ACCCA ADMIN 101 101/2014 Class/SM and OP - Enrol… · Participatory Governance. July 23, 2014 ......
Transcript of ACCCA ADMIN 101 101/2014 Class/SM and OP - Enrol… · Participatory Governance. July 23, 2014 ......
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ACCCA ADMIN 101
July 23, 2014
Sandra L. Mayo EdDPresident
Moreno Valley College
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So….Before we begin
�Who….is responsible for
Enrollment Management?
�Or maybe a better way to ask the
question… Who is responsible
for generating FTES?
July 23, 2014
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Construction of a schedule of course offerings that is consistent with …
July 23, 2014
Enrollment Management at
Moreno Valley College
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Construction of a schedule of course offerings that is consistent with the …
The Guiding Principals in the Report to the Chancellor from the Enrollment Management Task Force (May 2010)
July 23, 2014
Enrollment Management at
Moreno Valley College
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Construction of a schedule of course offerings that is consistent with the guiding principals in the Report to the Chancellor from the Enrollment Management Task Force and the MVC Comprehensive Master Plan while achieving FTES targets with some efficiency.
July 23, 2014
Enrollment Management atMoreno Valley College
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July 23, 2014
And, as we know, the Devil is in
the Details
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Transfer
•
Workforce Development
•
Basic Skills
•
Stewardship of Resources
July 23, 2014
Our Core Mission
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STUDENT EQUITY:WHAT IS THE COMMITMENT TO
UNDERREPRESENTED AND UNDERSERVED STUDENTS?
� RECRUITMENT
� RETENTION
� SUCCESS
July 23, 2014
Indicators of Success
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PROGRAM QUALITY:WHAT ARE THE INDICATORS?
� STUDENT OUTCOMES
� STUDENT SATISFACTION
� REPUTATION
� FACULTY/STAFF ACHIEVEMENTS
July 23, 2014
Indicators of Success
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ORGANIZATIONAL EFFICIENCY:ARE STRUCTURES AND PROCESSES COST-BENEFICIAL?
� REDUNDANCY
� DUPLICATION
� IMPACT
� HIDDEN COSTS
July 23, 2014
Quantitative Processes
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Moreno Valley College is a fairly young college…
Processes are still in development
Comprehensive Master Plan – board has not yet approved
Strategic Planning/Goals need to be updated to be measureable and achievable
The Planning Calendar/Cycle is still in development
Task Forces: The Governance Handbook and Streamlining Program Review
Achieving FTES Targets is critical
July 23, 2014
Participatory Governance
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July 23, 2014
Reassigned Time…Contractual… Defined by
Accrediting Agencies
� Director Dental Hygiene/Assisting-.4 reassigned time(rt) (2)� Director of Physicians Assistant - .8 rt year round� Director EMS - .4 rt� Choir Director - .2 rt + stipend� Articulation - .4 rt counselor� Assessment - .2 rt� Puente - .6 rt = .4 Puente Counselor; .2 Puente English� Program Review - .1 rt� Faculty Development - .2 rt + stipend� Honors Coordinator - .2 rt + stipend� Student Activities – 1.0 rt + stipend� Coordinator Writing & Reading Centers - .3 rt + stipends (2)� Renaissance Scholars Program� Language Lab and CIS Lab coordination� Department Chairs, ACCJC, ….
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It’s all about vocabulary� FTES
� FTEF
� WSCH
� DSCH
� PA
� 525 - 15 hours/week *
17.5 weeks * 2 semesters
� 15 hours/week * 35
weeks
� goes back to the dark
ages when we were
attached to K-12
� TLM –� Standard Term Length
Multiplier—17.5
� Compressed
Calendars—range from
16.0 to 17.0
� Quarter System
Calendars—11.67
� Find your specific TLM
and other stuff� http://extranet.cccco.edu/Divisions/
FinanceFacilities/FiscalServicesUnit
/StudentAttendanceAccountingMan
ual.aspx#Attendance_Accounting_/
_FTES
July 23, 2014
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The Math�#��������� ����������/������
���= FTES
�#������ !�"#$�!�%&�'��(" = WSCH
� We use the WSCH with a TLM only when the course meets for the whole semester and is scheduled the same amount of time for each meeting
� http://extranet.cccco.edu/Portals/1/CFFP/Fiscal_Services/Attndc_Acctg/General/ContactHrComputationTbl_FINAL_09132011_7.pdf
Students Contact Hours TLM Hours in FTES FTES
30 3 17.5 525 3
30 4 17.5 525 4
30 5 17.5 525 5
30 3.3 16.5 525 3.11
30 3.3 16.3 525 3.07
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A Little More Math
� So, for courses that meet less than the full
term, but still scheduled the same amount of
time for each meeting we use DSCH
�#��������� ���������)��*����+�,-�
���= FTES
� #������ !�"#$�!�%!�'��(". (&/%"" = DSCH
�Holidays and absences must be considered
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Almost the Last Slide with Math
� Positive Attendance (PA) is used for anything that does not fit the other two. All none credit is Positive Attendance and any course that does not meet the same number of hours each time it meets or cannot be scheduled in a regular way.
�����*0����*0����������
���= FTES
� The faculty must take and record the actual hours of attendance for each student.
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Okay now the last slide with Math
� Alternative Attendance Accounting
� Alternative Attendance Accounting Procedure
� Non-Classroom based Instruction
� Independent Study, Work Experience
� Distance Education Courses
� Based on Units instead of Contact hours
� Includes WSCH based FTES Calculation for online lab hours, TBA hours (aka Hours by arrangement)
�#���������1,������
���= FTES
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July 23, 2014
Rule of Thumb
Just and easy way to estimate where you are
� 10 students in a 3 hour course = 1 FTES
� 20 students in a 3 hour course = 2 FTES
� 30 Students in a 3 hour course = 3 FTES
� 30 Students in a 4 hour course = 4 FTES
� 30 Students in a 5 hour course = 5 FTES
� 30 students in a 6 hour course = 6 FTES
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To Be Continued � Only in California do
we have this much
amusement and
entertainment around
generating
apportionment.
I can be reached
(951) 571-6160
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Omid Pourzanjani, Ed.D.
Vice President for Instruction and Student Learning
Golden West College
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Economy vs. Budget vs. Demand
0
20
40
60
80
100
120
140
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Economy
CC Budget
Student Demand
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Overview
Pre-Assess
Outreach AssessmentOrientationApply
Remediation
Graduation
Enroll
Coursework
Recruitment
to
Completion
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�How many FTESs do you have?
�How much is each FTES worth?
�What is the apportioned budget of your college?
�How much must go to instruction?
Income
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Common Data Points
Hours of Instruction / FTES (30*17.5) 525Average Class Size 35LHE to lecture units (Average) 1.00Student Contact Hours/semester/unit 18.00FTES/FTEF Efficiency Factor 1.200
Apportionment / Credit FTES 4,600FTES 10,000
Net Income 46,000,000
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Exercise #1
1. Calculate the resulting FTES from a Humanities class with 220 students, 3 hours / week, 18 weeks.
2. Calculate the resulting FTES from an English 100 class with 30 students, 3 hours / week, 18 weeks.
TIP:
# of students * # of hours/week * # of weeks/term
-------------------------------------------------------------
525
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July 25, 2012
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July 25, 2012
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50% Law
Net Income 46,000,000
Instructional Portion (50% Law) 50%
Budget Portion for Instruction 23,000,000Instructional Support Staff (10%) -2,300,000
Budget left for Faculty PT+FT 20,700,000
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Cost of FTES by FT Faculty
Budget left for Faculty PT+FT 20,700,000
LHE for FT Faculty 30
Avg. Cost of FT (Salary + Benefits) 107,000
Number of Full-time Faculty 120
FTEF allocated to release time (8%) 9.6
Teaching Full-time Faculty FTEF 110.4
FTES generated by FT Faculty 3970
Total Cost of FT Faculty 12,840,000
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Cost of FTES by PT Faculty
Budget left for Faculty PT+FT 20,700,000
Total Cost of FT Faculty 12,840,000
Dollars remaining after FT 7,860,000
Cost of PT + Benefits / LHE 1,450
Number of LHE for Part-Time Faculty 5,420
FTES from Part-Time Faculty 6,500
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Cost of Reaching FTES TargetsBudget left for Faculty PT+FT 20,700,000
LHE for FT 30Cost of FT Average + Benefits 107,000 Number of Full-time Faculty 120FTEF allocated to release time (8%) 9.6Teaching Full-time Faculty FTEF 110.4FTES generated by FT Faculty 3970Total Cost of FT Faculty 12,840,000
Dollars remaining after FT 7,860,000
Cost of PT + Benefits / LHE 1,450 Number of LHE for Part-Time Faculty 5420 FTES from Part-Time Faculty 6500
Total FTES 10,480
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The 75-25 “Suggestion”Budget left for Faculty PT+FT 20,700,000
LHE for FT 30Cost of FT Average + Benefits 107,000 Number of Full-time Faculty 120FTEF allocated to release time (8%) 9.6Teaching Full-time Faculty FTEF 110.4FTES generated by FT Faculty 3970Total Cost of FT Faculty 12,840,000
Dollars remaining after FT 7,860,000
Cost of PT + Benefits / LHE 1,450 Number of LHE for Part-Time Faculty 5420 FTES from Part-Time Faculty 6500 Approx. part-time faculty at full-load (10 LHE) 542Total FTES 10,480
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�How many programs/services do
you have?
�How do you define a
program, major, certificate, or
service?
Spending the Income
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�What is the TCO of each
program? (resources, people,
funding sources)
�How do you determine the TCO
for each program?
Total Cost of Ownership
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�How many programs can you
afford?
�What is the efficient pipeline for
each program?
�Program priority?
�A program/major/certificate vs. a
few courses in CTE or G.E.
Size of Portfolio
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July 25, 2012
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Resource Distribution
60%
30%
10%
Transfer
CTE
Remedial
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�What are the goals for each program or service?
�What are the success metrics for each program?
�Who are the partners?
�How current is the curriculum or practices?
�Are there other funding sources and offering methods?
Activities to Outcomes
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�Success rate of a student that places
2-3 levels below college level math
�Diagnostic tests and surgical
remediation
�Seats offered for each placement
group? Matching the demand?
Thinking outside of classes
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� Sending probation/disqual letters each semester?
� Sending out letters to first-semester and first-year completers congratulating them?
� Tracking and connecting with students that have finished 30 units with you?
� Searching through your records for students that are 2-3 courses from completion?
� Which is harder? Getting new students or keeping the ones you have?
� Tying your efforts with Student Success
Focusing on success
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Lifecycle
Pre-Assess
Outreach AssessmentOrientationApply
Remediation
Graduation
Enroll
Coursework
Recruitment
to
Completion
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�What about service
programs? Registration, Counseling,
Assessment…
�FTES for educational programs; what is
the measurement unit for services?!
�FTES versus Headcount? Both in
instructional areas as well as service
areas?
Program Types
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� When does your application period open?
� How many apps do you receive each term?
� How many enroll? (yield)
� How many students take the assessment test? How many of your staff and counselors tell the students to “just” go and take the assessment test?
� What is your placement strategy? Multiple measures? ERWC?
� Common Assessment Initiative vs. Common Core and their new assessment test!
Ties with Enrollment Services
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�Lifecycles of the students
�Strategically managing program/service portfolio
�Moving from activities to outcomes
�Focusing on transfer or employment
Take-Aways
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Q&A
Discussion
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Omid Pourzanjani, Ed.D.
Vice President for Instruction and Student Learning
Golden West College
Contact: [email protected]
(714) 895-8707
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� Your college FTES declined by 20% over the last several years due to budget cuts. Now, your college is struggling to meet the 2.75% growth plan set by your district (maximum funded growth by the state). Your college missed the previous year FTES goal by 2% (about 100 FTES), so it is critical that you met your new FTES goal.� What data do you need to consider to help you decide which courses to
offer? Why?� What other college or district specific information do you need to
consider?� Assume you need to grow the Fall schedule by 80 FTES vs prior year,
how would you distribute it?
� Note: See handouts for sample enrollment data.
Case Study