Achieving Success asVice President MembershipAchieving Success asVice President Membership

Club Leadership Training SessionClub Leadership Training Session

1

Help officers clearlyunderstand their roles.

Orient club members to betterunderstand club officer roles.

Aid members when evaluatingcurrent leaders for office.

Facilitate communication whenexpectations differ.

Standards for SuccessStandards for Success

2

Outside the Club MeetingOutside the Club Meeting

Conduct ongoing membership-building programs and efforts.

Promote the goal of one new member per month.

Promote achieving 20 members by year-end or sooner.

Promote club and Toastmasters Internationalmembership-building programs.

Conduct a minimum of two formal club membershipprograms annually.

Keep track of guests, new members, and members notattending meetings.

Explain the educational program to prospective members, gettheir commitment to join and collect membership applications.

3

Outside the Club MeetingOutside the Club Meeting

Assist the VPPR with maintaining the club’s Web siteand newsletter.

Ensure the club’s meeting location and time are listedcorrectly on the club’s Web site, promotional material,and with World Headquarters.

Attend club executive committee meetings.

Attend and vote at area council meetings.

Arrange for a replacement if unable to attend a clubmeeting.

Prepare your successor for office.

(continued)(continued)

4

At the Club MeetingAt the Club Meeting

Greet guest and have each complete the GuestInformation Card (Item 231).

Report on current membership, promote membershipcampaigns, and welcome new members.

Work with the president and vice president educationto ensure each new member is formally inducted at thefirst meeting after being voted in by the club.

Help guests wanting to join complete the Applicationfor Membership.

Speak with fellow members to determine if their needsare being met.

5

Your Leadership OpportunityYour Leadership Opportunity

Set realistic and attainable goals.

Plan how to accomplishthe goals.

Delegate tasks as needed.

Monitor progresstoward goals.

Coach team memberswhen necessary.

6

Your Leadership OpportunityYour Leadership Opportunity

Understand what motivates each person.

Focus on the benefit to the individual.

Make expectations clear.

Recognize their work.

Be a leader.

Motivation

7

Your Leadership OpportunityYour Leadership Opportunity

1. Decide what to delegate.

2. Decide who will do the task.

3. Assign responsibility.

4. Grant authority.

5. Establish accountability.

Five Steps to Delegation

8

Your Leadership OpportunityYour Leadership Opportunity

Lack of confidence in others Fear of losing control Selfishness Insecurity Reluctance

Barriers to Delegation

9

Your Leadership OpportunityYour Leadership Opportunity

Agree that a problem exists.

Discuss solutions.

Agree on an action.

Follow up.

Four Steps to Coaching

10

Setting Membership GoalsSetting Membership Goals

A goal of one new member each month will

help keep an influx of new members for a

strong, healthy club.

11

Achieving Membership GoalsAchieving Membership Goals

Talk Up Toastmasters Smedley Award Beat the Clock! Annual Membership Program

Membership-building Contests

12

Achieving Membership GoalsAchieving Membership Goals

Running theMarathon

Bar Chart

Contest Ideas

13

Maintain Member SatisfactionMaintain Member Satisfaction

Member Interest Survey(Item 403)

New Member Profile Sheet(Item 405)

Club Climate Questionnaire(Item 251C)

14

Handling a Guest VisitHandling a Guest Visit

Introduce yourself.

Invite the guest to sit next to you or someoneon the membership committee.

Provide Toastmasters’ promotional literature.

Spend a few minutes before or after the meetinggetting to know your guests.

Ask why they chose to visit your club and whatthey expect to learn or achieve.

Explain how your club operates.

Describe how membership in the club will help thembecome better communicators and better leaders.

15

Handling a Guest VisitHandling a Guest Visit

Did they enjoy the meeting?

What aspect of the meeting wasespecially appealing to them?

Do they feel that they canbenefit from Toastmasters?

Inviting Guests to Comment

16

Always Follow UpAlways Follow Up

With guests With new members With current members

17

ClosingClosing

A responsibilityand privilege