Access Getting Started Creating Tables Designing Tables Worksheet #8.
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Transcript of Access Getting Started Creating Tables Designing Tables Worksheet #8.
![Page 1: Access Getting Started Creating Tables Designing Tables Worksheet #8.](https://reader036.fdocuments.in/reader036/viewer/2022082612/56649f1c5503460f94c32b04/html5/thumbnails/1.jpg)
AccessGetting StartedCreating TablesDesigning Tables
Worksheet #8
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Database: A collection of information related to a general topic. A database can contain tables, forms, queries, or reports.
Table: A collection of information about a specific topic. There can be more than one table in a database. A table consists of records and fields.
Form: Provides an easy-to-use format that allows information to be quickly viewed, entered, and changed.
Query: Allows criteria to be specified that finds information of interest in the database.
Report: A professional-looking document that summarizes data from the database.
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Field: A specific category of information in a table.
Record: A collection of information about one person, place, or thing in a table.
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1) Purpose of the Database?
2) What Tables Are Needed?
3) What Fields Are Needed?
4) What Relationships Between Tables Are Required?
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Create a Blank Database Pages A6-A7
Using the Database Window. Open an Object (A8-A9)
Tables/Queries/Forms/Reports) Rename an Object Delete an Object
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Create a Table in Datasheet View Pages A12-A13 / B4-B5 Add records / field names / primary key
Change View of Table Datasheet View: This view displays all records
in a table and allows you to enter, edit, and review records.
Design View: This view displays the structure of a table and allows you to change settings to specify the type of information you want to enter.
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Rename a Field Click and change name.
Add or Delete a Field Add – Insert / Column Delete – Edit / Delete Column
Change Column Width Click and change or double-click the right
edge to fit the longest item
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Open a Table Database window / click on object
Move Through Records A10 / A11
Add or Delete a Record Pages A14 / A15 Add – button on bottom (> *) / Delete –
button top
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Select and Edit Data
Hide or Freeze a Field Select fields / right click / freeze or
hide
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Rearrange Fields in the Design View
Click and drag fields to new position
Add a Field Description
Properties in Database window
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Change a Data Type Text Memo Number Date/Time Currency AutoNumber Yes/No
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Select a Format Add Lookup (Textbox / Listbox /
Combobox) Change the Field Size
Select table in Design View / Edit properties
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Add a Default Value Select table in Design View / Edit properties
Data Entry Required Select table in Design View / Edit properties
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Add a Validation Rule <1000 (less than 1000) >M (finds the letter M and the text staring with the
letters A to L) <>0 (not equal to zero) Between 100 and 200 = Canada (exact match) Is Null (finds records that do not contain data in
the field) In (100, 101) - finds the numbers 100 and 101 Between 100 And 200 (finds the numbers from
100 to 200)
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Set the Primary Key Primary Key: A field that holds a unique
value for each record in a table (e.g. employee number). All tables should have a primary key.
Design View / Select field / Primary key
Define Relationships Between Tables Database window / relationships button Drag tables into window / select field used to
create relationships / create