Accounts Executive Payroll - National Skill Development ... · Qualifications Pack for Accounts...

Qualifications Pack for Accounts Executive (Payroll)Jo

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Qualifications Pack Code BSC / Q 1201

Job Role Accounts Executive (Payroll)

Credits(NSQF) TBD Version number 1.0

SectorBanking, FinancialServices and Insurance(BFSI)

Drafted on 04/07/2014

Sub-sector Finance Last reviewed on 26/11/2014

Occupation Financial Services Next review date 25/11/2016

NSQC Clearance on NA

Job Role Accounts Executive (Payroll)

Role Description

Accounts Exec. (Payroll) is a person responsible for calculationof gross and net salary payable to employees. Hands-onknowledge of statutory deductions from salaries and otherallowances, Income tax TDS and other adjustments to salariesare of prime importance. He needs to make systematic andtimely recording of data related to loans and advances paid to/recovered from employees

NSQF levelMinimum Educational Qualifications*

Maximum Educational Qualifications*

4Graduation in Commerce/allied subjects or Diploma incommercial PracticePost Graduate

Training(Suggested but not mandatory)

Training offered by respective financial institutions

Minimum Job Entry Age

Minimum Job Entry Age

21Experience Experience preferred but not mandatory

Applicable National OccupationalStandards (NOS)

Compulsory:Accounts Executive (Payroll):

1. BSC / N 1201 (Understanding the various concepts toperform the Payroll function)

2. BSC / N 1202 (Understanding in detail the documentsrelating to the job role)

3. BSC / N 1203 (Preparation of Salary advice)4. BSC / N 1204 (Preparation of statutory advice)5. BSC / N 1205 (Preparation of salary journal)6. BSC / N 1206 (Performing the accounting entry)7. BSC / N 1207 (Filing and record keeping)OptionalN.A.

Performance Criteria As described in the relevant OS units

Qualifications Pack for Accounts Executive (Payroll)De

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ons Keywords /Terms Description

Sector Sector is a conglomeration of different business operations having similar businesses andinterests. It may also be defined as a distinct subset of the economy whose components

share similar characteristics and interests.Sub-sector Sub-sector is derived from a further breakdown based on the characteristics and interests

of its components.Occupation Occupation is a set of job roles, which perform similar/related set of functions in an

industry.Function Function is an activity necessary for achieving the key purpose of the sector, occupation, or

area of work, which can be carried out by a person or a group of persons. Functions areidentified through functional analysis and form the basis of OS.

Job Role Job role defines a unique set of functions that together form a unique employmentopportunity in an organization.

OS OS specify the standards of performance an individual must achieve when carrying out afunction in the workplace, together with the knowledge and understanding they need tomeet that standard consistently. Occupational Standards are applicable both in the Indianand global contexts.

PerformanceCriteria

Performance Criteria are statements that together specify the standard of performancerequired when carrying out a task.

NOS NOS are Occupational Standards which apply uniquely in the Indian context.Qualifications PackCode Qualifications Pack Code is a unique reference code that identifies a qualifications pack.

Qualifications Pack Qualifications Pack comprises the set of OS, together with the educational, training andother criteria required to perform a job role. A Qualifications Pack is assigned a uniquequalification pack code.

Unit Code Unit Code is a unique identifier for an Occupational Standard , which is denoted by an ‘N’.Unit Title Unit Title gives a clear overall statement about what the incumbent should be able to do.Description Description gives a short summary of the unit content. This would be helpful to anyone

searching on a database to verify that this is the appropriate OS they are looking for.Knowledge andUnderstanding

Knowledge and Understanding are statements which together specify the technical,generic, professional and organizational specific knowledge that an individual needs inorder to perform to the required standard.

OrganizationalContext

Organizational Context includes the way the organization is structured and how itoperates, including the extent of operative knowledge managers have of their relevantareas of responsibility.

TechnicalKnowledge

Technical Knowledge is the specific knowledge needed to accomplish specific designatedresponsibilities.

Core Skills orGeneric Skills

Core Skills or Generic Skills are a group of skills that are key to learning and working intoday's world. These skills are typically needed in any work environment. In the context ofthe OS , these include communication related skills that are applicable to most job roles.

Def

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Keywords /Terms Description

SSC Sector Skill Council

OS Occupational Standard(s)

NOS National Occupational Standard(s)

QP Qualifications Pack

UGC University Grants Commission

MHRD Ministry of Human Resource Development

MoLE Ministry of Labor and Employment

NVEQF National Vocational Education Qualifications Framework

NVQF National Vocational Qualifications Framework

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Qualifications Pack for Accounts Executive (Payroll)

BSC / N 1201 Understanding the various concepts to perform the Payroll function

National OccupationalStandard

---------------------------------------------------------------------------------------------------------------------------------------Overview

Understanding the various concepts to perform the Payroll function


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Unit Code BSC / Q 1201Unit Title Understanding the various concepts to perform the Payroll function(Task)Description This OS unit is about Understanding the various concepts to perform the Payroll

function.Scope The task involves

Understanding the components of Salary Maintaining records of employees joined during the current year Maintaining records of resignations during the current year Preparing and maintaining attendance records of employees Seek and receive Income Tax declarations from employees Understanding the details regarding PF deductions Understanding the details regarding ESI deductions

Performance Criteria (PC) w.r.t. the Scope

Element Performance Criteria

Understanding thecomponents of Salary

To be competent, the user/individual on the job must be able to:PC1. Understand in detail the various components forming part of salary payable to

employees.

PC2. Have detail knowledge of the components of fixed pay such as Basic, H.R.A,any special allowance etc.

PC3. Understand the components of variable portion of salary such as Incentive,commission, overtime which varies month on month.

Maintaining recordsof employees joinedduring the currentyear

To be competent, the user/individual on the job must be able to:PC4. Maintain and update records of date of joining of new employees.

PC5. Seek from relevant authority the employee number issued to such person andmaintain the records of the same.

PC6. Update the designation changes of the employee into the database.

PC7. Record the data as to which department/team and role, the new employeehas been assigned.

PC8. Record the verified and attested Date of Birth of the new employee intovarious/required documents.

PC9. Record and update the salary components and other details of the employee

Maintaining recordsof resignations duringthe current year

To be competent, the user/individual on the job must be able to:PC10. Record and update the date of resignation of the employee.

PC11. Mark the employee number of such person to mean “resigned”.

PC12. Understand in detail the Salary calculation that forms part of full and finalsettlement. Maintain and update records of date of joining of new employees.


Preparing andmaintainingattendance recordsof employees

To be competent, the user/individual on the job must be able to:PC13. Update leave details of employees into the database.

PC14. Record the leave without pay details of employees.

PC15. Record the overtime details of employees (when applicable).

Seek and receiveIncome Taxdeclarations fromemployees

To be competent, the user/individual on the job must be able to:

PC16. Have authority to obtain rent declaration from the employees in time.

PC17. Have authorization to receive savings declaration from the employees.

PC18. Obtain investment declaration from employees.

PC19. Seek and receive declarations regarding housing loan/allied douments.

PC20. Record leave travel documents/declarations from the employees into thedatabase.

PC21. Obtain previous employment details if required/applicable

Understanding thedetails regarding PFdeductions

To be competent, the user/individual on the job must be able to:PC22. Thoroughly understand the concepts and terms regarding PF deduction

procedures.

PC23. Calculate the amount of PF to be deducted individually from employees’salaries.

PC24. Calculate the amount of PF deducted totally that needs to be submitted to thegovernment account.

PC25. Have thorough understanding of government websites through whichpayment is to be made.

PC26. Have understanding of the organization’s contribution to PF accounts.

Understanding thedetails regarding ESIdeductions

To be competent, the user/individual on the job must be able to:PC27. Thoroughly understand the concepts and terms regarding ESI deduction

procedures.

PC28. Understand the applicability of ESI provisions to employees with salary aslimited by present rules.

PC29. Calculate the amount of ESI to be deducted individually from employees’salaries.

PC30. Calculate the amount of ESI deducted totally that needs to be submitted to thegovernment account.

PC31. Have thorough understanding of government websites through whichpayment is to be made.

PC32. Have understanding of the organization’s contribution to ESI accounts

Knowledge and Understanding (K)

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A. OrganizationalContext(Knowledge of thecompany /organization andits processes)

The user/individual on the job needs to know and understand:KA1. The products/services the company deals in.KA2. Different accounting system/procedure/processes that are followed by the

company.KA3. Organizational guidelines for dealing with different types of receipts and

payments.KA4. Company’s policies regarding the employee compensation..KA5. Processes and methods of payments of compensation and recovery of

loan/advances to employees.

B. TechnicalKnowledge

The user/individual on the job needs to know and understand:KB1. Thorough knowledge of Accounting Principles.KB2. Basic accounting concepts and techniques for recording transactions.KB3. Working knowledge regarding due dates for payments to the Government and

filing of returns with the concerned authorities.KB4. Working knowledge of financial concepts such as calculation of interest

amount, VAT, Service Tax etc. and knowledge of tax laws and tariffs relevantto the business.

KB5. Have transaction processing knowledge.KB6. Clear understanding about concepts relating to calculation of salary.KB7. Procedures to record the details of work hours of employees.KB8. The differentiation between payments and reimbursement concepts.KB9. Procedures for digitally updating employee details.KB10. IT skills and operating procedures of computers and other electronic devices.KB11. Preparation of statements/charts or any other report as is required / designed

by the organization.KB12. Use of computers and have working knowledge of MS Excel, MS Word etc.

Skills (S)

A. Core Skills/Generic Skills

Writing SkillsThe user/ individual on the job needs to know and understand how to:

SA1. Prepare reports and summary of the receipts/payments for review.SA2. Prepare reports on status of other receipts accounts.SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills

The user/individual on the job needs to know and understand how to:SA4. Read and understand organizational and regulatory guidelines.SA5. Read and verify legitimacy of documents submitted by concerned person.SA6. Read and explain terms to the other party.

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Understanding the various concepts to perform the Payroll functionBSC / N 1201

Oral Communication (Listening and Speaking skills)

The user/individual on the job needs to know and understand how to:SA1. Listen to the customers and be able to offer products that are pertinent to

their requirements.SA2. Communicate clearly with the customer using language that he/she

understands.SA3. Communicate and share knowledge with peers and supervisors.

B. Professional Skills Decision MakingThe user/individual on the job needs to know and understand how to:

SB1. Differentiate between the critical documents and its relevance in accounting.SB2. Make clear, logical decisions regarding the upkeep of documents.

Plan and OrganizeThe user/individual on the job needs to know and understand how to:

SB3. Plan the work/tasks at hand.SB4. Organize work & time in order to maximize productivity..

Customer CentricityNA

Problem SolvingThe user/individual on the job needs to know and understand how to:

SB5. Address problems arising either due to a technical issue, customer grievanceor administration related issues and escalate those issues beyond one’s role.

Analytical ThinkingNACritical ThinkingThe user/individual on the job needs to know and understand how to:

SB6. Be self driven, take initiatives and deliver results set by the organization andrespective seniors

SB7. Consistently obtain feedback and improve their performance.SB8. Exercise judgment in unforeseen situations which preserve company values

and are in line with organizational guidelines.

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Understanding the various concepts to perform the Payroll functionBSC / N 1201

NOS Version Control:

BSC / N 1201NOS Code

Credits(NSQF) TBD Version number 1.0Sector BFSI Drafted on 04/07/2014Sub-sector Finance Last reviewed on 26/11/2014

Financial Services 25/11/2016Occupation Next review date

11

BSC / Q 1202 Understanding in detail the documents relating to the job role

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---------------------------------------------------------------------------------------------------------------------------------------Overview

Understanding in detail the documents relating to the job role

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(Task)Description This OS unit is about Understanding in detail the documents relating to the job roleScope The task involves

Understanding and recording the employee details Having in-depth knowledge of salary details Having in-depth knowledge about salary deductions Have access to relevant documents Have access to reference documents Filing and maintaining records



Understanding and To be competent, the user/individual on the job must be able to:PC1. Record and maintain the correct name of the employee as per validated proof.

PC2. Record and update the designation of the employee.

PC3. Record and maintain the date of Joining of the employee.

PC4. Understand and record the date of any promotion and/or change in job role.

PC5. Have access to the leave details of the employee for salary calculation process

recording theemployee details

Having in-depth To be competent, the user/individual on the job must be able to:PC6. Understand thoroughly different components of salary.

PC7. Understand and differentiate between fixed and variable portions of salaries.

PC8. Understand the constituents of fixed salary.

PC9. Have detailed understanding about the company policies regarding variablepay.

knowledge of salarydetails

Having in-depth To be competent, the user/individual on the job must be able to:

PC10. Understand the concept of deductions.

PC11. Understand in detail the various forms of deductions from salary.

PC12. Understand the company policy regarding the deduction relating to advancesand loans.

PC13. Have thorough understanding about the income tax laws and deductions fromsalary.

PC14. Have access to the leave details of employees and its effects/deductions fromsalary as per the company policy.

knowledge aboutsalary deductions

Have access to To be competent, the user/individual on the job must be able to:

PC15. Have access to obtain/receive relevant documents as is required forperforming the role.

relevant documents

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BSC / N 1202 Understanding in detail the documents relating to the job role

Unit Code BSC / N 1202Unit Title

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Unit Code BSC / Q 1202Unit Title(Task) Understanding in detail the documents relating to the job role


PC16. Understand the relevance of these documents.

PC17. Thoroughly understand the contents of these documents.

PC18. Gather additional documents pertaining to any special requirement.

PC19. Check for authenticity of the documents and report to the concerned authorityregarding any deviation.

PC20. Have clear demarcation regarding the documents that relates to the timeperiod for which calculation of salary is being undertaken.

Have access to To be competent, the user/individual on the job must be able to:

PC21. Have access to obtain/receive relevant reference documents as is required forperforming the role.

PC22. Understand the company policy/process manual regarding the payroll process.

PC23. Refer any already designed format and/or salary calculation guide in case ofclarifications.

PC24. Obtain clear data relating to the deductions to be made from salary ofrespective employees.

reference documents

Filing and To be competent, the user/individual on the job must be able to:

PC25. Understand the relevance of the main/supported documents.

PC26. Prioritize according to the importance of the documents and maintain thesame order.

PC27. File the documents in chronological order to enable seamless retrieval of thesame in case of any requirement in the future.

PC28. Produce such document as is needed at the time for clarifications.

PC29. Segregate the data as required in the current financial year.

maintaining records

Knowledge and Understanding (K)A. Organizational The user/individual on the job needs to know and understand:

KA1. The products/services the company deals in.KA2. Different accounting system/procedure/processes that are followed by the


payments.KA4. Company’s policies regarding the employee compensation.KA5. Processes and methods of payments of compensation and recovery of


Context(Knowledge of thecompany /organization andits processes)

B. Technical The user/individual on the job needs to know and understand:KA6. Thorough knowledge of Accounting Principles.KA7. Basic accounting concepts and techniques for recording transactions.KA8. Working knowledge regarding due dates for payments to the Government and

filing of returns with the concerned authorities.

Knowledge

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KA9. Working knowledge of financial concepts such as calculation of interestamount, VAT, Service Tax etc. and knowledge of tax laws to the business.

KA10. Have transaction processing knowledge.KA11. Clear understanding about concepts relating to calculation of salary.KA12. Procedures to record the details of work hours of employees.KA13. The differentiation between payments and reimbursement concepts.KA14. Procedures for digitally updating employee details.KA15. IT skills and operating procedures of computers and other electronic devices.KA16. Preparation of statements/charts or any other report as is required/designed

by the organization.KA17. Use of computers and have working knowledge of MS Excel, MS Word etc.

Skills (S)

A. Core Skills/ Writing SkillsGeneric Skills The user/ individual on the job needs to know and understand how to:

SA1. Prepare reports and summary of the receipts for review.SA2. Prepare reports on status of other receipts accounts.SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills

The user/individual on the job needs to know and understand how to:SA4. Read and understand organizational and regulatory guidelinesSA5. Read and verify legitimacy of documents submitted by the concerned personSA6. Read and explain terms of receipts to the other party.

Oral Communication (Listening and Speaking skills)The user/individual on the job needs to know and understand how to:

SA1. Listen to the customers and be able to offer products that are pertinent totheir requirements.

SA2. Communicate clearly with the customer using language that he/sheunderstands.

SA3. Communicate and share knowledge with peers and supervisors.B. Professional Skills Decision Making

The user/individual on the job needs to know and understand how to:SB1. Differentiate between the critical documents and its relevance in accounting.SB2. Make clear, logical decisions regarding the upkeep of documents.


SB3. Plan the work/tasks at hand.SB4. Organize work & time in order to maximize productivity.

Customer CentricityNAProblem SolvingThe user/individual on the job needs to know and understand how to:


Analytical ThinkingNA

Critical Thinking

The user/individual on the job needs to know and understand how to:apply, analyze, and evaluate the information gathered from observation, experience,reasoning, or communication, as a guide to thought and action

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NOS Version Control:


Credits(NSQF) TBD Version number 1.0Sector BFSI Drafted on 04/07/2014

Sub-sector Finance Last reviewed on 26/11/2014Financial InclusionServices

25/11/2016Occupation Next review date

17

Preparation of salary adviceBSC / Q 1203---------------------------------------------------------------------------------------------------------------------------------------


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Preparation of salary advice

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BSC / N 1203 Preparation of salary advice

(Task)Description This OS unit is about Preparation of salary advice.Scope The task needs

Obtaining and Understanding the salary register Verifying the employee details Recording the earning/salary details Making adjustments regarding deductions Preparation of Net salary statement



Obtaining and To be competent, the user/individual on the job must be able to:PC1. Have access to/obtain salary register or by any other term referred or any

other document that contains the Employee details.

PC2. Seek and receive login-ID to access employee details when stored inelectronic mode.

PC3. Understand the contents and methods of recording data onto it

Understanding thesalary register

Verifying the To be competent, the user/individual on the job must be able to:

PC4. Check and verify individual data for each employee.

PC5. Verify whether employee name corresponds to employee code.

PC6. Verify the updated job role, designation appears alongside the employeedetails.

PC7. Co-relate the Date of Joining/leaving of the employee with the availabledocuments

employee details

Recording the To be competent, the user/individual on the job must be able to:

PC8. Understand the components of salary.

PC9. Record the fixed amounts as earned by the employee on monthly basis.

PC10. Record the variable amounts as earned by the employee on monthly basis.

earning/salary details

Making adjustments To be competent, the user/individual on the job must be able to:

PC11. Understand the concept of deductions.

PC12. Have access to obtain all documents in original form as required forcalculation of specific deduction.

PC13. Calculate the various deductions from salary such as HRA, TDS, ESI, PF etc. asapplicable to each employee.

PC14. Record the amount of deductions against the earning details of employee.

regarding deductions

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Preparation of salary advice

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PC15. Refer the company policy regarding any other form of deductions (statutoryor otherwise).

Preparation of Net To be competent, the user/individual on the job must be able to:

PC16. Have access to the salary statement format as designed in the organization.

PC17. Seek and receive any log-in ID required to record data in electronic mode.

PC18. Understand the contents of such statement.

PC19. Collect and compile data as required to prepare the statement.

PC20. Fill-in the net salary statement.

PC21. Prepare salary advice detailing the net salary payable to each employee.

PC22. Present the salary advice for approval from Senior/Manager.

salary statement





loan/advances to employees


B. Technical The user/individual on the job needs to know and understand:KB1. Thorough knowledge of Accounting Principles.KB2. Basic accounting concepts and techniques for recording transactions.KB3. Working knowledge regarding due dates for payments to the Government and



KB5. Have transaction processing knowledge.KB6. Clear understanding about concepts relating to calculation of salary.KB7. Procedures to record the details of work hours of employees.KB8. The differentiation between payments and reimbursement concepts.KB9. Procedures for digitally updating employee details.KB10. IT skills and operating procedures of computers and other electronic devices.KB11. Preparation of statements/charts or any other report as is required/designed

by the organization.KB12. Use of computers and have working knowledge of MS Excel, MS Word etc

Knowledge

Skills (S)

A. Core Skills/ Writing Skills

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Generic Skills

The user/ individual on the job needs to know and understand how to:SA1. Prepare reports and summary of the collections for review.SA2. Prepare reports on status of overdue customers’ accounts.SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills

The user/individual on the job needs to know and understand how to:SA4. Read and understand organizational and regulatory guidelines.SA5. Read and verify legitimacy of documents submitted by customers.SA6. Read and explain terms of collections to customers




SA9. Communicate and share knowledge with peers and supervisors.




SB3. Plan the work/tasks at hand.SB4. Organize work & time in order to maximize productivity.SB5. Liaison with customers.


SB6. Address problems arising either due to a technical issue, customer grievanceor administration related issues and escalate those issues beyond one’s role


SB8. Consistently obtain feedback and improve their performanceSB9. Exercise judgment in unforeseen situations which preserve company values

and are in line with organizational guidelines

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NOS Version Control



Sub-sector Financial Last reviewed on 26/11/2014Financial InclusionServices


23

BSC / Q 1204 Preparation of statutory advice----------------------------------------------------------------------------------------------------------------------


----------------------------------------------------------------------------------------------------------------------------- ----------Overview

Preparation of statutory advice

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Preparation of statutory adviceBSC / N 1204

(Task)Description This OS unit is about Preparation of statutory adviceScope The task involves

Understanding statutory deductions as applicable to the organization Preparation of advice statement relating to Income Tax Preparation of advice statement relating to Professional Tax Deduction Preparation of advice statement relating to Provident Fund (PF) Deduction. Preparing statement of advice relating to Employee State Insurance (ESI)

Deduction



Understanding To be competent, the user/individual on the job must be able to:PC1. Have thorough understanding of the statutory deductions as carried out in

the organization.

PC2. Have updated information on all the changes in applicable laws.

PC3. Have knowledge on the statutory due dates for submitting various paymentsinto the government account.

PC4. Prepare statutory advice statements detailing the type and amount ofstatutory deductions to be made during the month for each employee.

PC5. Seek and receive login ID to access such data when stored in electronicmode.

PC6. Update and maintain such data in orderly manner for easy retrieval at afuture date for audit/reference purposes

statutory deductionsas applicable to theorganization

Preparation of advice To be competent, the user/individual on the job must be able to:

PC7. Have access to/obtain pre-designed statement advice relating to Income Taxdeductions.

PC8. Prepare such statement where no such pre-designed statement exists.

PC9. Seek and receive login ID to fill and update data into such statement whenstored in electronic form.

PC10. Read and understand thoroughly the contents of such statement.


PC12. Fill-in data such as gross salary, net salary, and Income Tax deduction atsource (TDS) for each employee.

PC13. Prepare summary of such statement highlighting the total amount of TDSdeduction made during the month.

statement relating toIncome Tax

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Preparation of statutory advice

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PC14. Make a note into such statement, details regarding the duedate for depositing such TDS amount to the Government account.

PC15. Present such advice statement to Senior/Manager for approval.


PC16. Have access to/obtain pre-designed statement advice relating toProfessional Tax deductions.





PC21. Fill-in data such as gross salary and Professional Tax deducted for eachemployee (where applicable).

PC22. Prepare summary of such statement highlighting the total amount ofProfessional Tax deduction made during the month.

PC23. Make a note into such statement, details regarding the due date fordepositing such Professional Tax amount to the Government account.


statement relating toProfessional TaxDeduction


PC25. Have access to/obtain pre-designed statement advice relating to ProvidentFund (PF) deductions.


PC27. Have thorough understanding of employee deduction and employercontribution to Provident Fund.




PC31. Fill-in data such as employee deduction and employer contribution detailstowards each employee.

PC32. Prepare summary of such statement highlighting the total amount ofProvident Fund deduction and contribution made during the month.

PC33. Make a note into such statement, details regarding the due date fordepositing such Provident Fund amount to the Government account.

statement relating toProvident Fund (PF)Deduction.

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Preparing statement To be competent, the user/individual on the job must be able to:

PC35. Have access to/obtain pre-designed statement advice relating to EmployeeState Insurance (ESI) deductions.


PC37. Have thorough understanding of employee deduction and employercontribution to ESI fund.




PC41. Fill-in data such as employee deduction and employer contribution detailstowards each employee.

PC42. Prepare summary of such statement highlighting the total amount of ESIdeduction and contribution made during the month.

PC43. Make a note into such statement, details regarding the due date fordepositing such ESI fund amount to the Government account.


of advice relating toEmployee StateInsurance (ESI)Deduction










KB5. Have transaction processing knowledge.KB6. Clear understanding about concepts relating to calculation of salary.KB7. Procedures to record the details of work hours of employees.KB8. The differentiation between payments and reimbursement concepts.KB9. Procedures for digitally updating employee details.

Knowledge

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BSC / N 1204 Preparation of statutory advice

KB10. IT skills and operating procedures of computers and other electronicby the organization.

KB11. Use of computers and have working knowledge of MS Excel, MS Word etc.

Skills (S)


SA1. Prepare reports and summary of the collections for review.SA2. Prepare reports on status of overdue customers’ accounts.SA3. Communicate and share knowledge with peers and supervisors

Reading Skills

The user/individual on the job needs to know and understand how to:SA4. Read and understand organizational and regulatory guidelinesSA5. Read and verify legitimacy of documents submitted by customersSA6. Read and explain terms of collections to customers












SB7. Consistently obtain feedback and improve their performanceSB8. Exercise judgment in unforeseen situations which preserve company values


BSC / N 1204 Preparation of statutory advice

NOS Version Control



Sub-sector Finance Last reviewed on 26/11/2014Financial InclusionServices


30

BSC / Q 1205 Preparation of salary journal---------------------------------------------------------------------------------------------------------- ----------


----------------------------------------------------------------------------------------------------------------------------- ----------Overview

Preparation of salary journal

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BSC / N 1205 Preparation of salary journal

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Unit Code BSC / N 1205Unit Title Preparation of salary journal(Task)Description This OS unit is about Preparation of salary journal.Scope The task involves

Obtaining salary journal Preparation of summary details of earnings of employees Preparation of summary details of deductions from employees’ salaries Preparation of Net Salary Payable statement



Obtaining salary To be competent, the user/individual on the job must be able to:PC1. Have access to/obtain salary journal of the current accounting period.

PC2. Seek and receive login ID to access and update data when stored inelectronic mode.

PC3. Read and understand thoroughly the contents of the salary journal.

PC4. Collect and compile data as required to update the salary journal.

PC5. Have access to receive any other document required for performance of thejob role.

journal

Preparation of To be competent, the user/individual on the job must be able to:

PC6. Have access to approved salary advice for the month/period.

PC7. Fill-in the total of basic salary component of all employees put together forthe month/period.

PC8. Fill-in the total of allowance component of all employees put together forthe month/period.

PC9. Fill-in the total of incentive component of all employees put together for themonth/period.

PC10. Fill-in the total of commission component of all employees put together forthe month/period.

PC11. Fill-in the total of overtime payment (if any) of all employees put togetherfor the month/period.

PC12. Fill-in the total of any other earning component of all employees puttogether for the month/period.

PC13. Calculate and highlight the total amount of gross salaries of employees forthe month/period.

PC14. Prepare and present any other data as is required.

summary details ofearnings ofemployees

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BSC / N 1205 Preparation of salary journal

Preparation of To be competent, the user/individual on the job must be able to:

PC15. Have access to approved salary advice for the month/period.

PC16. Fill-in the total of Employees’ contribution to Provident Fund component ofall employees put together for the month/period.

PC17. Fill-in the total of Employees’ contribution to Employee State Insurance (ESI)component of all employees put together for the month/period.

PC18. Fill-in the total of Professional Tax (PT) component of all employees puttogether for the month/period.

PC19. Fill-in the total of Income Tax Deducted at Source (TDS) component of allemployees put together for the month/period.

PC20. Fill-in the total of Leave without pay (if any) component of all employeesput together for the month/period.

PC21. Fill-in the total of any advance /loan recovered from employees’ componentof all employees put together for the month/period.

PC22. Fill-in the total of any miscellaneous deduction component of all employeesput together for the month/period.

PC23. Calculate and highlight the total amount of deductions to be made fromgross salaries of employees for the month/period.

summary details ofdeductions to bemade fromemployees’ salaries

Preparation of Net To be competent, the user/individual on the job must be able to:

PC24. Have access to/obtain the gross salary statement payable to all employees.

PC25. Have access to/obtain the approved and verified deduction details of theemployees.

PC26. Calculate and highlight the net salaries payable to employees for themonth/period.

PC27. Prepare and present the above details for approval to Senior/Manager.

Salary Payablestatement.







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Preparation of salary journalBSC / N 1205

B. Technical Knowledge

The user/individual on the job needs to know and understand:KB1. Thorough knowledge of Accounting Principles.KB2. Basic accounting concepts and techniques for recording transactions.KB3. Working knowledge regarding due dates for payments to the Government and





Skills (S)

A. Core Skills/Generic Skills

Writing SkillsThe user/ individual on the job needs to know and understand how to:

SA1. Prepare reports and summary of the collections for review.SA2. Prepare reports on status of overdue customers’ accounts.SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills








Plan and OrganizeThe user/individual on the job needs to know and understandhow to:SB3. Plan the work/tasks at hand.SB4. Organize work & time in order to maximize productivity.SB5. Liaison with customers.


SB6. Address problems arising either due to a technical issue, customer grievanceor administration related issues and escalate those issues beyond one’s role

Preparation of salary journalBSC / N 1205Analytical Thinking

NA

Critical Thinking

The user/individual on the job needs to know and understand how to:SB7. Consistently obtain feedback and improve their performanceSB8. Exercise judgment in unforeseen situations which preserve company values



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BSC / Q 1206 Performing the Accounting Entry---------------------------------------------------------------------------------------------------------------


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Performing the Accounting Entry

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BSC / N 1206 Performing the Accounting Entry

(Task)Description This OS unit is about Performing the Accounting Entry.Scope The task involves

Selecting voucher type Updating voucher with approved payment details Knowledge of accounting software used by the company Account updation To pass accounting entry in the books of accounts



Selecting voucher To be competent, the user/individual on the job must be able to:PC1. To have thorough understanding of the voucher types.

PC2. Select the “payment” voucher type for respective transaction.

type

Updating voucher To be competent, the user/individual on the job must be able to:

PC3. Obtain authorized and signed net salary payable voucher.

PC4. Obtain the signed and approved net salary payable statement.

PC5. Check for the supplementing evidential papers/transactional documents tobe in place.

with approvedpayment details

Knowledge of To be competent, the user/individual on the job must be able to:

PC6. Understand the accounting software used by the company.

PC7. Seek and receive any log-in ID required to operate the software.

PC8. To make use of already existing log-in ID (if required so).

PC9. Understand the account types and codes (if used in the software).

PC10. To arrive at the accounting entry page.

accounting softwareused by the company

Account updation To be competent, the user/individual on the job must be able to:

PC11. Check and verify whether the account type and code already exists for thesupplier.

PC12. Ability to create such account (in case of new supplier) if authorised.

PC13. To be able to draft request to the central software division and/or any otherdepartment for creation of such supplier account.

PC14. Receive new supplier account and code from such division/department.

PC15. To update/check for automatic updation regarding such new account.

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Performing the Accounting Entry

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To pass accounting To be competent, the user/individual on the job must be able to:

PC16. Have thorough understanding of the double entry system of accounting.

PC17. Give effect to various components of salary account such as Basic salaryaccount (a/c), HRA a/c, Allowances a/c etc.

PC18. Give effect to various deduction components from salary account such asEPF a/c, ESI a/c, PT Payable a/c, Loan/advances recovered a/c etc.

PC19. Give effect to Net Salary payable to employee’s a/c.

PC20. Give effect to Employer’s contribution to PF Expense a/c and Payable a/c.

PC21. Give effect to Employer’s contribution to ESI Expense a/c and Payable a/c.

PC22. Give effect to tax account code such as TDS payable a/c.

entry in the books ofaccounts












Knowledge

Skills (S)



39


Reading Skills


Oral Communication (Listening and Speaking skills)

The user/individual on the job needs to know and understand how to:SA7. Listen to the customers and be able to offer products that are pertinent to

their requirements.SA8. Communicate clearly with the customer using language that he/she

understands.SA9. Communicate and share knowledge with peers and supervisors.





Customer Centricity

NA

Problem Solving

The user/individual on the job needs to know and understand how to:SB6. Address problems arising either due to a technical issue, customer grievance

or administration related issues and escalate those issues beyond one’s role.

Analytical Thinking

NA

Critical Thinking

The user/individual on the job needs to know and understand how to:SB8. Consistently obtain feedback and improve their performance.SB9. Exercise judgment in unforeseen situations which preserve company values


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Filing and Record keepingBSC / Q 1207

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----------------------------------------------------------------------------------------------------------------------------------- ----Overview

Filing and Record keeping

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Filing and Record keepingBSC / Q 1207

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Unit Code BSC / N 1207Unit Title Filing and Record keeping(Task)Description This OS unit is about Filing and Record keeping.Scope The task involves

Study and understand the relevance of documents Filing the document for future reference/audit purposes Maintaining the documents as per the accounting period To maintain employee details To prepare statements



Study and To be competent, the user/individual on the job must be able to:PC1. Understand the relevance of the documents.

PC2. Prioritize according to the importance of the documents and maintain thesame order.

PC3. File and maintain the employees’ details.

PC4. File the transactional documents along with the salary details.

PC5. To attach copy of any other related document.

understand therelevance ofdocuments

Filing the document To be competent, the user/individual on the job must be able to:

PC6. File the documents in chronological order to enable seamless retrieval of thesame in case of any requirement in the future.

PC7. Produce such document as is needed at the time for clarifications.

PC8. Assist his superior/Manager with the documentation for furnishing proofdocuments in case of any dispute.

for futurereference/auditpurposes

Maintaining the To be competent, the user/individual on the job must be able to:

PC9. Segregate the data as required in the current financial year.

PC10. Prepare and present quarterly, half-yearly reports as per requirements. Toarrive at the accounting entry page.

documents as per theaccounting period

To maintain To be competent, the user/individual on the job must be able to:

PC11. Maintain employee details in the chronological order along with theirrespective codes.

PC12. Record any change in the performance role of the employee.

PC13. Record any change in the designation of the employee.

PC14. Classify present employee details and past employee details.

employee details

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BSC / Q 1207 Filing and Record keeping

To prepare statements To be competent, the user/individual on the job must be able to:

PC15. Prepare statements highlighting the salary payable and statutory paymentsfor the current period.

PC16. Prepare and present any report indicating the overtime payment toemployees’ in general.

PC17. Prepare and present any bonus payment report.

PC18. Prepare and present any other report as is required by the Senior/Manager.












Knowledge

Skills (S)



Reading Skills



Oral Communication (Listening and Speaking skills)NA





Customer Centricity

NAProblem Solving

The user/individual on the job needs to know and understand how to:SB6. Address problems arising either due to a technical issue, customer grievance

or administration related issues and escalate those issues beyond one’s role.

Analytical Thinking

NA

Critical Thinking

The user/individual on the job needs to know and understand how to:SB7. Consistently obtain feedback and improve their performance.SB8. Exercise judgment in unforeseen situations which preserve company values


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Qualifications Pack for Accounts Executive (Payroll)

CRITERIA FOR ASSESSMENT OF TRAINEES

Job Role - Accounts Executive (Payroll)

Qualification Pack - Q 1201

Sector Skill Council - Banking, Financial Services & Insurance (BFSI)

Guidelines for Assessment

1. Criteria for assessment for each Qualification Pack will be created by the Sector Skill Council. Each PerformanceCriteria (PC) will be assigned marks proportional to its importance in NOS. SSC will also lay down proportion ofmarks for Theory and Skills Practical for each PC2. The assessment for the theory part will be based on knowledge bank of questions created by the SSC3. Individual assessment agencies will create unique question papers for theory part for eachcandidate at each examination/training center (as per assessment criteria below)4. Individual assessment agencies will create unique evaluations for skill practical for everystudent at each examination/training center based on this criteria5. To pass the Qualification Pack, every trainee should score a minimum of 50% in every NOS.6. In case of successfully passing only certain number of NOS's, the trainee is eligible to take subsequentassessment on the balance NOS's to pass the Qualification Pack

Marks Allocation

National Occupation Standards Total Mark (200) Theory Skills Practical

Filing and record keeping 30 15 15

Performing the accounting entry 30 15 15

Preparation of Salary advice 30 15 15

Preparation of salary journal 30 15 15

Preparation of statutory advice 30 15 15

Understanding in detail the documentsrelating to the job role) 30 15 15

Understanding the various concepts to 20 10 10

Accounts Executive Payroll - National Skill Development ... · Qualifications Pack for Accounts...

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