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AccessPlan LMS:

is a powerful, easy to use web based solution that helps manage the organising, delivering, recording and tracking all the learning and development activities that occur throughout your organisation.

AccessPlan LMS:

has the functionality to help streamline your training programmes and processes from skills based classroom training, whether delivered internally or externally by third parties, through to e-learning, on the job training and mentoring.

AccessPlan LMS:

has been developed to provide high-value information about your workforce in an easy and efficient way.

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AccessPlan LMS has the tools to manage:

• All aspect of employee or client training and development

• Training programmes including classroom based training & e-learning

• License and certification requirements• Skills and competencies• Compliance issues.• Succession planning• Testing• Reporting, evaluation and tracking• Financial tracking and forecasting

The purchase of new business software isa major decision frequently involving manyelements of your organisation. Implementation ofnew software systems will always cause somedisruption before the benefits begin to ‘kick-in’.Benefits are often confused with the software’sfeatures but organisations should consider the truebenefit against the cost of implementation andpurchasing / licensing.

Accessplan LMS delivers many benefits including:

Reduced training administration costs.

Improved administrator productivity.

Identify skills and competencies gaps.

Improved regulatory compliance needs.

Increased retention …

making learning more efficient.

Measure the effectiveness of training.

Rapid return on investment.

Benefits

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At AccessPlanit we’re more than an automated trainingsolutions provider. We’re also your partner.

As your partner, we’re committed to providing solutionsthat help you succeed. By remaining abreast of the latestlearning and development issues we can offer timelyadvice, cutting-edge technology, and automated toolsthat facilitate decision making; and we offer all of this ata price that’s right for every budget.

Together we’ll help your organisation gain the competitiveedge it needs to succeed in today’s global marketplace.Here’s how you benefit from our expertise:

Data ManagementAt the heart of your training system is the learner record.Accessplan LMS centralises all candidate, trainer andsupplier records within one easy to use window, so it'squick to locate, update and view key information.Accessplan LMS has a unique permission set that allowsline managers and training administrators to accesslearner records. The system also allows you to createorganisation hierarchies.

Within Accessplan LMS the learner record provides youwith quick access to key information, including personalinformation, qualifications / competencies/ skills, courseattendance and upcoming course dates, on the jobtraining, learner targets and expiring awards. AlthoughAccessplan LMS contains 100's of pieces of information itdoesn't force you to enter everything at once, so you canbuild up the information that matters to you over time.AccessPlanit have developed a number of tools thatallow data to be imported from existing applications orfiles. There is also potential for seamless integration withexisting applications including HR and payroll systems.

Adminstration

Accessplan LMS enables course administration tasks to becompleted in a fraction of the time it takes to performthem manually. The system’s principle of ‘enter once,use many times’ means a learners name is only enteredonce but can be used to quickly produce personalisedjoining instructions , pre-course questionnaires, coursedate registers, evaluation forms, certification follow-upletters and much more. These processes can be fullyautomated, saving considerable time and effort anddocuments can be sent via email where appropriate.

Course Date ManagementThe system allows you to create a course schedule formonths or years ahead. Accessplan LMS allows you toeasily add dates, change a course ‘run’ status, modify orcancel a course date. If a class is modified or cancelledautomatic email notifications are sent notifying studentsof the change.

Key resources such as rooms, equipment and tutors canbe allocated and assigned to the relevant course. Youcan also define costs for each resource which are used togenerate profitability metrics.

The maximum number of students can be defined to eachclass and waiting lists are automatically generated forcourses that are over subscribed. Likewise a minimumclass size can be set with automatic email notificationswarning of under subscribed course dates.

A graphical training planner provides a snapshot overviewof the training that is scheduled and will let you see whichare over-subscribed or in contrast short on numbers.

Course date checklists can be produced that allow you tokeep track of the important tasks for each course.

Booking ManagementLearners can access a searchable course database andmake booking requests online 24 hours a day 7 days aweek. Likewise, line managers are able to access thesystem to make group bookings or authorise employeerequests. Accessplan LMS will check that candidates meetthe pre-requisites for a particular course and will alsofacilitate waiting list management and requests forinformation, evaluation forms, certification, follow-upletters and much more. These processes can be fullyautomated, saving considerable time and effort.Documents can also be sent via email where appropriate.

Learning Managementmade simple

44Learning Managementmade simple

E-Learning

Any SCORM compliant e-learning course can be launchedfrom Accessplan LMS, whether bespoke or out of the box.Learners can access e-learning straight from the selfservice learner portal. Accessplan LMS is compatible withthe following e-learning formats - Scorm 2004, Scorm 1.2,Class Server IMS+

Resourse ManagementThe resource management module allows the creation ofan inventory of resources including equipment such aslaptops and projectors, venues, trainers and supplies.Resources can then be allocated to individual coursedates. Accessplan LMS has an inbuilt conflict resolutionmechanism that detects conflicts of venue, trainer,equipment and raises alerts and warning emailsaccordingly.

Accessplan LMS not only tracks the availability of aresource but calculates the cost of all resources needede.g. trainer, room, hire of projector, catering, etc. Fromthese costs the system auto-generates the minimumnumber of candidates required to ‘break even’.Notifications can also be auto generated to warn you ofany upcoming course dates that are running at a loss.

ReportingAccessplan LMS features a comprehensive reporting toolthat allows all aspects of your organisation learning anddevelopment activities to be reported on. Standard andpredefined reports can be modified and new reportscreated using the powerful report designer. AccessplanLMS allows reports to be generated in a statistical orgraphical format.

Standard reports cover almost every aspect of theTraining Function from skills gaps analysis to financialevaluation and planning.

Auto Notification and CommunicationAccessplan LMS proactively works behind the scenes tokeep you fully updated on important events. AccessplanLMS will automatically generate emails to warn you ofevent such as course bookings, upcoming course dates,expiring awards, undersubscribed course dates,candidates falling behind, resource planning reminders,etc.

A messaging facility allows you to send newsand information to select individuals, job roles, companiesor company groups. An optional email tool allows you tosend a bulk email ‘mail-shot’ to allorganisations/individuals listed from within the system.

Feedback and EvaluationAccessplan LMS allows learners to provide pre and postcourse training feedback online. Each submittedevaluation is permanently stored within Accessplan LMSand can be accessed or reported on. Reports can begenerated based on submissions linked to specificcourses, training providers, trainers and venues.

A form building tool allows you to design and assign youown evaluation forms.

PlanningAccessplan LMS allows you to plan all aspect of yourorganisations learning and development including courseschedules, trainers, resources and equipment. Forecastson future training budget requirements can be producedusing the user development plan tool.Succession planning tools enable you to identify potentialsuccessors, monitor the talent in your pipeline and trackavailable candidates.

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Training needs analysis & competency profiling

Accessplan LMS enables you to see clearly where andwhen training is required. If you learners have regulartraining requirements or require refresher training,Accessplan LMS will automatically notify you and sendreminder emails to you learners and line managers whena refresher course is due.

Mapping individual learner’s attributes to your skills andcompetency frameworks gives you, your training team,staff and line managers the ability to identify whattraining is required. You can then schedule and bookcourses within Accessplan LMS or let your learner’s bookdirect using the self service learner portal.

Assessment

Demonstrating the competence and compliance of yourstaff to perform their roles and duties has never beenmore straightforward. Accessplan LMS includes a range ofassessment methods, all of which are configurable to askthe appropriate questions that your organisation requires.

Multiple-Choice AssessmentsOnline multiple choice quizzes are automatically .assessed .nd can have any number of correct/incorrect .answer choices.

Short Answer AssessmentsIn some cases you may require a more comprehensive .answer. Short answer allows the student to submit free .text to answer question(s). This has to be marked .by a tutor.

Self Service Learner Portal

Accessplan LMS self service learner portal empowers yourlearners to manage their own learning and developmentby giving them access to their own personal learneraccount. Each learner account provides access topersonal learning history and course enrolments, skills,qualifications and competencies, e-learning content, classroom based training, course booking facility.

Financial managementAccessplan LMS allows you to keep track of yourorganisations training budget. Budget and grantmanagement allocations can be made to courses,departments, branches or companies. Financial reportingtools allow you to get a snap shot of how much has beenspent, where, by whom and on what. Accessplan LMSalso enables you to produce financial forecasts for futurelearning and development activities.

Learning Managementmade simple

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Technology Platform

Accessplan LMS is a web based application allowing youor your team to access the system from any location24/7. The system is built on Microsoft’s .NET technologyand is hosted on a Windows Server with a SQL Serverdatabase.

Being a web based application brings

a number of benefits including:

• Allowing your or your team to access the system fromany location 24/7

• Instant / real time remote working

• Rapid deployment. Accessplan LMS can be implementedin days (not weeks)

Hosted Solution

Accessplan LMS is a hosted solution; this brings with it anumber of technical and operation benefits including:

Being a web based application brings

a number of benefits including:

• Easier to Implement. Getting up and running is quick,

easy and painless - there is no on-siteimplementation required.

• Reduced IT administration and no installation.All support and updates are handled by AccessPlanit .

• Most up to date version of AccessPlanit solutionsavailable at all times

• Little or no downtime for updates and maintenance

Our hosted service adheres to the highest levels ofsecurity and reliability:

• Over 99.9% uptime

• Our web servers are located within a very secure datacentre that is monitored24/7 by internet specialists.150+ video cameras are permanently recording andmonitored.

• Advanced Firewalls / IP Filters sit between the internetand our servers preventing unauthorised access

• 256 bit SSL to encrypt the data that is transmitted toand from the web server

• Data backed up multiple times daily

If you would prefer to host Accessplan LMS on you ownservers then we are happy to provide advice andassistance with installation.

Access

Accessplan LMS can be accessed securely from anylocation 24/7 using an internet connected PC or laptop.The system offers controlled access for all users includingadministrators, trainers, employees and customers andallows you to specify exactly which information you wantthem to see. For example:

• Trainers can log in to view their schedules, print acourse register or access training materials

• Employees can access learning history & enrolments,book courses, view progress

• Administrators can access appropriate areas of thesystem

• Managers can access information about their employeeslearning and development

• Organisation with multiple branches are catered for byproviding a branch access, regional access or headoffice access to the system

Technology

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Data Management

Centralised Training database

Add and amend learner records

Bulk training history updates and data import

Create custom fields

Data import from existing applications or files

Potential for seamless integration with existing applications

Document management – centralised system for all training materials

Synchronise training schedules with email applications e.g. MS Outlook

Powerful search facility using any field or combination of fields

Company groups / organisational structure

Supplier management

Administration

Auto generated course correspondence including joining instructions and reminders

Certification and register generation

Customisable online course evaluation and reporting

Course checklists / to do lists

Course Date Management

Create course templates

Create course schedules months or years in advance

Specify maximum and minimum registrations

Course sessions

Manage waiting lists

Provisional, confirmed, waiting list status

Course cost tracking

Course date viability reporting

Course date checklists

Booking Management

Simple online course booking available to learner or external clients

Automated booking

Real time course availability

Check that delegates meet pre-requisites

Bulk booking

Request further information, join waiting lists or make provisional bookings

Manager loop approval

Terms and conditions

Outlook synchronisation

E-Learning

Set up, manage and advertise e-learning modules.

Reporting on registrations, completion, passes / failures, results etc.

Compatible with the following formats: Scorm 2004, Scorm 1.2, Class Server IMS+

Employees and clients can access e-learning content 24/7

Resource Management

Trainer, venue, supplier and equipment management

Schedule courses, trainers, venues, resources

Assign resources to course dates

Conflict resolution

Group Calendar view of course, trainer, venue and resource schedules

Diary management for resources inc. Holidays, down time etc.

Map trainers to your course portfolio

Create trainer / venue kit list

Auto checks trainers and venue resources against course requirements

Track and manage costs of resources

Document management – centralised system for all training materials

Feedback and Evaluation

Custom form builder

Check box, radio button or free text responses

Pre, Post or trainer evaluations

Online completion

Report by course, trainer, venue or customer

Key Features

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Reporting

Real time reporting

Report wizard allows you to create and save your own reports

Drill down reporting and filtering

Graphical or statistical reporting available

Produce course, candidate, venue and trainer schedules

Course statistics

Financial reporting including revenue by course, expenditure, course date profit and loss

Course evaluation reporting

Demographic data

Planning

Notification of expiring awards, unallocated resources, resource clashed

Produce financial forecasts for future training requirements

Create training plans and targets

Succession planning

Auto Notification and Communication

Receive auto generated notifications via email

Administrator, candidate, manager notifications

Includes courses bookings, expiring awards, candidates falling behind schedule, cancelled or non attendance of training, course date reminders etc.

Messaging facility. Target individuals, user types, companies or group with news and messages

Bulk email tool

Skills & Competency Profiling

Organisational, departmental, project team and individual competency profiles.

Competency shortages by organisation, team and individual.

Training Needs Analysis and related budgetary requirements.

Organisational risk analysis against job roles.

Identify "Best fit" individuals for new permanent and project team roles.

Empower individuals to improve their skills sets.

Assessment & Testing

Customisable assessments

Check box, radio button or free text responses

Pre or post course assessment

Online completion

Self Service Learner Portal

Permit self registration

View up to date course availability and make course bookings

Access e-learning content

Review training history and schedules

Complete course evaluations

Manager approval loop

Finance

Financial reporting

Budget management

Communication

Messaging facility. Target individuals, user types, companies or group with news and messages

Bulk email tool

Powerful engine for personalised communication

Opt in / out management

Key Features

99Get Started

When investing in our software our client's expect toreceive outstanding support. AccessPlanit recognize thisand take the support role we play extremely seriously.AccessPlanit is committed to its clients based on a longterm relationship and operate on a philosophy of co-operation and mutual partnership through solidrelationships built through communication andunderstanding. We have a high level of client retentionand a successful approach to upgrading and maintainingour solutions.

IMPLEMENTATIONWe've made the process of selecting, planning,implementing and using the full range of Accessplan LMSmodules as easy as possible. From the beginning we willwork with you to make sure your needs and requirementsare understood and mapped into the system.

Accessplan LMS can be implemented in days (not weeksor months). The system will be customised so that thelook and feel of the system suits your needs includinglogo’s and corporate style and our technical team willwork with you to, where possible, to import data fromyour existing applications. It may also be possible toseamlessly integrate Accessplan LMS with these systems.

Training also forms an important part of theimplementation process.

TRAININGAccessplan LMS is very easy to use however we stronglyrecommend that clients invest in some initial trainingto maximise their return on investment.Our training methods and materials have been provenover 6 years. Courses are developed and conducted byour own team of training consultants and arecontinuously refined in light of feedback from clients.

We provide a tailored training package to suit yourindividual needs. This is usually provided on-site (typicallyone day) by our in-house trainer.An alternative to the onsite training is our remote trainingservice. Delivered over the internet remote training allowsyou to take your training in small useful chunks - this isespecially useful when you don't have the time to spend afull day or even half a day in a training session.

Remote training is easy to set up; we use WEBEX to allowyou to see our trainer's computer while you can use aspeaker phone/hands free phone to speak. At any timethe trainer can provide you with access to his/hercomputer so you can actually participate in all the handon exercises as if you were actually there. Remotetraining is a great way to train; the web sessions arehighly cost effective with savings both on travel andenvironmental costs.

SUPPORTAccessPlanit’s UK-based support strives to beapproachable and effective, handling queries quickly andefficiently. All operators are well qualified and undertakerigorous technical and product training.

Support is open every working day of the year from9.00am to 5.00pm, and as well as telephone and emailsupport we can, if you request it, provide remote accesssupport.

UPGRADESAs our software is enhanced amendments and upgradesto existing modules are made available to our clients freeof charge. These upgrades ensure that cutting edgesolutions are available to our existing clients and thatbenefits are maximised.

BESPOKE DEVELOPMENT AND CONSULTANCYGiven the inherent flexibility of Accessplan LMS, it isperfectly feasible for each organisation to implement aversion of Accessplan LMS that has been customised tomeet its exact business requirements. Many of our clientschose to take advantage of this facility.

Additionally, AccessPlanit would be happy to provideconsultancy services or develop and build any internetbased system from concept to implementation.

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Established in 2001, AccessPlanit is a privately ownedsoftware business with an exceptional reputation forproviding organisations with strategic ‘TrainingManagement Solutions’ that improve the operationaleffectiveness and strengthen the links between clients,departments or partners. We do this by understandingyour needs and requirements. Only once we haveunderstood your organisation, its critical issues, shortterm goals and longer term objectives do we recommenda solution.

Our clients range from the micro to the multinationalbusiness and include Lancashire County Council,Lancashire Workforce Development Partnership,Care Academy, VOISE, JHC, Hands on Skills Training,Space Training, Cumbria County Council,Knowsley Partnership.

At AccessPlanit, our overriding commitment is to workclosely with our customers 'deploying technology tosignificantly improve business information, efficiency andperformance'. In practice, this means developing 'cuttingedge' software products with a great emphasis on thequality of customer support services and training.

AccessPlanit is committed to the whole customerexperience and every member of the teamdemonstrates a real 'passion' for their products.It is this unrivalled level of service that has enabledus to maintain a client retention rate of over 95%,independently recognised as one of the highestin the software industry.

Unlike some of today's 'faceless' organisations,AccessPlanit provides a highly personal service,we take the time to listen to customers' needs andare able to offer tailored solutions that improvebusiness efficiency.

The successful implementation of a new solutiondepends upon selecting the right software and systems.Equally important is the selection of the right supplierwho can really understand your requirements andestablish an effective working relationship.

With offices in the UK for sales, product support anddevelopment, AccessPlanit is committed to providingcost effective Training Management Solutions withunrivalled personal support.

For more information please contact us at:

AccessPlanit12 Kings Arcade,

King Street

Lancaster

LA1 1LE

Tel 01524 389841 Fax 01524 389551

e-mail: enquiries@accessplanit.com

www.accessplanit.com