. of staff deployed in this ward is as follows:-


CDMS : 1

OS : 1

Artizans : 2

Group ‘D’ : 8

------------------

Total : 12

------------------

2.6.6 Overall incharge for 05 depot : 1 CDMS

2.7 17 DEPOT

2.7.1 This Depot deals with the material required by Wagon Construction Shops

such as heavy Steel Items, Bogies, HT Couplers, Buy Out items, CO2

welding Wire, Oxygen & DA Gas, Paints, etc. One Receipt ward and 3 issue

wards are attached to this Depot. The activities of these wards and the

manpower deployed therein are as under:

2.7.2 CDMS office and Time section of 17 Depot:

DMS office deals with the maintenance of mustor rolls for artisan, depot

staff, issue of passes to Depot staff and other misc. work. Time section

deals with the token system attendance and the muster rolls of Group-D

employees. The no. of staff deployed in this section is given below:

16


OS : 1

Gr ‘D’ : 1

------------------

Total : 2

------------------

2.7.3 Receipt Ward of 17 Depot

This ward deals with the items required for wagon construction

activities (BLC, BOXN). The number of staff deployed in this ward is given

below:


CDMS : 1

OS : 1

Gr ‘D’ : 2

------------------

Total : 4

------------------

2.7.4 SB-I Ward (Stores Bogie Ward) of 17 Depot :

This ward deals with the BLC wagon construction items and other

general items like electrodes and Wagon spares.

SB-II Ward of 17 Depot:

This ward deals with the Wheel mounting work, Airbrake items and

customer supplied products (free supply items)

SBS ward (Stores Bogie Steel Ward) of 17 Depot:

This ward deals with all steel items like plates, angles, channels,

structurals, etc

The No. of staff deployed altogether in these Issue Wards is given below:

17

Designation Number of staff

DMS 1

DMS 1

CDMS 1

CHOS 2

OS 1

Gr. ‘D’ 4

CDMS Overall incharge 1

TOTAL 11

2.8 18 DEPOT

2.8.1 This Depot deals with the material required by DSL POH Shops. It is

the Nodal Depot in Southern Railway for Receipt of materials from DLW,

DMW & BHEL. This depot is headed by one CDMS. Two Receipt wards

and 5 Issue wards are attached to this Depot. The activities of these

wards and the manpower deployed therein are as under:

2.8.2 If the staff are required are spared from 02 Depot where sanctions are

maintained combinedly.

2.8.3 Receipt Ward-I of 18 Depot:

This ward deals with the material being issued through 18/01 and 18/02

wards. Both stocked and non-stocked items from DLW, DMW, BHEL and

MICO are received here. The No. of staff deployed in this ward is as

follows:-


CDMS : 1

OS : 3

Artizan : 2

Gr. ‘D’ : 3

------------------

18

Total : 9

------------------

2.8.4 Receipt Ward II of 18 Depot

This ward deals with the material being issued through 18/03 and 18/04

wards. The items dealt in these wards are mainly material received from

trade. The No. of staff deployed in this ward is as follows:-


DMS : 1

OS : 2

Sr. Clerk : 1

Gr. ‘D’ : 2

Artizan : 1

------------------

Total : 7

------------------

2.8.5 Issue Ward – 18/01 of 18 Depot

This ward deals with 10 group items mainly MICO items. Some DLW

items are also stocked in this ward. Gaskets, Kits and other items are

also dealt by this ward. The No. of staff deployed in this ward is as

follows:-


DMS : 1

Gr. ‘D’ : 1

Artizan-1 : 1

Jamadhar peon : 1

------------------

Total : 4

------------------

2.8.6 Issue Ward – 18/02 of 18 Depot

This ward deals with DLW, DCW and BHEL items (mainly mechanical

items). 10,11 and 12 group materials are stocked here. The no. of staff

deployed in this ward is as follows:-

19


DMS : 1

OS : 1

Gr. ‘D’ : 1

------------------

Total : 3

------------------

2.8.7 Ward – 18/03 of 18 Depot

This ward deals with Diesel Electrical items (12 group items) and other

misc. group items (15,37,38, etc.) received from suppliers. Most of the

Vital items of 18 depot are stocked in this ward. The No. of staff

deployed in this ward is as follows:-


CDMS : 1

CHOS : 1

Gr. ‘D’ : 1

------------------

Total : 3

------------------

2.8.8 Ward – 18/04 of 18 Depot

This ward deals with Diesel Mechanical items (11 group) received from

trade. Most of the Safety items of 18 depot are stocked in this ward.

The number of staff deployed in this ward is as follows:-


CDMS : 1

OS : 1

Gr. ‘D’ : 1

------------------

Total : 3

------------------

20

CHAPTER – III

3.0 CRITICAL ANALYSIS

3.1 The ‘SAVE’ statement of Group’C’ & ‘D’ staff 02, 05,17 & 18 depots are

shown below.

21

S.

No

CATEGO

RY REV (02) CSSD (05) WP (17) DSL (18) TOTAL


1 CHOS 3 2 1 1 1 0 1 1 0 2 1 1 7 5 2

OS 11 10 1 6 0 6 6 3 3 8 10 -2 31 23 8

SrCLERK 6 3 3 3 5 -2 2 0 2 1 2 -1 12 10 2

CLERK 4 0 4 3 0 3 2 0 2 3 0 3 12 0 12

TOT 24 15 9 13 6 7 11 4 7 14 13 1 62 38 24

2 CDMS 10 8 2 7 4 3 5 2 3 4 4 0 26 18 8

DMS 5 3 2 6 4 2 1 3 -2 3 4 -1 15 14 1

TOT 15 11 4 13 8 5 6 5 1 7 8 -1 41 32 9

3 STENO 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CH.TYP 0 0 0 1 0 1 0 0 0 0 0 0 1 0 1

TOT 0 0 0 1 0 1 1 0 1 0 0 0 2 0 2

4 CI-I 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CI-II 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CI-II 0 0 0 0 0 0 0 0 0 1 0 1 1 0 1

TOT 0 0 0 0 0 0 2 0 2 1 0 1 3 0 3

5 ARTIZAN 36 32 4 11 7 4 9 10 -1 0 0 0 56 49 7

6 KHALASI 80 57 23 50 39 11 29 17 12 0 0 0 159 113 46

REC.

SRTR

0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

SAFAI

WALA

0 0 0 1 1 0 0 0 0 0 0 0 1 1 0

TOT

80 57 23 51 40 11 30 17 13 0 0 0 161 114 47

GRAND

TOTAL

155 115 40 89 61 28 59 36 23 22 21 1 325 233 92

Yardstick : The average working hours per day for ward staff is considered

as 8 hours. On this basis considering that the total number of working days

in a year as 259 days (ie. 365-52 Sundays-52 half days-20 closed holidays-

8 CL), the actual hours of work for ward keeping staff in a year is assessed

as 2072 (259*8) hours per annum. This is considered as yard stick for this

study.

3.3 Dy.CMM/O/GOC :

22

The NPB Ministerial staff of the Dy.CMM/O/GOC are mainly deployed for

overall co-ordination and ensuring timely procurement and supply of

various indents received and sale of scrapped items. For the smooth and

efficient functioning, the staff of this wing is distributed section wise/depot

wise. The workload of these staff is collected from concerned section staff

under the supervision of SMM/GOC. It is a practice followed that 25% of

the workload is allowed extra to take care of contingency such as

discussion, trace of paper/files, incidental works, environmental &

monotony, mental fatigue, personal needs, etc. As usual 12.5% of the

manpower is added as leave reserve.

3.4 The Ministerial staff are attached to concerned Depots as listed below. In

the case of these ministerial staff their nature of job is combined with the

work of DMSs. Hence, the assessment of workload is made separately for

each depot/ward, but the manpower assessment is made combined

consisting of DMSs and Ministerial staff. Since Depots are bifurcated into

different wards, the workload and the requirement of manpower is assessed

ward-wise within each Depot.

3.4.1 02 – DEPOT : This Depot consists of CDMS & Time Office, 1 C&F Ward, 2

Receipt wards and 8 Issue wards.

3.4.2 CDMS & TIME OFFICE : The existing 2 CDMS one for over all incharge,

one for time office and 3 Ministerial Staff working in this section are allowed

to continue on need basis.

3.4.3 C & F Ward The existing 1 DMS and 1 Ministerial Staff working in this

section are allowed to continue on need basis.

3.4.4 Receipt Ward No.1

1. Total man minutes assessed = 367130

2. Man hours (total man mts ÷ 60) = 6119

3. Contingency & other needs (25%) = 1530

23

4. Total man hours = 7649

5. Total men required (Total man hrs ÷

2072)

= 3.69

(CDMS-1,DMS-1,OS-2) = Say 4 men

3.4.5 02-01 – Issue Ward – STW






2072)

= 2.200

(CDMS-1,OS-2) = Say 3 men

3.4.6 02-02,04,05 – Issue Ward – SFS






2072) = 2.16

= Say 3 men

3.4.7 02-08 - Issue Ward SWS






2072)

= 1.94

= Say 2 men

3.4.8 02-14 – Issue Ward – SCM

24






2072)

= 1.93

= Say 2 men

3.4.9 02-15 – Issue Ward SCH






2072)

= 0.932

= Say 1 men

3.4.10 02-16 –Issue ward SCWR






2072)

= 0.927

(More receipts & issues are carried additional

one staff allowed on need base) = 1 men

Total = Say 2men

3.4.11 02-17 – Issue Ward SPT






2072) = 1.87

25

= Say 2 men

3.4.12 02-18 – Issue Ward - STL





5. Total men required (Total man hrs ÷ 2072) = 1.28

= Say 2 men

3.4.15 SUMMARY OF WORKLOAD OF 02 DEPOT

Sl.

No.

Ward Men Required

DMS Ministerial Total

1. Over all incharge 1 0 1

2. Time Office 2 3 5

3. Clearing & Forwarding 1 1 2

4. Receipt Ward No.1 2 2 4

6. Issue Ward 01 1 2 3

7. Issue Ward 04 & 05 1 2 3

9. Issue Ward 08 1 1 2

10. Issue Ward 14 1 1 2

11. Issue Ward 15 1 1

12. Issue Ward 16 1 1 2

13. Issue ward 17 1 1 2

14. Issue Ward 18 1 1 2

TOTAL 13 16 29

LR @ 12.5 1 2 3

Total 14 18 32

Sanction Vs Requirement

Category Sanction Actual Vacancy Requirement Surplus

Ministerial 24 15 9 18 6

CDMS/DMS 15 12 3 14 1

26

RECOMMENDATION No.1

At 02 Depot 6 vacant posts of Ministerial staff and 1 DMS post are found


the vacancy Bank

3.5 17 DEPOT – Wagon Production Depot : This Depot consists of 1 Receipt

Ward and 3 Issue Wards. Since the workload as well as staff deployment is

limited in this depot, hence the workload and manpower requirement is

assessed duly combining all the wards and for the entire Depot.

3.5.1 All the wards in the depot such as; Receipt Ward, Issue Wards 1 to 3 are

manned by 9 staff. Hence the total workload obtained collectively and

requirement of manpower assessed.

1. Total man minutes assessed

17/ SBI 01

=

216732

17/ SBII 02 226392

17/ SBS 03 408510

17/ 41 RT 490335

2. Total man mts/60 = 1341969/60

Man hours includes Contingency &

other needs (25%) and LR @ 12.5%

22366

5. Men required (Total man hrs ÷ 2072) = 10.79

6. TOTAL MEN REQUIRED = Say 11 men

3.5.2 The manpower requirement for this Depot is assessed as 11 men.


Category Sanction Actual Vacancy Req. Surplus


27

CDMS/DMS 6 5 1 5 1

RECOMMENDATION No.2

At 17 WP Depot 5 posts of Ministerial staff (5 vacant posts) and 1 post of

DMS are found excess to the requirement. The same may be surrendered

to the Bank of Surplus posts.

3.6 05 DEPOT (CSSD/GOC) : This Depot deals with the disposal of scrap

items having 4 wards for non ferrous scrap, ferrous scrap, workshop scrap

& open line scrap. During the year the scrap tonnage handled by the Depot

so far is 4773.305 MT (from april 2017 to august 2017). The workload

and manpower requirement is allowed on basis of work load & need basis as

shown

Sl.

No. Scrap Ward

Actual

The requirement of man as per work load and

need base

CDMS/

DMS Mini. CDMS/

DMS Mini. Total

1. 05/01 2 2 2 2 4

2. 05/02 1 1 1 1 2

3. 05/03 1 1 1 1 2

4 05/04 1 1 1 1 2

5. Sales witness &

delivery 2 0 2 1 3

28

6 Time office 0 1 1 1 2

7 Weigh Bridge 0 1 1 1

8 Over all incharge 0 0 1 0 1

TOTAL 7 7 9 8 17




CDMS/DMS 13 7 6 9 4

RECOMMENDATION No.3

At 05 Depot (CSSD) 5 posts of Ministerial staff (vacant posts) and 4 posts

of DMS are found excess to the requirement. The same may be

surrendered and credited to the Bank of Surplus Posts.

3.7 18 DEPOT (Mechanical Stores – Diesel) : This Depot consists of 2

Receipt wards and 4 Issue Wards. As discussed with CDMS the existing

strength is sufficient to meet out the work load of all receipt and issue

wards of 18 th depot,and the requirement of manpower is allowed as it is.

In addition to that the CDMS demand staff for a new 18/05 ward opened,

having 201 recepits and issues 196 so for in 2017-18, and still

accountability is going on, to meet this extra requirement and other

activities involved in the 18 th depot, the study team allowed additionally

one DMS and one ministerial staff .

29

3.7.8 SUMMARY REQUIREMENT OF 18 DEPOT

Sl.

No.

Ward Actual Men Required

CDMS/DMS Mini. CDMS/DMS Mini. Total

1 RT I 1 3 1 3 4

2 RT II 1 3 1 3 4

3 Issue –

1 wards

1 0 1 0 1

4 Issue– 2

wards 1 1 1 1 2

5 Issue –

3 wards 1 1 1 1 2

6 Issue –

4 wards

1 1 1 1 2

7 Issue –

5 wards

1 0 1 1 2

TOTAL 7 9 7 10 17


Category Sanction Actual Vacancy Requirement Excess


CDMS/DMS 7 7 0 7 0

RECOMMENDATION No.4

4 Ministerial posts which are lying vacant in 18 Depot are found excess to

the requirement. The same may be surrendered and credited to the Bank of

surplus Posts.

30

3.12 ARTIZANS

The sanctioned strength of Artizan staff is 56. Their actual distribution is as

follows:

Category 02 Depot 05 Depot WP 17 Total

Carpenter 8 8 2 18

Painter 4 2 6

CR 8 2 10

Fitter 8 4 12

Motor Driver 6 0 6

Total 34 8 10 52

The artisan categories are essential for functional requirement in stores

department and these posts are allowed to continue as it is.

3.13 GROUP’D’

The number of Group’D’ staff (sanction & actual) working under the control

of Dy.CMM/GOC in Central Workshop/GOC and their deployment depot-wise

is as under:

Revenue = 80 58

CSSD = 51 36

WP = 30 21

DSL = 0 0

Total = 161 114

3.14 It is found that these 114 staff are working against the sanctioned strength

161 (inclusive of 1 post of Safaiwala). The vacancy shown here is exist for

the past two years. Considering the existing work load in various depots

and demand made by wards CDMS , the study team allows Group D posts

31

additionally ten posts. Thereby the total posts allowed becomes 124. The

rest of the 37 posts a re found surplus and recommended for surrender.


Category Sanction Actual Requirement Surplus

Group’D’ 161 114 124 37

RECOMMENDATION No.5

37 posts (lying vacant) may be surrendered and credited to the Bank of

surplus posts.




CDMS/DMS 41 31 10 35 6

Steno /

Ch.Typist 2 0 2 2 0

Cl.I, II, 3 0 3 3 0

Artisan 56 49 7 56 0

Group’D’ 161 114 47 124 37

TOTAL 325 229 96 260 63

CONCLUSION

Many of the activities of GOC workshop Stores Department are streamlined.

More and more mechanization is on the implementation and introduction of

computers has already reduced the manual workload. Hence the existing

manpower can be utilised in a better manner by adopting more and more

sophisticated methods such as E-management. E-Management is a system

by means of which all the suppliers who supply stores to GOC Shops will

know when their stores can be received, accepted and chalan granted,

billing organized and it is something special for the vendors all over India.

Vendors and consignees can track the receipt chalan, billing cheque, etc.,

32

any where from Globe without usual enquiries, visiting shops, etc., which

will produce more and more effective workload and output.

SURPLUS POSTS – WARD WISE.

Sl.

No. Depots Post No.of posts

Ministerial staff

1. 02 Depot Sr Clerk 02

Clerk 04

2. 05 Depot Clerk 03

OS 02

3. 17 Depot Clerk 04

OS 01

4. 18 Depot

Clerk 01

OS 02

Ch OS 01

Ward staff

5. 02 Depot DMS 01

6. 05 Depot CDMS 02

DMS 02

7. 17 Depot CDMS 01

Group D

8.

02 Depot

Group D

13

05 Depot 12

17 Depot 12

TOTAL 63

33


Ministerial

02 depot 24 15 9 18 6

17 depot 11 4 7 6 5

18 depot 14 9 5 10 4

05 depot 13 7 6 8 5

CDMS/DMS

02 15 12 3 14 1

05 13 7 6 9 4

18 7 7 0 7 0

17 6 5 1 5 1

Steno /

Ch.Typist 2 0 2 2 0

Cl.I, II, 3 0 3 3 0

Artisan 56 49 7 56 0

Group’D’ 161 114 47 124 37

325 229 96 262 63

SUMMARY OF RECOMMENDATIONS

RECOMMENDATION No.1

At 02 Depot, 4 clerks, 2 Sr.Clerks and 1 DMS vacant posts are found


the vacancy Bank.

34

(7 posts)

RECOMMENDATION No.2

At 17 WP Depot, 4 Clerks, 1 OS and 1 CDMS



(7 posts)

RECOMMENDATION No.3

At 05 Depot (CSSD) 3 Clerks, 2 OS, 2 CDMS and 2 DMS vacant posts are


credited to the Bank of Surplus Posts.

(9 posts)

RECOMMENDATION No.4




(4 posts)

RECOMMENDATION No.5

37 posts (lying vacant) may be surrendered and credited to the Bank of

surplus posts.

(37 posts)


35

CHAPTER – IV

4.0 PLANNING BRANCH’S REMARKS ON CO-ORDINATING OFFICER’S

VIEWS :

Draft work study report was handed over to SMM/Sales, the Co-Ordinating Officer to the work study on 06.11.2017. In response to the draft work

study report, the following remarks were received from Dy.CMM/GOC vide letter No.02/G/Work study/2017-18 dated 05.1.2018.

I. MSD/GOC ( Depot 02)

1) Para 3.4.1 : This depot consists of 9 issue wards but it has been mentioned as 8 issue

wards combining 04 & 05 (SFY & SFS) as one ward.

2) Para 3.4.3 (C & F ward) i) 6 khalasis and 1 Crane Jamedhar are deputed daily for collection of parcels from both

the ends of Platforms 1 to 7 at TPJ, consignments from lorry sheds located at various places

in the city, loading them in the vehicle at the source point and unloading them at the ward.

These persons are engaged in field work . The necessity of a ministerial staff for connecting

with the parcel staff, identifying the parcels and matching the vouchers with them,

ascertaining parcels yet to be received, identifying parcels received pending receipt of PWB /

RR /LWB, inspecting parcels whether they are intact and if not resorting to open delivery

along with Parcel office staff and RPF which consumes much time in convening them,

preparing official note etc has not been taken into account.

ii) The existing one ministerial staff shown in the report is fully involved in receipts,

dealing with rejections, forwarding, claims, preparation of material gate pass.

iii) Therefore one additional ministerial staff is necessary at C & F ward as justified at

para (i) above.

36

DMS Ministerial

Staff strength mentioned in the Work Study Report 1 1

Requirement on need basis as justified above at (i) 1 2

3) Para 3.4.4 : Receipt Ward No. 1

(i)This depot consists of two receipt wards whereas only one ward has been mentioned in the

report. In this connection paras 2.5.3 & 2.5.4 may be referred. The staff strength of DMS -1

and OS- 1 of Receipt Ward II has been omitted in the calculation of man hours at 3.4.4.

(ii) In Receipt Ward II, in addition to the receipt work connected with the stock items of 5 issue wards receipt of non stock items of Mechanical Shops are also dealt with. Two ministerial staff, one each for dealing stock and non-stock items separately are required in this ward whereas the existing strength of ministerial staff in this ward is only one.

Receipt Wards I & II CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 2.5.3 & 2.5.4 (RT 1 1 + 1 2 + 1

I & II) [but RT II omitted at 3.4.4]

Requirement on need basis as justified above at (ii) 1 1 + 1 2 + 2

4) Para 3.4.6 : 02 – 02,04,05 – Issue Ward - SFS

(i) Work load of SFS ward alone has been studied at para 2.5.8 but workload of 04 ward –

SFY has not been studied separately whereas man hours has been calculated for both the

wards at this para. Three ministerial staff are required viz. One each at SFY, SFS and

cylinder shed. All the three locations are situated at about 500 metres apart. one ministerial

staff is exclusively needed to look after the day to day transactions. At Foundry one

ministerial staff is required for looking after the receipts and issues. One ministerial staff is

required at SFS since heavy items are lying both inside and outside the ward and they are to

be simultaneously monitored. The cylinder shed consists of Oxygen, Dissolved Acetylene,

Carbon di oxide and LPG cylinders. The work here is connected with receiving fresh cylinders

from firms, issues to shops, collection of empties and return to firms. These cylinders are to

be stocked and dealt with separately as per safety norms. In addition to this liquid oxygen

stored in pressure vessels at another location which is situated at about 500 metres away is

also to be monitored. Therefore one ministerial staff is required exclusively at cylinder shed.

37

Wards 04 & 05 (SFY & SFS) CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.4.6 (Staff -- 1 2

strength calculated only for 05 at 2.5.8 but not calculated for 04)

Requirement on need basis as justified above at (i) -- 1 3

5) Para 3.4.10: 02-16 Issue ward SCWR

(i) Due to heavy transactions in this ward as mentioned in the work study report, one more

ministerial staff is required on need basis. In this financial year 2017-18, about 406 receipts

and 1939 receipts have been transacted in this ward till December 2018. If the related works

like correspondence, charging of vouchers, posting in the bin cards, feeding in the system,

review, statistics related works like preparing PCDO, meeting list etc the workload is heavy

and justifies for one additional ministerial staff.

Ward 16 (SCWR) CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.4.10 -- 1 1


6) Paras 3.4.8 & 3.4.9 ( Issue Wards SCM & SCH)

(i) Only one ministerial staff has been considered for SCM. This ward deals with all

Petroleum, Oil and Lubricant items. Diesel bunk, furnace oil tank and lube oil tanks are

situated at different places away from the ward. Fuel is to be filled up for about 43 vehicles

inside the workshops and one ministerial staff is exclusively required to monitor the receipts

and issues daily of POL items.

(ii) Therefore one ministerial staff at SCH and two ministerial staff at SCM are required.

Wards 14 & 15 (SCM & SCH) CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.4.8 & 3.4.9 -- 1 2


38

Summary

Sl Ward Strength mentioned in report Actual requirement on need basis

no

DMS Ministerial Total DMS Ministerial Total

1 Overall in charge 1 0 1 1 0 1

2 Time office 2 3 5 2 3 5

3 Clearing & forwarding 1 1 2 1 2 3

4 Receipt Ward (only RT-1 2 2 4 2 DMS 4 7

mentioned, RT II not mentioned) 1 CDMS

Requirement includes RT II also.

5 No data mentioned in report -- -- -- -- -- --

6 Issue ward 01 1 2 3 1 2 3

7 Issue ward 04 & 05 1 2 3 1 3 4

8 Issue ward 08 1 1 2 1 1 2

9 Issue ward 14 1 1 2 1 2 3

10 Issue Ward 15 1 1 1 1

11 Issue Ward 16 1 1 2 1 2 3

12 Issue Ward 17 1 1 2 1 1 2

13 Issue Ward 18 1 1 2 1 1 2

Total 13 16 29 14 22 36

LR @ 12.5 1 2 3 2 3 5

TOTAL 14 18 32 16 25 41


Category Sanction Actual Vacancy Requirement Surplus Shortfall

Ministerial 24 15 9 25 Nil 1

CDMS/DMS 15 12 3 16 Nil 1

Recommendation No.1 – Remarks

As per the working sheet above ,surrender of post does not arise.

39

II 05 CSSD/GOC

Para 2.6.2 SSG Ward (05/01)

(i) This ward has one CDMS and one DMS. CDMS is overall incharge of SSG ward. From

April 2017 to December 2017, 1117 MT of Non-ferrous scrap has been sold and delivery

effected. General scrap received from workshops and divisions like machinery, motors,

vehicles and miscellaneous scrap of about 815 MT has also been delivered. Since the work

of DMS involves taking receipts, weighment, segregation, lot formation, looking after

deliveries as a custodian, the present strength of one DMS is not sufficient. The non ferrous

items are high value items and one more DMS is necessary.

Wards 05/01 CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.6 1 1 2

Requirement on need basis as justified above at (i) 1 2 2

Para 2.6.4 SSF Ward 05/03

(i) This ward has one CDMS and one OS. CDMS is overall incharge of SSF ward. From April

2017 to December 2017, 6984 MT of receipts have been taken into account and 6386 MT of

sold scrap have been delivered. Since the work of DMS involves taking receipts, weighment,

segregation, lot formation, looking after deliveries as a custodian, the present strength of one

CDMS is not sufficient and one DMS is necessary. The workload for the ministerial staff here

is huge as it involves accounting of receipts, pairing of vouchers, feeding of data, preparation

of sale order for despatches to RWF, correspondence and other miscellaneous work and two

more ministerial staff are required. The justification of 10 DMS for effecting delivery is

mentioned below and the connected work justifies for three ministerial staff here.


Staff strength mentioned in the Work Study Report at 3.6 1 -- 1


Sale Witness and delivery

Scrap sales is a sensitive area and it is a source of internal revenue and target is being set

every year and all out efforts are being made to achieve it. From April 2017 to December

2017, 1800 Delivery orders have been issued. The remaining 3 months of January, February

and March have a total of (90 – 12 sundays – 4 holidays = ) 74 working days. Therefore in

185 working days (259 – 74) 1800 deliveries have been effected which works out to an

average of 9.7 i.e 10 deliveries per day. Each delivery is to be witnessed by one DMS. Same

DMS shall not witness more than one delivery in a day. DMSs are also sent for lot inspection

40

and effecting deliveries at outstation. At outstations if there are more lots, delivery may be

extended for more than one day. Towards the end of financial year more

auctions will be conducted to achieve the target and it will result in more number of deliveries. Since the present strength of DMS for effecting deliveries is not sufficient custodians of issue wards are deputed on rotational basis. During the absence of the custodians of issue wards deputed for sale delivery the day to day work at issue wards is affected.

Sales witness and delivery CDMS / DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.6 2 1


Summary


no

CDMS/ Ministerial Total CDMS/ Ministerial Total

DMS DMS

1 05/01 2 2 4 3 2 5

2 05/02 1 1 2 1 1 2

3 05/03 1 1 2 2 3 5

4 05/04 1 1 2 1 1 2

5 Sale witness & delivery 2 1 3 10 1 11

6 Time office

1 1 1

1 1 1

7 Weigh bridge 1 2 1 2

8 Over all in charge 1 0 1 1 0 1

Total 9 8 17 19 10 29

LR @ 12.5 Not provided in work study – * 1 1

TOTAL 9 8 17 19 11 30

* leave reserve not required since DMSs are sent for deliveries on rotational basis.



Ministerial 13 7 6 11 2 ---


41

III 17 Depot

(i) This depot requires one CDMS as over all in charge.

CDMS/O/WP CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 2.7.2 1 -- 1

Requirement on need basis 1 -- 1

(ii) The work load at Receipt ward is heavy. About 36000 MT of wagon construction materials are

handled and one CDMS for overall supervision and one DMS for receipt ward work are

required. Free supply items and other heavy items are received in rake loads and in truck

loads. These items are to be unloaded, weighed and wagon/truck released within free time

allowed and materials arranged and stacked with the help of material handling equipments.

The materials are loaded at different locations due to insufficient space at single location. The

work here involves both field and office work. Therefore two ministerial staff are required.

Receipt Ward WP CDMS DMS Ministerial


Requirement on need basis as justified above at (ii) 1 1 2

(iii) Wards 17/01, 17/02 and 17/03

SB1, SB2 and SBS CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 2.7.4 1 2 3


Summary

Sl 17 DEPOT Strength mentioned in report Actual requirement on need basis

no


DMS DMS


2 Receipt ward 1 1 2 2 2 4

3 17/01,17/02,17/03 3 3 6 3 3 6

Total 5 5 10 6 6 12

LR @ 12.5 Not provided in work study 1 1 2

TOTAL 5 5 10 7 7 14

42



Ministerial 11 4 7 7 4* ---

CDMS/DMS 6 5 1 7 -- 1

* There are 4 ministerial staff in work charged posts for wagon construction. When the

currency of the work charged posts expires on 31.03.18, these posts will be absorbed

in the regular vacancies. So surrender of posts does not arise.

IV. 18 depot (Diesel Stores Depot)

Para 3.7 – (i) This depot consists of 5 issue wards and not 4 as mentioned in the report. Ward

18/05 has been newly opened for dealing with EMD loco spares. (ii) One CDMS is required as overall in charge of the depot. (iii) One CDMS is required as overall in charge of 2 Receipt wards as there is heavy

receipt of materials viz. DLW, DMW, BHEL, MICO and Trade, both Stock and Non-stock. The

receipts of EMD loco spares are also to be taken at the Receipt Ward. (iv) Each issue ward requires one DMS and at least one ministerial staff. Therefore for 5

issue wards, 5 DMSs and 5 ministerial staff are required.

Summary


no


DMS DMS

1 Over all in charge – – – 1 – 1

2 Receipt wards 01 & 02 2 6 8 3 6 9

3 18/01,18/02,18/03,18/04,18/05 5 4 9 5 5 10

Total 7 10 17 9 11 20


TOTAL 7 10 17 10 12 22




CDMS/DMS 7 7 0 10 --- 3

43

Group D

02 including 18

(i) Strength at 02 Depot includes requirement of 18 depot also since khalasis for 18 depot are

deputed from 02

As per Para 3.13 Sanction 80

Actual 58

(ii) As per para 2.5.2 to 2.5.12 the distribution of Group D staff in 02 depot in the report

works out to 26 . As per para 2.8.3 to 2.8.8 the distribution of Group D staff in 18 depot in

the report works out to 9.

a) Group D staff at the following wards have been omitted in the report.

Ward No.

C & F (daily clearance of Parcels at TPJ and consignments at private lorry sheds at 6

different places.

On outstation duty at ED, ERS, PER collecting stock items as stock assistance and 8

allotment items.

STW ward 2

SFY ward 1

Cylinder shed under SFS to unload gas cylinders received from firm, stack them at 6

appropriate places (Oxygen, DA, CO2, LPG separately) issue to shops, collect empty

cylinders and load them in the firm's transport vehicle.

3 gangs of 8 each are deputed to different places in 02 depot viz, opening of wooden 24

cases, retrieving items, counting and stocking them at RT wards, transporting the

accepted materials to issue wards with vouchers, unloading wheel discs, axles at SWS,

unloading barrels containing lube oil, kerosene oil, furnace oil received in wagons and

lorries at SCM, shunting oil tank wagons manually to the specific place at two different

locations, at SFS ward for unloading of heavy items like steel plates, angles, channels,

rounds etc, stocking and issue to shops, to the two RT wards at 18 depot for unloading

wooden cases, retrieving, counting, stacking of DMW, DLW, BHEL items, stock and

non-stock items of Trade received in lorries, clearance of unwanted materials from the

wards as a part of ISO objectives enmasse , Swachh Bharat, 5S cleaning work and

disposing them through lorries etc. Whenever cleaning / repairing of vehicles, cranes and

material handling equipments is done departmentally, some of the Group D staff are

deputed to this work based on the necessity.

18/05 1

Total Group D staff omitted in the report 48

44

Therefore for 02 & 18 depots

Sanction 80

As per report, actual 35

Omitted 48

Total requirement 83

Shortfall 3

Though the required strength is 83 as above, Group D staff are not deputed as per the

strength mentioned here due to shortage of staff at various places . The sanctioned strength

is 80 only and the available staff are only 58. The available staff are sharing the extra burden.

17 Depot (i)


Actual 21

(i) At RT ward 36000 MT of materials are handled in a year. At the rate of 2.5 MT for a

person per working day, tonnage handled by one person in a year of 259 working days is

[259*2.5 =] 647.5 MT. Therefore to handle 36000 MT (as per report submittef by

CDMS/RT/WP/GOC) number of persons required is 55 (36000 / 647.5). (ii) In the work study report of 17 depot only regular work has been taken into account. The

extra workload as below has not been considered.

Free supply items and other heavy items like wheel sets, bogies etc are received in rake

loads and in truck loads. These items are to be unloaded, weighed and wagon/truck released

within free time allowed and materials arranged and stacked with the help of material handling

equipments. The materials are loaded at different locations due to insufficient space at single

location. The field work here involves much man power and time in arranging the area for

unloading the items by clearing the yard, systematically stacking the materials without dumping

during unloading and simultaneously configuring for unhindered movement of material handling

equipments in the scorching sun and simmering heat without giving room to claim of any

demurrage or occurrence of any accident which is a tiresome and tedious job.. Therefore for 17 depot.

45

Sanction 30


Required based on tonnage handled 55 (variable)


Shortfall 46

The extra man power required is being shared by the available staff to release wagons/trucks

within free time allowed. Surrender of the existing vacancies will reflect in the quality of work

in wheel mounting, in demurrage for delayed release of rake loads and trucks etc.

05 Depot

(i)


Actual 36

(ii) CSSD consists of two scrap yards. Bhilai yard has scrap storage area spread over 4500

sq.m. SSG has an uncovered area of 7608 sq.m. From April 2017 to December 2017,

8627.405 MT of scrap have been handled and 1583 MT have been despatched to YNK. An

amount of Rs.38.15 crores have been earned. Towards the end of the financial year handling

of materials will be more to achieve the target. Scrap materials received from various shops,

outstations and from open line in mixed condition are segregated into homogenous lots of

various items and moved to various locations in the searing hot sun which is a wearisome job

and causes fatigue. So continuous deployment of the same gang is not possible and

deputation on rotational basis is resorted to. Since this field provides income to the railways,

surrender of staff strength will cast its shadow on the internal source of revenue generation.

Conclusion (i) With more powers being delegated to the field officers in purchase activities, the staff

strength actually requires augmentation. Deployment of cranes is used only in lifting heavy

materials which has been going on already. For e.g a heavy pack of crate will be unloaded by

a crane, but breaking, retrieving, stacking, distribution etc has to be done manually.

(ii) Recruitment and retirement are taking place simultaneously and extra burden on

account of vacancies is being shared and work executed with great difficulty. Sufficient

strength alone will ensure right quality of work in right time.

46

(iii) In view of the facts explained above the work study report may be reconsidered.

Planning Branch`s Remarks: I – MSD/GOC (Depot 02):

1) Para 3.4.1: The concerned Depot incharge (CDMS/Rev.) has furnished the details for Wards 04 & 05 combinedly as 214970 Man minutes. It has been ascertained that Foundry shop is closed and the concerned ward viz. SFY is closed. The Planning branch has calculated the requirment of Man power based on the above Man minutes.

2) Para 3.4.3 (C & F) ward: The C.O.`s view is accepted and allowed one more Ministerial staff.

3) Para 3.4.4 : Receipt Ward No.1:

While calculating the Man power requirement,Receipt ward no.2 is not omitted. The concerned Depot incharge has furnsihed the total Man minutes for Receipt wards as 3,67,130 Man minutes and the same has been taken for working out the Man Power requirment of both Receipt ward nos.1 & 2. However, in the said paras the Ward no.2 was not mentioned.

4) Para no.3.4.6: 02-04 & 05: Issue Ward SFS. The request of the C.O is not acceptable since the Man Power requirement has been worked based on the Man minutes of 04 & 05 Wards combinedly.

5) Para 3.4.10 : 02-16 Issue Ward SCWR: Based on the Man Minuets furnihsed by the C.O. the requirement of staff has been worked out as 1 Staff but considering the more receipts and issues one additional staff has already been allowed. Hence, the request of C.O is not considered.

6) Paras 3.4.8 & 3.4.9 (Issue wards SCM & SCH): The C.O.`s view is considered and allowed one additional staff for this section. Summary: In view of the above modifications, the revised requirement becomes 18 + 2 (C&F Ward -1 & SCM & SCH Ward -1 ) = 20 staff against 18.

47

II 05 CSSD/GOC:

Para 2.6.2 SSG Ward (05/01) The C.O`s view is not agreed to

Para 2.6.4 SSF Ward 05/03: The C.O`s view is not agreed to

Sales witness and Delivery: It has been ascertained that 3 to 4 deliveries are made on an average per day and not 10 as stated in the C.O`s remarks. Hence, an additional 2 CDMS/DMS are allowed. The total requirement for Sales & Delivery is 4 CDMS/DMS. Though no ministerial staff is deployed for Sales and Delivery, the work study team has already allowed One Ministerial staff vide Para3.6. Summary: In view of the above modifications, the revised requirement becomes (9+2) = 11 CDMS/DMS and 8 Ministerial staff. III -17 Depot: In Summary, the C.O has mentioned 5 against Ministerial staff column whereas in the work study report it has been mentioned 6 Ministerial staff. In view of the work load mentioned that handling of 36000 MT, the work study team allows One additional CDMS/DMS and one Ministerial staff. Hence, the revised requirement is 6 CDMS/DMS staff and 7 Ministerial staff. The balance One CDMS/DMS is recommended for surrender. In the S.A.V.E statement given by Personnel Branch, there is no mention of “Work charged Posts” but the C.O has mentioned in this para 4 posts as Surplus and work charged posts expires on 31.03.2018 and these posts will be absorbed in the regular vacancies. The Planning Branch has allowed totally 7 staff as requirement and 4 posts found surplus. Hence, 4 post identified as surplus is recommended for surrender. IV 18 Depot (Diesel Stores Depot): The C.O`s view is not agreed to. One additional staff has already been provided in the draft work study report (Para 3.7) after discussion with CDMS of 18 Depot based on the work load. Group D: The sanctioned strength of 02 (including 18 Depot) is 80, 17 Depot is 30 and 05 Depot is 51 and total sanctioned strength is 161 and actual stregnth is 114. Considering the views of the C.O regarding the work load in Para 3.13, the work study team revised the

48

requirement of Group D staff as 161 instead of 124 as mentioned in the Draft work study report. REVISED SANCTION VS REQUIRMENT:

Depot Category Sanction Actual Requirement Surplus

02 Ministerial 24 15 20 4

CDMS/DMS 15 12 14 1


CDMS/DMS 6 5 6 0


CDMS/DMS 13 7 11 2


CDMS/DMS 7 7 7 0

Total Ministerial 62 35 45 17

CDMS/DMS 41 31 38 3

Artizans 56 52 56 0

G.Total 159 118 139 20

Group D 161 114 161 0

REVISED RECOMMENDATIONS

RECOMMENDATION No.1

At 02 Depot, 4 clerks, and 1 DMS vacant posts are found excess to the

requirement. The same may be surrendered and credited to the vacancy

Bank.

(5 posts) 7)

RECOMMENDATION No.2

At 17 WP Depot, 3 Clerks and 1 OS



(4 posts) 8)

RECOMMENDATION No.3

49

At 05 Depot (CSSD) 3 Clerks, 2 OS, and 2 DMS vacant posts are found


the Bank of Surplus Posts. (7 posts)

RECOMMENDATION No.4 9)

10)

11)

12)




(4 posts)


50

CHAPTER – V

5.0 FINANCIAL IMPLICATIONS :

5.1 If the recommendations made in the study report are implemented, the

annual recurring financial savings will be as under:

Sl.

No Designation

Grade

pay

/Level

Number

of posts

Money

value

Annual

Financial

savings

1 Clerk 1900/2 11 43628 5758896

3 OS 4200/6 5 77595 4655700

4 Ch.OS 4600/7 1 98333 1179996

5 DMS 4200/6 3 77595 2793420

20 14388012

51

ANNEXURE-I

‘SAVE’ statement of Group’C’ & ‘D’ staff at 02, 05,17 & 18 depots of GOC STORES

Sl.No

CATEGORY

REV(02) CSSD(05) WP(17) DSL(18) TOTAL


1 CHOS 3 2 1 1 1 0 1 1 0 2 1 1 7 5 2 OS 11 10 1 6 0 6 6 3 3 8 10 -2 31 23 8 SrCLERK 6 3 3 3 5 -2 2 0 2 1 2 -1 12 10 2 CLERK 4 0 4 3 0 3 2 0 2 3 0 3 12 0 12

TOT 24 15 9 13 6 7 11 4 7 14 13 1 62 38 24

2 CDMS 10 8 2 7 4 3 5 2 3 4 4 0 26 18 8

DMS 5 3 2 6 4 2 1 3 -2 3 4 -1 15 14 1

TOT 15 11 4 13 8 5 6 5 1 7 8 -1 41 32 9

3 STENO 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CH.TYP 0 0 0 1 0 1 0 0 0 0 0 0 1 0 1

TOT 0 0 0 1 0 1 1 0 1 0 0 0 2 0 2

4 CI-I 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CI-II 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

CI-II 0 0 0 0 0 0 0 0 0 1 0 1 1 0 1

TOT 0 0 0 0 0 0 2 0 2 1 0 1 3 0 3

5 ARTIZAN 36 32 4 11 7 4 9 10 -1 0 0 0 56 49 7

6 KHALASI 80 57 23 50 39 11 29 17 12 0 0 0 159 113 46

REC.

SRTR 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1

SAFAIWA

LA 0 0 0 1 1 0 0 0 0 0 0 0 1 1 0

TOT 80 57 23 51 40 11 30 17 13 0 0 0 161 114 47

GRAND

TOTAL

155 115 40 89 61 28 59 36 23 22 21 1 325 233 92

52

Annexure-II

SOUTHERN RAILWAY

No.02/G/Work Study/2017-18 Office of the

Dy. Chief Materials Manager, Ponmalai. Dt. 05.01.2018

Dy. Chief Planning Officer/MAS

Sub: Work Study to review the Staff Strength in Stores at GOC – reg.

Ref.: Your letter No.G.275/WSSR-201718/2017-18 Dtd.06.11.2017

***** With reference to the Work Study Report the following remarks / comments are offered for

your kind consideration. I. MSD/GOC ( Depot 02)

3) Para 3.4.1 : This depot consists of 9 issue wards but it has been mentioned as 8 issue

wards combining 04 & 05 (SFY & SFS) as one ward.

4) Para 3.4.3 (C & F ward) iv) 6 khalasis and 1 Crane Jamedhar are deputed daily for collection of parcels from both

the ends of Platforms 1 to 7 at TPJ, consignments from lorry sheds located at various places

in the city, loading them in the vehicle at the source point and unloading them at the ward.

These persons are engaged in field work . The necessity of a ministerial staff for connecting

with the parcel staff, identifying the parcels and matching the vouchers with them,

ascertaining parcels yet to be received, identifying parcels received pending receipt of PWB /

RR /LWB, inspecting parcels whether they are intact and if not resorting to open delivery

along with Parcel office staff and RPF which consumes much time in convening them,

preparing official note etc has not been taken into account. v) The existing one ministerial staff shown in the report is fully involved in receipts,

dealing with rejections, forwarding, claims, preparation of material gate pass. vi) Therefore one additional ministerial staff is necessary at C & F ward as justified at para (i) above.

53

DMS Ministerial

Staff strength mentioned in the Work Study Report 1 1


3) Para 3.4.4 : Receipt Ward No. 1

(i)This depot consists of two receipt wards whereas only one ward has been mentioned in the

report. In this connection paras 2.5.3 & 2.5.4 may be referred. The staff strength of DMS -1

and OS- 1 of Receipt Ward II has been omitted in the calculation of man hours at 3.4.4. (ii) In Receipt Ward II, in addition to the receipt work connected with the stock items of 5 issue wards receipt of non stock items of Mechanical Shops are also dealt with. Two ministerial staff, one each for dealing stock and non-stock items separately are required in this ward whereas the existing strength of ministerial staff in this ward is only one.

Receipt Wards I & II CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 2.5.3 & 2.5.4 (RT 1 1 + 1 2 + 1

I & II) [but RT II omitted at 3.4.4]

Requirement on need basis as justified above at (ii) 1 1 + 1 2 + 2

4) Para 3.4.6 : 02 – 02,04,05 – Issue Ward - SFS

(i) Work load of SFS ward alone has been studied at para 2.5.8 but workload of 04 ward –

SFY has not been studied separately whereas man hours has been calculated for both the

wards at this para. Three ministerial staff are required viz. One each at SFY, SFS and

cylinder shed. All the three locations are situated at about 500 metres apart. one ministerial

staff is exclusively needed to look after the day to day transactions. At Foundry one

ministerial staff is required for looking after the receipts and issues. One ministerial staff is

required at SFS since heavy items are lying both inside and outside the ward and they are to

be simultaneously monitored. The cylinder shed consists of Oxygen, Dissolved Acetylene,

Carbon di oxide and LPG cylinders. The work here is connected with receiving fresh cylinders

from firms, issues to shops, collection of empties and return to firms. These cylinders are to

be stocked and dealt with separately as per safety norms. In addition to this liquid oxygen

stored in pressure vessels at another location which is situated at about 500 metres away is

also to be monitored. Therefore one ministerial staff is required exclusively at cylinder shed.

54

Wards 04 & 05 (SFY & SFS) CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.4.6 (Staff -- 1 2

strength calculated only for 05 at 2.5.8 but not calculated for 04)


5) Para 3.4.10: 02-16 Issue ward SCWR

(i) Due to heavy transactions in this ward as mentioned in the work study report, one more

ministerial staff is required on need basis. In this financial year 2017-18, about 406 receipts

and 1939 receipts have been transacted in this ward till December 2018. If the related works

like correspondence, charging of vouchers, posting in the bin cards, feeding in the system,

review, statistics related works like preparing PCDO, meeting list etc the workload is heavy

and justifies for one additional ministerial staff.

Ward 16 (SCWR) CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.4.10 -- 1 1


6) Paras 3.4.8 & 3.4.9 ( Issue Wards SCM & SCH)

(iii) Only one ministerial staff has been considered for SCM. This ward deals with all

Petroleum, Oil and Lubricant items. Diesel bunk, furnace oil tank and lube oil tanks are

situated at different places away from the ward. Fuel is to be filled up for about 43 vehicles

inside the workshops and one ministerial staff is exclusively required to monitor the receipts

and issues daily of POL items.

(iv) Therefore one ministerial staff at SCH and two ministerial staff at SCM are required.

Wards 14 & 15 (SCM & SCH) CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.4.8 & 3.4.9 -- 1 2


55

Summary


no

DMS Ministerial Total DMS Ministerial Total

1 Overall in charge 1 0 1 1 0 1

2 Time office 2 3 5 2 3 5

3 Clearing & forwarding 1 1 2 1 2 3

4 Receipt Ward (only RT-1 2 2 4 2 DMS 4 7

mentioned, RT II not mentioned) 1 CDMS

Requirement includes RT II also.

5 No data mentioned in report -- -- -- -- -- --

6 Issue ward 01 1 2 3 1 2 3

7 Issue ward 04 & 05 1 2 3 1 3 4

8 Issue ward 08 1 1 2 1 1 2

9 Issue ward 14 1 1 2 1 2 3

10 Issue Ward 15 1 1 1 1

11 Issue Ward 16 1 1 2 1 2 3

12 Issue Ward 17 1 1 2 1 1 2

13 Issue Ward 18 1 1 2 1 1 2

Total 13 16 29 14 22 36

LR @ 12.5 1 2 3 2 3 5

TOTAL 14 18 32 16 25 41



Ministerial 24 15 9 25 Nil 1


Recommendation No.1 – Remarks

As per the working sheet above ,surrender of post does not arise.

56

II 05 CSSD/GOC

Para 2.6.2 SSG Ward (05/01) (i) This ward has one CDMS and one DMS. CDMS is overall incharge of SSG ward. From

April 2017 to December 2017, 1117 MT of Non-ferrous scrap has been sold and delivery

effected. General scrap received from workshops and divisions like machinery, motors,

vehicles and miscellaneous scrap of about 815 MT has also been delivered. Since the work

of DMS involves taking receipts, weighment, segregation, lot formation, looking after

deliveries as a custodian, the present strength of one DMS is not sufficient. The non ferrous

items are high value items and one more DMS is necessary.


Staff strength mentioned in the Work Study Report at 3.6 1 1 2


Para 2.6.4 SSF Ward 05/03

(i) This ward has one CDMS and one OS. CDMS is overall incharge of SSF ward. From April

2017 to December 2017, 6984 MT of receipts have been taken into account and 6386 MT of

sold scrap have been delivered. Since the work of DMS involves taking receipts, weighment,

segregation, lot formation, looking after deliveries as a custodian, the present strength of one

CDMS is not sufficient and one DMS is necessary. The workload for the ministerial staff here

is huge as it involves accounting of receipts, pairing of vouchers, feeding of data, preparation

of sale order for despatches to RWF, correspondence and other miscellaneous work and two

more ministerial staff are required. The justification of 10 DMS for effecting delivery is

mentioned below and the connected work justifies for three ministerial staff here.


Staff strength mentioned in the Work Study Report at 3.6 1 -- 1


Sale Witness and delivery

Scrap sales is a sensitive area and it is a source of internal revenue and target is being set

every year and all out efforts are being made to achieve it. From April 2017 to December

2017, 1800 Delivery orders have been issued. The remaining 3 months of January, February

and March have a total of (90 – 12 sundays – 4 holidays = ) 74 working days. Therefore in

185 working days (259 – 74) 1800 deliveries have been effected which works out to an

average of 9.7 i.e 10 deliveries per day. Each delivery is to be witnessed by one DMS. Same

DMS shall not witness more than one delivery in a day. DMSs are also sent for lot inspection

and effecting deliveries at outstation. At outstations if there are more lots, delivery may be

extended for more than one day. Towards the end of financial year more

57

auctions will be conducted to achieve the target and it will result in more number of deliveries. Since the present strength of DMS for effecting deliveries is not sufficient custodians of issue wards are deputed on rotational basis. During the absence of the custodians of issue wards deputed for sale delivery the day to day work at issue wards is affected.

Sales witness and delivery CDMS / DMS Ministerial

Staff strength mentioned in the Work Study Report at 3.6 2 1


Summary


no


DMS DMS

1 05/01 2 2 4 3 2 5

2 05/02 1 1 2 1 1 2

3 05/03 1 1 2 2 3 5

4 05/04 1 1 2 1 1 2

5 Sale witness & delivery 2 1 3 10 1 11

6 Time office

1 1 1

1 1 1

7 Weigh bridge 1 2 1 2


Total 9 8 17 19 10 29

LR @ 12.5 Not provided in work study – * 1 1

TOTAL 9 8 17 19 11 30

* leave reserve not required since DMSs are sent for deliveries on rotational basis.

58





III 17 Depot

(i) This depot requires one CDMS as over all in charge.

CDMS/O/WP CDMS DMS Ministerial


Requirement on need basis 1 -- 1

(ii) The work load at Receipt ward is heavy. About 36000 MT of wagon construction materials are

handled and one CDMS for overall supervision and one DMS for receipt ward work are

required. Free supply items and other heavy items are received in rake loads and in truck

loads. These items are to be unloaded, weighed and wagon/truck released within free time

allowed and materials arranged and stacked with the help of material handling equipments.

The materials are loaded at different locations due to insufficient space at single location. The

work here involves both field and office work. Therefore two ministerial staff are required.

Receipt Ward WP CDMS DMS Ministerial



(iii) Wards 17/01, 17/02 and 17/03

SB1, SB2 and SBS CDMS DMS Ministerial

Staff strength mentioned in the Work Study Report at 2.7.4 1 2 3


59

Summary


no


DMS DMS


2 Receipt ward 1 1 2 2 2 4

3 17/01,17/02,17/03 3 3 6 3 3 6

Total 5 5 10 6 6 12


TOTAL 5 5 10 7 7 14



Ministerial 11 4 7 7 4* ---

CDMS/DMS 6 5 1 7 -- 1

* There are 4 ministerial staff in work charged posts for wagon construction. When the

currency of the work charged posts expires on 31.03.18, these posts will be absorbed

in the regular vacancies. So surrender of posts does not arise.

IV. 18 depot (Diesel Stores Depot)

Para 3.7 – (i) This depot consists of 5 issue wards and not 4 as mentioned in the report.

Ward 18/05 has been newly opened for dealing with EMD loco spares. (v) One CDMS is required as overall in charge of the depot. (vi) One CDMS is required as overall in charge of 2 Receipt wards as there is heavy

receipt of materials viz. DLW, DMW, BHEL, MICO and Trade, both Stock and Non-stock. The

receipts of EMD loco spares are also to be taken at the Receipt Ward. (vii) Each issue ward requires one DMS and at least one ministerial staff. Therefore for 5

issue wards, 5 DMSs and 5 ministerial staff are required.

60

Summary


no


DMS DMS

1 Over all in charge – – – 1 – 1

2 Receipt wards 01 & 02 2 6 8 3 6 9

3 18/01,18/02,18/03,18/04,18/05 5 4 9 5 5 10

Total 7 10 17 9 11 20


TOTAL 7 10 17 10 12 22




CDMS/DMS 7 7 0 10 --- 3

Group D

02 including 18

(i) Strength at 02 Depot includes requirement of 18 depot also since khalasis for 18 depot are

deputed from 02


Actual 58

(ii) As per para 2.5.2 to 2.5.12 the distribution of Group D staff in 02 depot in the report

works out to 26 . As per para 2.8.3 to 2.8.8 the distribution of Group D staff in 18 depot in

the report works out to 9.

61

a) Group D staff at the following wards have been omitted in the report.

Ward No.

C & F (daily clearance of Parcels at TPJ and consignments at private lorry sheds at 6

different places.

On outstation duty at ED, ERS, PER collecting stock items as stock assistance and 8

allotment items.

STW ward 2

SFY ward 1

Cylinder shed under SFS to unload gas cylinders received from firm, stack them at 6

appropriate places (Oxygen, DA, CO2, LPG separately) issue to shops, collect empty

cylinders and load them in the firm's transport vehicle.

3 gangs of 8 each are deputed to different places in 02 depot viz, opening of wooden 24

cases, retrieving items, counting and stocking them at RT wards, transporting the

accepted materials to issue wards with vouchers, unloading wheel discs, axles at SWS,

unloading barrels containing lube oil, kerosene oil, furnace oil received in wagons and

lorries at SCM, shunting oil tank wagons manually to the specific place at two different

locations, at SFS ward for unloading of heavy items like steel plates, angles, channels,

rounds etc, stocking and issue to shops, to the two RT wards at 18 depot for unloading

wooden cases, retrieving, counting, stacking of DMW, DLW, BHEL items, stock and

non-stock items of Trade received in lorries, clearance of unwanted materials from the

wards as a part of ISO objectives enmasse , Swachh Bharat, 5S cleaning work and

disposing them through lorries etc. Whenever cleaning / repairing of vehicles, cranes and

material handling equipments is done departmentally, some of the Group D staff are

deputed to this work based on the necessity.

18/05 1

Total Group D staff omitted in the report 48

62

Therefore for 02 & 18 depots

Sanction 80


Omitted 48


Shortfall 3

Though the required strength is 83 as above, Group D staff are not deputed as per the

strength mentioned here due to shortage of staff at various places . The sanctioned strength

is 80 only and the available staff are only 58. The available staff are sharing the extra burden.

17 Depot (i)


Actual 21

(iii) At RT ward 36000 MT of materials are handled in a year. At the rate of 2.5 MT for a

person per working day, tonnage handled by one person in a year of 259 working days is

[259*2.5 =] 647.5 MT. Therefore to handle 36000 MT (as per report submittef by

CDMS/RT/WP/GOC) number of persons required is 55 (36000 / 647.5). (iv) In the work study report of 17 depot only regular work has been taken into account. The

extra workload as below has not been considred. Free supply items and other heavy items like wheel sets, bogies etc are received in rake

loads and in truck loads. These items are to be unloaded, weighed and wagon/truck released

within free time allowed and materials arranged and stacked with the help of material handling

equipments. The materials are loaded at different locations due to insufficient space at single

location. The field work here involves much man power and time in arranging the area for

unloading the items by clearing the yard, systematically stacking the materials without dumping

during unloading and simultaneously configuring for unhindered movement of material handling

equipments in the scorching sun and simmering heat without giving room to claim of any

demurrage or occurrence of any accident which is a tiresome and tedious job.. Therefore for 17 depot

Sanction 30


Required based on tonnage handled 55 (variable)


Shortfall 46

63

The extra man power required is being shared by the available staff to release wagons/trucks

within free time allowed. Surrender of the existing vacancies will reflect in the quality of work

in wheel mounting, in demurrage for delayed release of rake loads and trucks etc.

05 Depot

(i)


Actual 36

(ii) CSSD consists of two scrap yards. Bhilai yard has scrap storage area spread over 4500

sq.m. SSG has an uncovered area of 7608 sq.m. From April 2017 to December 2017,

8627.405 MT of scrap have been handled and 1583 MT have been despatched to YNK. An

amount of Rs.38.15 crores have been earned. Towards the end of the financial year handling

of materials will be more to achieve the target. Scrap materials received from various shops,

outstations and from open line in mixed condition are segregated into homogenous lots of

various items and moved to various locations in the searing hot sun which is a wearisome job

and causes fatigue. So continuous deployment of the same gang is not possible and

deputation on rotational basis is resorted to. Since this field provides income to the railways,

surrender of staff strength will cast its shadow on the internal source of revenue generation.

Conclusion (iv) With more powers being delegated to the field officers in purchase activities, the staff

strength actually requires augmentation. Deployment of cranes is used only in lifting heavy

materials which has been going on already. For e.g a heavy pack of crate will be unloaded by

a crane, but breaking, retrieving, stacking, distribution etc has to be done manually. (v) Recruitment and retirement are taking place simultaneously and extra burden on

account of vacancies is being shared and work executed with great difficulty. Sufficient

strength alone will ensure right quality of work in right time. (vi) In view of the facts explained above the work study report may be reconsidered.

Dy.CMM/GOC

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