Accreditation Self Study Planning Agenda · Fall 2008 Accreditation Self Study Planning Agenda...

Diablo Valley College

Based on the Final Accreditation Self-Study Report

Fall 2008

Accreditation Self Study Planning Agenda

11/4/2008

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1 IIA1a X

Develop processes and increase coordination

between campuses to ensure that SRC faculty

has a voice in curriculum development.

Curriculum

Committee Chair/VP

of Instruction

Creation of 4 new

departments for further

dialog

New courses

developed from

SRC Spring 2009

F1,

F2

2 IIA2a X

Update and revise the program review

process according to the recommendations of

the Program Review Task Force.

Faculty Senate Task

Force/VP of

Instruction

1) Pull together joint

Senate and Instruction

Office personnel 2) Meet

with department chairs

3)Sunshite to a group of

department chairs and

deans

Revised program

reivew document

Data input -

Spring 2009, first

program review,

Fall 2009.

D1,

D5

3 IIA2a X

Develop procedures to guide action when

disagreement occurs between faculty and

senior administration on curriculum issues.

VP of Instruction/

Curriculum

Committee

Chair/United Faculty

Chair F2

4 IIA2f X

Integrate program review into the overall

budget and resource allocation/planning

processes.

Leadership

Council/VP of Finance

& Admin

1) Redesign the

intergrated planning

document template. 2)

incorporate the change

in the revised Program

Review process. Fall 2009 D1

#

Indicators of

Success

Targeted

Completion

Date

Strategic Plan

AC

CJC

Sta

nd

ard

Compliance

Plans

Standard II: Student Learning Programs and Services

Responsible Party Action Steps

Directions: For each plan listed below, indicate the responsible party, action steps, indicators of success, and a target

completion date for achieving the plan.

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Completion

Date

Strategic Plan

AC

CJC

Sta

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Compliance

Plans Responsible Party Action Steps



5 IIA2g X

Evaluate the effectiveness of the current

process for assessing learning for the general

education program, and make appropriate

adjustments.

Faculty Senate SLO

Committee/VP of

Instruction/Dean

Planning & Research A1

6 IIA2i X

Continue the development and validation of

processes for measurement of student

achievement of learning outcomes. This item

did not appear in the summary of the self

study report

Faculty Senate SLO

Comte/VP

Instruction/Dean,

Planning & Research A1

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#

Indicators of

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Targeted

Completion

Date

Strategic Plan

AC

CJC

Sta

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ard

Compliance




7 IIA3 X

Raise the minimum mathematics requirement

for an associate’s degree to be in compliance

with the new state requirements.

Math/CS dean/Math

department

chair/Curriculum

Comte Chair

1) Notify Math

Department of the

requirement; 2) Develop

catalog language for

new requirement; 3)

Bring catalog change to

Curriculum Com for

approval; 4) Include new

language in 2009-2010

catalog

1) Memo from

Curriculum Com.

Chair,

Articulation

Officer, Dean of

GE & Transfer re.

the new

requirement; 2)

Math Dept.

minutes

reflecting the

new language for

catalog; 3)

Curriculum Com.

Minutes

reflecting

approval of new

language; 4) New

requirement in

the 2009-2010

catalog.

1) Oct 08; 2) Oct

08; 3) Nov 08; 4)

Aug 09

A2

8 IIA6 X

Include in the college catalog information

about learning outcomes for degrees and

certificates, as they are identified.

VP Instruction /

Public Information

Officer / Curriculum

Comte Chair F3

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Targeted

Completion

Date

Strategic Plan

AC

CJC

Sta

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ard

Compliance




9 IIA6 X

Ensure that faculty members include on their

course syllabi the course’s learning objectives,

consistent with the official course outline of

record.

Department

chairs/instructional

deans/Staff

Development

Coordinator

1) Include course syllabi

learning objectives

requirements in new

faculty orientation

(Nexus); 2) Include

course syllabi learning

objectives in staff

development workshops

for new and continuing

PT faculty; 3) Post


objectives requirements

and sample syllabi on

appropriate

departmental and staff

development websites;

4) Developo and offer

"Syllabus Staff

Development

Workshops" that include

training on course syllabi

learning objectives

requirements for new

and continuing

faculty.;5) Communicate


objectives requirements

to the faculty individual

divisions and

1) Include course

syllabi learning

objective

requirements

included in Nexus

training; 2)

Course syllabi

learning

objectives

requirements

included in staff

development

workshops for

new and

continuting P-T

faculty; 3) Course

syllabi learning

objectives

requirements and

sample syllabi

posted on

departmental and

staff

development

websites; 4) Staff

Development

workshops

description 5)

Division/departm

1) Completed; 2)

completed; 3)

Nov 08; 4) Dec

08; 5) Dec 08

F3

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Targeted

Completion

Date

Strategic Plan

AC

CJC

Sta

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Compliance




10 IIA6a X

Address training and workload responsibilities

in the A & R Office.

VP of Student

Services/dean,

Enrollment Svcs. B3

11 IIB3d X

Re-establish the College Diversity Committee

with an updated charge.

Leadership

Council/VP Student

Services1) Develop the new

charge for the Cultural

Diviersity Committee; 2)

Bring to Leadership

Council for approval; 3)

gather members to the

committee

New Committee

meets and

develops goals

Fall 2008

A6 E2

12 IIB3d X

Develop an effective process for responding

to the increasing diversity of the student

body, ensuring that faculty and staff reflect

the diversity of our students and community,

and creating a campus climate of tolerance

and understanding.

EEO (Diversity)

Committee/VP

Student Services/VP

Finance & Admin. E2

13 IIB3f X

Address recommendations received in the

ACCJC June 2008 report as a result of the April

4, 2008 Special Team Visit.

VP of Student

Services

Respond to the five

recommendations for

the October 2008 visit

Successfully meet

all

recommendation

s

Fall 2008

B2 D5

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Completion

Date

Strategic Plan

AC

CJC

Sta

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Compliance




14 IIIB1a X

Investigate the possibility of ensuring how the

public college web site can stay up and

available as a source of information for

employees and students during power

outages or other emergency situations.

Executive Dean,

Information

Technology

Use district Bond money

to install an automatic

power backup system

for all critical web

servers and ancillary

network services.

All critical web

servers are

accessible during

power outages.

Depends on

funding D5 F3

15 IIIB1a X

Improve signage throughout the Pleasant Hill

campus.

President/VP Finance

& Admin

1) Develop Task Force;

2) Research costs for

permanent signage

Signs are up 1) Completed; 2)

Spring 2009

E4

16 IIIB1a X

Ensure that the college meets the Office of

Civil Rights requirements.

VP Student

Services/VP Finance

& Admin E4

17 IVA1 X

The college president and vice presidents will

work with other college leaders to actively

encourage and invite participation by all

interested parties to renew institutional

excellence.

President/VP of

Student Services/VP

Finance & Admin /

Faculty Senate /

Classified

Senate/ASDVC

F1,

F2

Standard III: Resources

IV: Leadership and Governance

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Completion

Date

Strategic Plan

AC

CJC

Sta

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Compliance




18 IVA1 X

Opportunities for leadership at all levels will

be identified and highlighted, with

acknowledgement of individual initiative and

support for reasonable risk-taking.

Leadership may need to create new

mechanisms for empowering constituents to

develop creative ideas, innovations and

college-wide improvements.

College-wide Staff

Development /

Leadership

Council/President

1) Plan an August 2008

Appreciative Training

Facilitator Training; 2)

Follow-up meetings; 3)

College-wide staff

development committee

is res-established

1) 62 faculty,

mangers, staff

and students

attended the 4-

day training;2)

First meeting

held Oct 3 08; 3)

Committee re-

established.

1) August 2008;

2) Oct 2008; 3)

Completed

D5 F2

19 IVA2a X

Because the college is clearly going through a

transitional phase in its participatory

governance structures and decision-making

processes, it will continue to better define

roles in the college’s governance structures

for faculty, staff, students, and administrators. Leadership Council

Review the DVC

Committee Handbook

D5 F2

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Completion

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Strategic Plan

AC

CJC

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Compliance




20 IVA2a X

The college will document and seriously

consider input from all constituents before

finalizing decisions. An important component

of considered input requires providing

adequate lead-time so that constituents can

fully deliberate on and give informed

consultation on important matters before the

college. As much as possible, college

administrators will begin processes such as

facilities planning, faculty and staff hiring, and

major schedule changes early enough to

facilitate wide participation with a reasonable

opportunity for recommendations to come

forward, be widely considered, and included

in final decisions and implementation. For

routine and recurring matters, the college will

standardize reasonable timelines.

President /

Leadership Council

Implement the

Integrated Planning

Process document.

D5 F2

21 IVA2a X

College-wide councils will be chaired or co-

chaired by individuals other than those to

whom final recommendations will be

forwarded. Leadership Council

Review the Committee

structure of all college-

wide committees D5 F2

22 IVA2a X

The college will work to provide greater

support for participation of classified staff in

the governance of the college. President/Classified

Senate/Leadership

Council/Staff

Development D5 F2

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Completion

Date

Strategic Plan

AC

CJC

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Compliance




23 IVA5 X

The college will improve the governance

process, creating and implementing processes

to evaluate the integrity and effectiveness of

governance and decision-making structures.

These processes will include widespread

participation by constituents at every level of

the college and all college-wide processes

including budget, enrollment management,

scheduling, research, college programs,

operations, and overall institutional planning

and implementation efforts. The evaluation

processes will be on an established time line,

resulting in open communication about the

results and concrete steps for implementing

recommended changes.

President /

Leadership Council

Approve an Integrated

Planning DocumentFall 2008

D5 F2

24 IVB1b X

The college will strongly advocate that the

district review and revise funding formulas for

calculating the distribution of credit and

noncredit FTES allocations and other funding

mechanisms to the colleges.

President/VP

Instruction/VP

Student Services/VP

of Finance and

Admin/ DGC

Members/District

Consultation

Members

President and vice

presidents attend a

Chancellor's Cabinet

meeting to discuss the

distribution.

Cabinet meeting

held with

discussion.

Completed Setp

23 08

D3,

D5

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Strategic Plan

AC

CJC

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Compliance




25 IVB2a X

The college will complete the process of

creating and implementing an evaluative

review of all administrative structures and

functions. The administrative program

reviews will provide the opportunity to

regularly evaluate structural and operational

effectiveness, to recommend needed

changes, and to implement them in a timely

manner.

Planning Council /

President

Create and adopt an

Administrative Program

Review Process that is

divided into 8 areas

assigned to responsible

parties.

Process approved

and implemented

beginning with

two

administrative

units. Plans

come in on a

timely manner.

Spring 2009

D2,

D5 E5

26 IVB2b X

While district policies and practices are not in

the control of this college, for the purpose of

consistency, the district and the college must

have standardized sources and formulas for

gathering data as confidence in the accuracy

and relevance of all research data is necessary

for planning processes. For the college

community to gain that confidence, the

college administration will strongly advocate

that the college and district agree upon

standardized sources and formulas used in

determining program planning data.

Dean, Planning &

Research / VP

Instruction / VP

Student Services /V P

Finance & Admin

D2,

D4,

D5

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Completion

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Strategic Plan

AC

CJC

Sta

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Compliance




27 IVB3c X

The college administration will robustly

advocate for a comprehensive reexamination

of the funding of the three colleges, San

Ramon Campus and Walnut Creek Center, and

the district office. While the budget goals,

calendar and processes are reviewed and

discussed at District Governance Council and

recently budget goals for 08/09 were

proposed and discussed at DGC, this effort is

clearly not adequate. The college will work

with the district to establish a funding formula

for district office internal operations while

recognizing that it is the colleges that directly

serve students. Therefore, college funding

formulas must be modified so that all the

colleges receive adequate funding to fulfill

their missions. The formula should reflect an

understanding of the unique situation at each

college, as well as providing a transparent,

fair, and appropriate allocation of available

funds.

President’s Cabinet

Plus

members/District

Governing Council

members D5 E5

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Accreditation Self Study Planning Agenda · Fall 2008 Accreditation Self Study Planning Agenda...

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