Accounts Payable And Purchasing Processes Summit

Increase accuracy and performance within AP and procurement to enhance value from suppliers and service providers

Main Conference: 13 &14 March 2012Pre Conference Masterclass: 12 March 2012Venue: Rendezvous Hotel, Singapore

20 NEW SPEAKERS IN 2012Anirban Kumar GhoshSenior Controller, GE AVIATION

Anirban specialises in:� Financial reporting� Consolidation, closing & account reconciliations� Drive digitization & project management

Damien WilliamsRegional Finance & Procurement Manager (South East Asia)THE BRITISH HIGH COMMISSION SINGAPORE Damien specialises in: � Financial control and operational management� Developing, leading and executing organisational change projects� Business partnering

Edoardo Peniche ZarateSenior Director, Finance Shared ServicesFLEXTRONICS

Edoardo specialises in:� P2P processes and fi nancial management� Shared services� Lean six sigma and continuous improvement

Tim TongRegional Head of Indirect Purchasing Asia Pacifi cLEXMARK

Tim specialises in: � Purchasing� Lean six sigma and continuous improvement

Henry ChuaDirector, Shared Business Services, FinancePHILIPS

Amit SoniDirector of Commercial and FinanceTESCO

Agnes LimRegional Financial ControllerJONES LANG LASALLE

Muneer ValappilUpstream Financial ControllerINTEROIL

Joshua PerkinsAccounts Payable ManagerIntel Malaysia Shared Services CentreINTEL TECHNOLOGY SDN BHD

Martin YiiController, Australia/ New Zealand Financial Service CentreSEALED AIR CORPORATION

Ruchika AgarwalAssistant Vice President, Business Services & FinancePEARSON

Philip WoodburnFinance Shared Services DirectorSCHNEIDER ELECTRIC

Jean Paul DizonContracts & Procurement ManagerSHELL

Irfan ShaikhDirector of Finance Shared ServicesELECTRONIC ARTS, INC.

Freddie S. CorpuzRegional Process Owner, Purchase to Pay Asia Pacifi cHENKEL

Jazlan MohdAccounts Payable ManagerIntel Malaysia Shared Services CentreINTEL TECHNOLOGY SDN BHD

John GregoryDirector, European Financial Shared ServicesKELLOGG’S

Ramesh VeeramuthuStrategic Sourcing ManagerBECTON DICKINSON & COMPANY

Omer SofticEAME Transformation Manager, Global Business ServicesCATERPILLAR BELGIUM

Dione SchickRegional Director, Compliance ServicesTHOMSON REUTERS

Tel: +65 6722 9388 � Fax: +65 6720 3804 � Email: [email protected] � Web: www.accountspayableasia.com.sg

Lean six sigma and continuous improvement

ATTEND TO GET STRATEGIES AND ROADMAPS TO:1. Reduce cost of transaction to under $22. Achieve accurate 3 way match rates beyond 95%3. Streamline invoice and payment processes to less than 9 DSO4. Successful 360° automation to minimise cost of AP and procurement operations5. Measure KPIs and implementing analytics to boost and expand P2P service delivery

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Sponsors:

Media Partners: Researched and Developed by:

Main Conference:

EARLY BIRDDISCOUNT

Book and Pay before 11th January 2012

to save up SGD 650!


TREND WATCH: AP AND PROCUREMENT PROCESS EFFICIENCY AND NEW BENCHMARKSOver the past 12 months Finance Directors in Asia were asked if they had implemented automation. The chart below summarized the responses

Over 65% have embarked on their automation journey, but less than 10% are fully automated.

Automation has proven its value to reduce cost and streamline your processes. But with different systems and regulations, achieving end-to-end automation remains a huge challenge.

Get ready to set all-new benchmarks and outperform previous records by evaluating the latest initiatives in AP and procurement. 2012 is the year to say goodbye to paper and the 9th Annual P2P: Accounts Payable and Purchasing Process Summit 2011 all about tackling and solving:

1. Minimising variation of work fl ow between AP and procurement to discover new avenues for reducing costs

2. Identify gaps – Get strategies and best practices to meet your next benchmark

3. Increase effi ciency, value and accuracy within your AP process to leverage on supplier discounts and other benefi ts

Only at this event, you will discover insights from fi nance and procurement practitioners that will embed the next phase of P2P service delivery through optimised process effi ciencies.

This year’s conference brings fresh and exciting insights, with more interactive sessions covering the top challenges and giving you answers to ramp up your operations. This is your chance to meet the 20 speakers with more than 100 years of experience in delivering seamless AP and procurement services across the region and the globe, so you can discover and take-away practical techniques to apply and improve P2P.

Booking your seat takes less time than printing out an invoice – just give me a call at +65 6722 9388 today.

Best Regards,

Nur IzzatiSSON

■ Yes

■ No

■ At the point of negotiating

66.1%22.6%

11.3%

5 REASONS WHY YOU MUST ATTEND THIS EVENT■ No other event in Asia has this many P2P practitioners: 90% case studies from across various industries

■ No matter how unique your operations, you get lot of perspectives: 20 speakers from 9 different countries

■ Decide where you lead and what needs to be improved: 10 benchmark sessions to boost effi ciency in AP and procurement

■ Extra focus on critical issues: 3 extensive enrichment topics in the masterclasses

■ Increase idea generation: 15% of your time will be in interactive discussions to get more out of the speakers and your peers

This is your chance to ramp up your AP and procurement process effi ciency skills to deliver the lowest operational costs in your organisation. Stand out for implementing lean processes with reduced errors.

Get your thinking cap on because this masterclass will have a combination of extended case studies and plenty of brainstorming. So all you’ll need to do when you’re back in the offi ce is to apply what you have learnt and get the results you want.

0900 Streamlining processes and cost of AP operations to seize the opportunity of offering value add services � Reviewing cost cutting and increased time effi ciency benefi ts � Simplifying processes to complete orders accurately and reduce invoicing errors � Brainstorming value added services AP can provide

Facilitator: Omer Softic EAME Transformation Manager Global Business Services CATERPILLAR BELGIUM

1100 Networking break

1130 Achieve lean processes in P2P and reduce cost of operations � Discovering the benefi ts of lean in P2P � The importance of controlling KPI’s on your PTP info centre � Building a solid foundation: Managing and engaging the team to ensure effi cient delivery � Improving customer services to expand delivery services

Facilitator: John Gregory Director, European Financial Shared Services KELLOGG’S

1330 Networking Lunch

1430 Evaluating cost and competency when outsourcing AP � Comparing effi ciency vs. cost: Weighing out which is more important � Recognizing the advantages and disadvantages of outsourcing AP � Managing competency expectations when outsourcing � Unveiling which suits you best: In-house or outsourcing

Facilitator: Irfan Shaikh Director of Finance Shared Services ELECTRONIC ARTS, INC.

1630 End of Materclass


Pre Conference Masterclass 12 March 2012 (08:45 – 16:30)

You will exchange business cards with:� Chief Financial Offi cers� Finance Shared Services Leaders� Finance Directors� Finance Controllers� Procurement Directors� Purchasing Managers� Contracts and Procurement Leaders� Accounts Payable Leaders� Head of Process Excellence� Shared Services Leaders

SSON provides research, training and networking for over 4,500 shared services executive members from over 50 countries around the world. Whether you need resources to write a report, facts to benchmark performance against or simply want to meet some of your peers at the same stage of development, we can support you. Sign up today, for USD $149.99 and receive benefi ts that will help you take your implementation to the next level.

Website: www.ssonetwork.comEmail: [email protected]

www.ssonetwork.com/linkedin/apac

@ssonetwork

www.ssonetwork.com/facebook

Stimulate and Boost Business Development Through Sponsorship & ExhibitionsDelegates at this conference are looking to increase P2P operational effi ciency. If your company has a credible solution to address their needs, then you must have a presence at this event.

Over 2 days, you will have unlimited access to delegates who are evaluating strategies and solutions to achieve streamlined processes for faster operations and lower costs. You will not fi nd a more focused and intense business development environment than this event.

To fi nd out how you can leverage on this opportunity successfully, call +65 6722 9388 or email [email protected]

Conference Day One13 March 2012, Tuesday


0900 Opening Remarks from the Chairperson

0915 Developing a successful roadmap towards achieving 100% AP invoice automation � Requirements and dedication in the journey towards complete automation � Accuracy, transparency and reduced errors improved with end to end automation � KPIs of a fully automated AP function

John Gregory Director European Financial Shared Services Kellogg’s

1000 Key factors to achieve 3-way match rates and end-to-end automation in P2P � Identifying and measuring how master data is currently handled to recognise critical requirements for improvement � Understanding the importance of standardization in master data management � Reviewing risks and rewards of end-to-end automation

Philip Woodburn Finance Shared Services Director Schneider Electric

1045 Make the most out of your conference – Speed Networking Session

1100 Morning Tea & Networking Break

1115 Challenges, results and impacts of centralizing AP and procurement into a single location � Comparing the before and after centralizing AP and procurement into a single location � Hurdles to overcome during the transition of centralization � Expanding AP and procurement services towards positive impact on the working capital

Edoardo Peniche Zarate Senior Director, Finance Shared Services Flextronics

1200 Reducing invoice and payment processing time to 9 days through process elimination and using automation to improve performance � Identify duplicated steps and analyse what needs to be eliminated � Measure the performance improvement before and after: Is accuracy compromised? � Steps to process invoices and payment within 9 days

Damien Williams Regional Finance & Procurement Manager (South East Asia) The British High Commission Singapore

1245 Lunch & Networking Break

1345 Increase effi ciency of PO processing to less than 5 minutes with procurement automation � Understanding the practical approach of developing a PO system and the benefi ts � Reduce PO processing time with accuracy to less than 5 minutes � Importance of PO systems affecting AP

Ramesh Veeramuthu Strategic Sourcing Manager Becton Dickinson & Company

1430 Comparing your current KPIs to the accepted benchmarks: How do you measure up and what need to change get improvements? � Producing more than 15,000 invoices per FTE per annum � Attaining 98% match rate of PO and Invoices � More than 95% of payments are on time

Facilitated by: Dione Schick Regional Director, Compliance Services Thomson Reuters

1500 Successful transformation from a Non-PO system to a PO system � Anticipating the challenges and barriers to transition from a Non-PO system to a PO system � Step by step changes to avoid disruption in daily activities during transformation � Accuracy and transparency for stakeholders with PO systems

Irfan Shaikh Director of Finance Shared Services Electronic Arts, Inc.

1545 Afternoon tea & Networking break

1600 Getting your suppliers to participate in e-invoicing for a 360° paperless process � Evaluating the benefi ts of e-invoicing and assessing why your suppliers need to be on your side � Converting suppliers to e-invoicing platforms with conviction � Considering alternative paperless suppliers

Tim Tong Regional Head of Indirect Purchasing Asia Pacifi c, Lexmark

1645 Deploying multi-lingual talent: Should you outsource to fi ll this need, or recruit internally? � Expanding services: The growing need for multi- lingual talent in procurement � Reviewing cost over benefi t to outsource multi- lingual talent � Advantages and disadvantages of in-house talents with multi-lingual skills

Jean Paul Dizon Contracts & Procurement Manager Shell

1730 Closing remarks from the Chair

benchmarks: How do you measure up and benchmarks: How do you measure up and what need to change get improvements? what need to change get improvements? annum

benchmarks: How do you measure up and benchmarks: How do you measure up and what need to change get improvements? what need to change get improvements?

annum

Round Table

Discussion

Conference Day Two 14 March 2012, Wednesday


0900 Welcome Back Remarks from the Chairperson

0915 Reducing operational costs by 20% - 30% whilst maintaining performance � Developing a monthly practice to analyse cost reports � Strategies to measure cost of activities and performance � Identifying high costs through monthly analysis and fi nding solutions to operate at 70% - 80% of the current cost

Muneer Valappil Upstream Financial Controller InterOil

1000 Strategies for a robust cash fl ow management with accurate forecasts to avoid errors � Mastering the art of cash fl ow management without errors � Consistent weekly, monthly and annual forecasts: What needs to be reviewed to ensure accuracy � Making cash fl ow and capital management at least 95% accurate

Anirban Kumar Ghosh Senior Controller GE Aviation

1045 Morning Tea & Networking Break

1115 Panel Discussion: Beat attrition rates. Retain high performers. Reduce operational costs. Focus on P2P excellence � Current attrition rates in Asia within the captive and outsourcing industry: Singapore – 20%, Malaysia – 24% � Begin with proper training to sustain good accounting talent � Rotating associates roles and add responsibilities to enhance employee engagement � Derive a successful career path for AP and procurement to retain productive associates

Panellists Agnes Lim Regional Financial Controller Jones Lang LaSalle

Henry Chua Director, Shared Business Services Finance Philips

Freddie S. Corpuz Regional Process Owner, Purchase to Pay Asia Pacifi c, Henkel

1200 Outsourcing AP: Unveiling what Pearson’s discovered about cost vs. competency � Discover the actual cost and competency level when outsourcing � Expectations and demands to outsourcing partners Long-term benefi ts and risks

Ruchika Agarwal Assistant Vice President, Business Services and Finance Pearson

1245 Lunch & Networking Break

1345 Advancing and streamlining AP processes with lean six sigma methodology: Can it really reduce wasted processes and amplify effi ciency? � Case study: Implementing lean six sigma to shorten invoice processing time and boost productivity � Results to streamline AP with lean six sigma projects � Importance of continuing lean six sigma implementation

Martin Yii Controller, Australia/New Zealand Financial Service Centre Sealed Air Corporation

1430 Achieve dynamic discounting and meeting supplier discounts to improve pre-negotiated discount terms � Enable suppliers proposal fl exibility of early payment discount terms and obtain better savings � Intel’s successful journey leveraging on technology and innovation for dynamic discounting � Results: Achieve signifi cant cost savings and improve operational effi ciency

Jazlan Mohd Accounts Payable Manager, Intel Malaysia Shared Services Centre Intel Technology Sdn Bhd

Joshua Perkins Accounts Payable Manager, Intel Malaysia Shared Services Centre Intel Technology Sdn Bhd

1515 Afternoon tea & Networking break

1530 Cutting the cost of transaction to less than $2 and gaining control through minimised paperwork � Understand how controlling the cost of each item affects cost of transaction � Minimising paper work and encourage vendor self- service online � Automating PO based invoices to achieve less than $2 cost of transaction

Omer Softic EAME Transformation Manager, Global Business Services Caterpillar Belgium

1615 How can analytics be useful for AP and procurement to achieve agility? � Defi ning analytics and the relevance in today’s changing business environment � Clarifying the advantages and disadvantages of analytics in AP and procurement � Analysing and identifying root causes to improve and strive towards agility

Amit Soni Director of Commercial and Finance Tesco

1700 Closing remarks from the Chair & End of Conference

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Main Conference: 13 &14 March 2012Pre Conference Masterclass: 12 March 2012Venue:Rendezvous Hotel, Singapore

Accounts Payable And Purchasing Processes Summit

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Transcript of Accounts Payable And Purchasing Processes Summit