Achieving Success asSecretaryAchieving Success asSecretary

Club Leadership Training SessionClub Leadership Training Session

1

Help officers clearlyunderstand their roles.

Orient club members to betterunderstand club officer roles.

Aid members when evaluatingcurrent leaders for office.

Facilitate communication whenexpectations differ .

Standards for SuccessStandards for Success

2

Outside the Club MeetingOutside the Club Meeting

Maintain an accurate membership roster.

Give roster to the treasurer to submit with dues.

Mail club officer list to World Headquarters within10 days after election.

Handle general clubcorrespondence.

3

Outside the Club MeetingOutside the Club Meeting

Keep club files, including the club charter, Constitution and Bylaws, minutes, resolutions, and correspondence.

Attend club executive committee meetings.

Attend district-sponsored club officer training.

Arrange for a replacement if unable toattend meetings.

Prepare your successor for office.

4

At the Club MeetingAt the Club Meeting

Record and read meeting minutes.

Greet members and guests.

5

Your Leadership OpportunityYour Leadership Opportunity

Set realistic and attainable goals.

Plan how to accomplish the goals.

Delegate tasks as needed.

Monitor progress toward goals.

Coach team memberswhen necessary.

6

Your Leadership OpportunityYour Leadership Opportunity

Understand what motivates each person.

Focus on the benefit to the individual.

Make expectations clear.

Recognize their work.

Be a leader.

Motivation

7

Your Leadership OpportunityYour Leadership Opportunity

1. Decide what to delegate.

2. Decide who will do the task.

3. Assign responsibility.

4. Grant authority.

5. Establish accountability.

Five Steps to Delegation

8

Your Leadership OpportunityYour Leadership Opportunity

Lack of confidence in others Fear of losing control Selfishness Insecurity Reluctance

Barriers to Delegation

9

Your Leadership OpportunityYour Leadership Opportunity

1. Agree that a problem exists.

2. Discuss solutions.3. Agree on an action.4. Follow up.

Four Steps to Coaching

10

Coaching a Team MemberCoaching a Team Member

GroupActivity

11

Record Meeting MinutesRecord Meeting Minutes

Laptop computer

Voice recorder

Whiteboard or flipchart

Paper and pen

Tools for Taking Notes

12

Record Meeting MinutesRecord Meeting Minutes

Use the meeting agenda and the Record of RegularMeeting form.

Adapt the form for executive committee andother meetings.

Create a diagram of where each person is seated during the meeting.

Record key themes of discussions. Use bullet points. Ensure that your notes will be clear to everyone. Double check your facts, proofread, and spell check

the minutes.

Suggestions for Recording Minutes

13

Recording Meeting MinutesRecording Meeting Minutes

Transcribe minutes as soon as possible.

Use a consistent format and standard verbiage.

Add long reports or supplemental material tothe minutes as an appendix.

Record the date and sign your name.

File minutes chronologically.

Transcribing Minutes

14

Discussion ExercisesDiscussion Exercises

Submitting Formsand

When Dues are Due

15

ClosingClosing

It’s a privilegeand responsibility