Academic Services Division Creating and updating programme and module information Academic Services...

Academic Services Division

Creating and updating programme and module information



Areas being covered:

• The approval process

• Key dates

• Using Saturn


The approval process

http://www.nottingham.ac.uk/quality-manual/taught-programmes/index.htm

New proposals:

Programmes

• Business case = advertising, recruitment (process under review)

• Programme specification = registration

Modules

• Module specification = advertising, enrolment

Changes: Programmes and modules

• some categories of changes may require Academic Board approval

• Some categories can be approved by Academic Services Division


Modules – one in one out

Expectation that new modules will either:

– replace an existing module – be an integral part of a new programme.

Where neither of the above circumstances exist, the School will need to make a case for the module to be approved citing the significant institutional interests served by the module.

Rationale - Curriculum congestion = reduction in student choice and greater staff workload


Module growthModule growth at UK campuses since 2003/04 = 16%Student number growth at UK campuses since 2003/04 = 3%

Change in Module Numbers

601 719931

729 605508 613 680 522

40054216

4534 4583 4666

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

2004-2005 2005-2006 2006-2007 2007-2008 2008-2009

Year

New Modules

Withdrawn Modules

Total


Key Dates for 2009/10http://www.nottingham.ac.uk/courses-office/course-processes/index-0910.htm

October 2009 Saturn open for editing 2010/11 Programme and Module Specifications

12 March 2010 Deadline for Programme and Module Spec changes for : draft publication, module pre-enrolment, timetabling processes.

7 April 2010 Publication of Draft Online Programme and Module Specs for 2010/11

30 April 2010 Deadline for new programme spec submissions for 2010/11 and business cases for 2011/12

20 August 2010 Approval deadline for all 2010/11 programme specs (new and changes) and 2010/11 business cases. Quickly followed by the module build (process which automatically enrols students on their compulsory module enrolments).

17 September 2010 Publication of Definitive Programme and Module Specs for 2010/11. Saturn Module Maintenance closed to direct editing of 2010/11 records by Schools.


Using Saturn

Programme and module specs = School data

Saturn Programme Maintenance step-by-step guide: http://www.nottingham.ac.uk/courses-office/programmes-team/Step-by-Step-Guide.htm

Saturn Module Maintenance step-by-step guide:http://www.nottingham.ac.uk/courses-office/programmes-team/Step-by-Step-Guide2.htm

Advice and Training Sessions:

Ellen Salway – ext. 15746, [email protected]

HTML formatting in Saturnhttp://www.nottingham.ac.uk/courses-office/programmes-team/html-guide2.htm

SaturnWeb is a web based environment. This means that if you are copying text with formatting such as bold, italics or bullet points from a Word document, this formatting will not show in Saturn. Instead you need to use HTML tags to add this formatting.

There are five key tags which I would recommend you use.

So tags consist of a left angle bracket (<), a tag name, and a right angle bracket (>). Tags are usually paired to start and end the tag instruction. The end tag looks just like the start tag except that a slash (/) precedes the text within the brackets.

Use these tags To make text look like or do this

SaturnWeb SaturnWeb

SaturnWeb SaturnWeb

Type text here Puts text into a paragraph

 Type text here Puts text on a new line

<li>bullet point<li> • bullet point


Creating and updating programme and module information

Any questions?


Timetable OfficeAcademic Services Division

Neal Kirkup, Timetable Manager


Key Operational Responsibilities.

• Core Business

• Improving the Service

• Communication & Support


Core Business

Teaching Timetable Production• Via timetable Production Schedule (Key Dates)

Module Enrolment • Via Module Enrolment Production Schedule (Key Dates)

Room Bookings• Via Web Room Booking System (2010/11) & Email via:

[email protected]

Access the above via the Timetable Office website @http://www.nottingham.ac.uk/timetable


Timetabling Key Dates – 2010/11

Available @ http://www.nottingham.ac.uk/timetable

• 7 Apr 10, Download data into Timetable software

• 24 May 10, Download returning students into Timetable software

• 5 July 10, Draft Timetable available to view via web @ the above address

• 6 Aug 10, Integrated Teaching Timetable available via web


Key Data Strands

SubsequentDownloads of new or

updated info.ie: new module etc.

SubsequentDownloads of new or

updated info.ie: new module etc.

Schools update Saturn

Course, Modules, Activity

templates

Schools update Saturn

Course, Modules, Activity

templates

Timetabling download

Course, Module, Activity template

data intoSyllabus+

Timetabling download

Course, Module, Activity template

data intoSyllabus+

Student Module

Enrolment, data added to Saturn

Student Module

Enrolment, data added to Saturn

Download studentModule Choice

into Syllabus+

Download studentModule Choice

into Syllabus+Integrated Teaching Timetable

Integrated Teaching Timetable


Improving the Service

• Teaching Room Usage Audit Reporting

• Customer Access to the Timetable System

• New Web Timetable Facility

• Recent and Future Developments


Communication & Support

• Timetabling Queries etc.– Via either email - [email protected] or phone. – Contact No’s available via website @

http://www.nottingham.ac.uk/timetable/staff.php

• Room Booking– Via email – [email protected]

• Liaison– Schools, Departments and Support Services

http://www.nottingham.ac.uk/timetable/staff.php

mailto:[email protected]


Timetable Office Priority:

Service Level Improvement

Any Questions ?

Academic Services Division Creating and updating programme and module information Academic Services...

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