Account Payable Procedure
description
Transcript of Account Payable Procedure
Account Payable Procedure
By: Nanik Sunarni“Watermelon”
Purchase Return System
A system that be used by company
to return the goods for supplier
• The goods that be received don’t match with specification in Purchase order letter
• Any goods breakage in shipping
• The goods that be received exceed date of shipping which be promised by supplier
Related Function
Purchasing Function
Warehouse Function
Shipping Function
Accounting Function
Debt-Recording ProcedureThere are 2 kinds of Debt-Recording
Method:
Account Payable Procedure
Voucher Payable Procedure
Debt Notes is Debt Card that be organized for every creditor in which show the notes about invoice number from
supplier, amount owed, total of payment, and debt balance
Not held debt card, but used archive voucher (evidence of cash out) that be saved in archive according alphabet/
due date
Account Payable Procedure
Invoice from supplier
Purchasing Jounal
Receipt from supplier
Cash disbursem
ents journal
Debt Card
Recording of transaction that appear debt
Recording of debt payment transaction
Voucher Payable Procedure
There are 2 kinds of Debt recording procedure with voucher payable procedure
One Time Voucher Procedure
• Every invoice from supplier be made 1 set voucher
• One-time voucher procedure with cash basis and accrual basis
Built-up Voucher procedure
• 1 set of voucher can be used to accomodate more than 1 invoice from supplier
One-time voucher procedure with cash basis
InvoiceT
Make a cash out
proof
Cash Disbursement
Journal N
Cash out proof
A
3
12
12
33Invoice
Invoice saved temporary for waiting due date
Due Date
Delivered tp creditor with
the check
Invoice One-time voucher procedure with accrual basis
Make a cash out
proof
A
Cash out proof
Cash out proof
1Regsiter of cash out
proof
1
Fill the Check
Register of Check
Check
AN
1 2 3 3SOP
Invoice
12 3
Cash out proof
Invoice
12
3
Sent to supplier
Invoice from supplier Built-up Voucher ProcedureInvoice from
supplier
Record invoice into cash out
proof
Cash out proof
A
Cash out proof
Register of cash out
proof
1 2 3
1 2 3
Aechival evidence unpaid cash out a record debt held
on the basis of timeEvidence taken cash out of the archives at the time of the
payment will be made
Sent to Kasa Dept when cash out proof of due date
Purchase DistributionDebit summarization that arise from the
purchase and payment for the
preparation of reports and records in the
journal
Inventory
Cost
There are 5 purchase distribution methods
Spread sheet method
Columnar Account method
Single Account Method
Unit Ticket Method
Distribution method with computer
Spread sheet methodDebit distribution in purchase transaction
can be done with use:
1• Cash Disbursements journal
2• Purchase Journal
3• Voucher Register
Invoice from supplier
A
Invoice from supplier
Cash Disbursements
journal coloumnar
Ledger Financial Report
When the invoice due date
Cash disbursements journal coloumnar is distribution tool
Invoice from
supplier
Purchase Journal
Ledger Financial Report
Purchase distribution done by
accrual basis
Proof of cash out
Register cash out proof
Make Recapitulation
of register cash out proof
Recapitulation of register
cash outSubsidiary Ledger
Financial report
Columnar Account method
Source of information in posting into
columnar account is register cash out proof
Cash Out proof
Register cash out
proof
Columnar account
Financial Report
Single Account MethodInvoice
Sortasi the
Invoice
Pre-list tape
Single Account
Add posting in a single account
Recapitulation of posting in single
account
Invoice were sorted acccording the classification
of single account
Financial Report
Compared to verify the accuracy of posting into
single account
Ledger
Unit Ticket MethodCash out proof
Make a unit ticket from cash out
proof
Single Ticket
Make recapitulation
of single ticket
Recapitulation of single ticket
Ledger
N
Single Ticket
Make recapitulation
of single ticket
Recapitulation of single ticket
Cash out proof
According the number of bill
Posting
in the End of month, single ticket taken
from archives
Summary strip has function as report
Distribution method with computer
Give transaction code
Sortasi process by computer program
Thank you