Accreditation in a Multi-College District Accreditation Institute Academic Senate for California...
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Accreditation in a Multi-College District Accreditation Institute Academic Senate for California Community Colleges February 11, 2012, 1:00-2:00pm John Nixon, Associate Vice President, ACCJC Judy Beachler, Dean of Instruction, Cosumnes River College Chris Hill, Professor of Earth Sciences, Grossmont College
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Transcript of Accreditation in a Multi-College District Accreditation Institute Academic Senate for California...
Accreditation in a Multi-College District
Accreditation InstituteAcademic Senate for California Community Colleges
February 11, 2012, 1:00-2:00pm
John Nixon, Associate Vice President, ACCJCJudy Beachler, Dean of Instruction, Cosumnes River CollegeChris Hill, Professor of Earth Sciences, Grossmont College
Accreditation Standard IV.3.
In multi-college districts or systems, the district/system provides primary leadership in setting and communicating expectations of educational excellence and integrity throughout the district/system and assures support for the effective operation of the colleges. It establishes clearly defined roles of authority and responsibility between the colleges and the district/system and acts as the liaison between the colleges and the governing board.
Accreditation Standard IV.3.
a. The district/system clearly delineates and communicates the operational responsibilities and functions of the district/system from those of the colleges and consistently adheres to this delineation in practice.
b. The district/system provides effective services that support the colleges in their missions and functions.
Accreditation Standard IV.3.
c. The district/system provides fair distribution of resources that are adequate to support the effective operations of the colleges.
d. The district/system effectively controls its expenditures.
e. The chancellor gives full responsibility and authority to the presidents of the colleges to implement and administer delegated district/system policies without his/her interference and holds them accountable for the operation of the colleges.
Accreditation Standard IV.3.
f. The district/system acts as the liaison between the colleges and the governing board. The district/system and the colleges use effective methods of communication, and they exchange information in a timely manner.
g. The district/system regularly evaluates district/system role delineation and governance and decision-making structures and processes to assure their integrity and effectiveness in assisting the colleges in meeting educational goals. The district/system widely communicates the results of these evaluations and uses them as the basis for improvement.
Los Rios CCD
DACC:
District Accreditation Coordinating Committee
2003
2009
Los Rios CCD
Purpose of DACC
Ensure district dialogue
Develop district map
Coordinate review of District Office for all four college accreditation processes
District level accreditation research
Create district level evidence
Los Rios CCD
District Map – Identify district, college, and shared responsibilities and their impact in meeting standards
One of 1st developed for ’03 process
Modified for ‘09 processing, modeled after San Mateo CCD
Los Rios CCD
District Communication about Accreditation
DACC meetingsDistrict Question DayWebsiteListServChancellor’s Briefs
Los Rios CCD
District Roles/Services Provision Relevant to the Standards
Summary Documents WrittenI. - Strategic Planning Processes,
Communications
II. - Bus. & Econ. Dev., IT, IR
III. - HR, Fiscal, IT, Police Services, Facilities Management
Los Rios CCD
District Roles/Services Provision Relevant to the Standards (cont’d)
IV- Evaluation Processes: Board Self, Chancellor, Presidents
IV – LRCCD Governance & Decision-making structures & processes (review by District Academic Senate)
IV – District ‘Standard-to-Policy’ Matrix
IV – Standards Write-up for use by Colleges
Los Rios CCD
District Program Review
Ten Offices/Services
Standardized, annual process
Standardized resource request process
Los Rios CCD
District Accreditation Research
Environmental Scan of Greater Sacramento MSA
Employee Survey
Student Satisfaction Survey
Los Rios CCD
District Level Evidence
Available on the Accreditation Website
Replicated as an Evidence Room During Site Visits
Grossmont-Cuyamaca CCD
District Responsibilities in Support of Colleges:
Outlined in Board Policies and Functional Map
Provide centralized operational services in human resources, some technology areas, financial resources, research, and public safety
Provide framework for planning and evaluation of institutional effectiveness
Grossmont-Cuyamaca CCD
District Responsibilities in Support of Colleges (cont’d):
Chancellor and governance structure provide channels for communication of information
District Services and the Governing Board develop goals and regularly evaluate their effectiveness in support of the colleges’ missions
Grossmont-Cuyamaca CCD
2007 AccreditationNo formalized district-wide
coordination
2013 Accreditation Developed a District Accreditation
Coordinating Committee (DACC)
Grossmont-Cuyamaca CCD
DACC membershipFaculty Accreditation Co-Chairs from each
collegeAccreditation Liaison Officers from each
collegeSr. Dean of Institutional Research and
PlanningDistrict Services RepresentativeClassified Senate PresidentChancellor (as available and needed)
Grossmont-Cuyamaca CCD
DACC Support Role in Accreditation Process:
Develop the District Functional Map
Provide consistent information on district’s role to both colleges
Provide central coordination of timelines and preparation for the site visits
Grossmont-Cuyamaca CCD
District Services Support of Accreditation Process:
Institutional Research provides data and survey collection
Various services provide input into the content of the functional map as it relates to their role
Grossmont-Cuyamaca CCD
Governing Board and Chancellor Role in Accreditation Process
Board members participated in informational workshop to understand their role
Board members and chancellor met with Standard IV team members to answer questions
Chancellor updates the Board on progress of the accreditation progress
Board reviews and approves final accreditation Self Evaluation Reports
How would you answer these questions?
How are districts’ mission and vision statements aligned to support colleges and what evidence illustrates such an alignment?
How does the district affect student learning programs and services?
Does the district provide adequate resources (human, technology, facilities, financial) to the colleges and what policies and practices are established and evaluated by colleges and districts?
How do governing boards evaluate the effectiveness of district administrations and their own effectiveness?
For more information
Contact:
Dr. John Nixon, Associate Vice President, [email protected]
Judy Beachler, Dean of Instruction & Student Learning, Cosumnes River [email protected]
Chris Hill, Professor of Earth Sciences & Accreditation Co-Chair, Grossmont [email protected]
