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Transcript of ACCOUNTING OUTSOURCING PROS · PDF file ACCOUNTING OUTSOURCING PROS CLIENT DATA SUMMARY SHEET...

  • ACCOUNTING OUTSOURCING PROS CLIENT DATA SUMMARY SHEET

    Client #___________

    Company name:___________________________________________

    OVERVIEW In order to allow AOPROS to properly plan and develop your services contract, it is necessary to review and define the parameters below. These will also serve as the beginnings of the implementation phase of your contract with AOPROS. Exact figures are not necessary – estimates are acceptable. This information will provide us with information we need to better understand how we can help you. All information given to AOPROS is considered confidential.

    GENERAL INFORMATION 1. Type of Industry:  Industry:________________________________

    2. Current Operating System Environment (Check all that apply):

    Operating System:_____________________________

     Do you have an IT department? Yes___ No ___

     

    If no, who handles your IT? ______________________

     

    Do you have a central server? Yes___ No ___

     

    Do you have a router? Yes___ No___

     

    Do you have firewall in place? Yes___ No___

     

    What kind of internet connection do you have?

  • If you have a network, is it wireless, or hard wired? YES

    Preferred method for remote access :

    3) Accounting System / Version

    Books current through: Date:

    4) Main reason(s) you are seeking financial/accounting outsourcing (Check all that apply):

    Better controls

    Current system out-dated

    Don't wish to make a capital investment in hardware/software at this time

    Focus on your core business

    High growth - need support

    Reduce/eliminate accounting personnel

    Save Money

    Start-up company

    5) Which of the following applications are you presently considering outsourcing (Check all that apply):

    Accounts payable

    Accounts receivable/Billing (for specific industries)

    Bank reconciliation

    Collections and Credit Approval

    Financial Reporting

    Fixed Assets

    General ledger

  • Inventory

    Payroll

    Purchasing

    Regulatory Reporting and Filling

    Sales orders/invoicing

    All of the above

    Time & Billing

    Internal Controls

    Working Capital Management

    Cost Accounting

    ABC (Activity Base Costing)

    Operations Flow

    Fund Accounting

    Commission Tracking

    Management Budget Process

    Investment Analysis

    Profitability Analysis

    Financial Planning (Business Plans)

    6) Timeframe for implementation:

    Immediate (1 - 2 months)

    Planned (3 - 6 months)

    Under Consideration (more than 6 months)

  • 7) What is the budget?

    8) Who else are you considering?

    Number of Accounting Department employees:

    9) Currency other than U.S. Yes No

    9a) If yes, number of different currencies:

    PURCHASING:

    1 Number of Purchase Orders issued per month.

    2. On average, number of line items per Purchase Order

    3. Purchase Order Line Items require added descriptive text: Yes No

    4. If yes, on the average, how much text:

    INVENTORY

    1. Number of inventory items.

    2. Process or combine inventory into a value-added finished item:

    Yes

    No

    3. Additional inventory items per month.

    4. Frequency of cycle counts per month

    $

    Name

    N

    Pick FromDrop-down List

  • ACCOUNTS PAYABLE

    1. Number of active vendors

    2. Average Number invoices per month

    3. Average Number of Lines per invoice

    4. Additional vendors added per month

    5. Number of checks issued per month

    6. Frequency of check writing:

    7. Number of company credit cards?

    8. Who is coding the credit card statements?

    9. Average number of lines per credit card statement:

    Drop-From down List

    ACCOUNTS RECEIVABLE

    1. Number of Active Repeat Customers

    2. Number of invoices per month

    3. Average number of line items per invoice

    4. Issue quotes:

    Yes

    No

    5. Print shipping documents:

    Yes

    No

    6. Number of checks received monthly

    7. Number of returns/credit memos issued per month

    8. Cash receipts: # of check received in a month:

    9. Will IC be coding the cash receipts? Yes No

  • COLLECTIONS AND CREDIT APPROVAL

    1 A/R Turnover

    2. Current collection procedure (Check all that apply):

    GENERAL LEDGER

    1 Number Chart of Accounts

    2. Number of monthly Journal Entries

    3. Reports you currently generate (Check all that apply):

    Pick From List

    Financial Statements: Balance Sheet, Income statement, and Cash Flow

    Consolidated Financial Statements

    Comparative Financial Statements

    Budgets

    Executive Summary

    Other:

    BANK RECONCILIATION

    1. Number of accounts:

    Checking

    Savings

    Merchant Accounts

    Money Market, CD, other

    2. Copies of bank statements?

    PAYROLL

    1. Which service provider do you currently use for payroll:

    2. Number of employees at this location

    3. Number of out-of-state employees

  • 4. Paycheck frequency:

    Weekly

    Bi-Weekly

    Bi-Monthly

    Monthly

    Other:

    5. Method used to track hourly employee time cards:

    Manually

    Electronically

    Does not apply

    6. Do you currently have benefits?

    7. Who is your benefits provider?

    FIXED ASSETS

    1. Current number of fixed assets

    2. Additional assets added per month

    3. Assets retired/disposed per month

    4. Tangible tax return:

    Other Functions / Issues: Max:255 chars.

  • Company Information

    1. Accounting Staff positions and salaries: *Only include redundant positions (reduce or reassigned) and any planned new hiring in the next 3 months.

    Staff 2 Position Salary

    Staff 3 Position Salary

    Staff 4 Position Salary

    Staff 5 Position Salary

    Staff 6 Position Salary

    Staff 7 Position Salary

    Manager 1 Position Salary

    Manager 2 Position Salary

    Manager 3 Position Salary

    2. Total Monthly Company Payroll

    3. Total Est. Annual Cash Receipts/Sales (Run-rate)

    Number of Corporate Entities Maintained by Client

    Please go to top of page and hit "submit by email"

    Thank you for your participation

    $

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    Company name:

    OVERVIEW

    .

    Ç⇬

    GENERAL INFORMATION

    Type of Industry:

    Ç⇬

    Industry:

    Operating System:

    Ç⇬

    No

    Ç⇬

    If no, who handles your IT?

    Ç⇬

    No

    Ç⇬

    No

    Ç⇬

    No

    Ç⇬

    What kind of internet connection do you have?

    12)

    If you have a network, is it wireless, or hard wired?

    Preferred method for remote access :

    3) Accounting System / Version

    Books current through:

    4) Main reason(s) you are seeking financial/accounting outsourcing (Check all that apply):

    Ç⇬

    Better controls

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Current system out-dated

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Don't wish to make a capital investment in hardware/software at this time

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Focus on your core business

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ - need support

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Reduce/eliminate accounting personnel

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Save Money

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬ Start-up company

    Ç⇬

    5) Which of the following applications are you presently considering outsourcing

    (Check all that apply):

    Accounts payable

    Ç⇬

    Accounts receivable/Billing (for specific industries)

    Ç⇬

    Ç⇬ Ç⇬ Ç⇬ Ç⇬ Ç⇬Çâ