Academic promotion to Levels C, D and E

Round 2, 2011

Academic Promotions Unit

Requirements for academic promotion

You must meet:

The qualification requirement

– PhD or equivalent qualification OR

– Significant expertise, standing and research or scholarship within the discipline and/or profession

You must have the support of both your Head of School and Pro Vice-Chancellor if you are applying for academic

promotionwithout a PhD or equivalent

Requirements for academic promotion

3 promotion criteria

Choose 3 criteria from choice of 4 – Teaching & Learning, Research/Creative works, Leadership, Service

– 1 criterion to be assessed on:• High level of performance in duties of current level only

– 2 criteria to be assessed on:• High level of performance in duties of current level and• Satisfactory performance in duties of level above

• 1 criterion to be assessed at current level and above must be Teaching & Learning OR Research/Creative works

If the promotion criteria does not apply to your job:– Apply for consideration for special case promotion

Putting your caseFirst step is to address your readiness, talk to

your Head of School

Prepare your application:

• Application form

• CV

• Selected eVALUate reports – if applicable– Teaching Evaluation Reports (TERs)– Unit Summary Reports (USRs)

• List of assessors (for Academic Promotions Unit only)

Submitting your application

By closing date:

• WinZip application and email to Academic Promotions Unit

• Send assessor report form and documentation to assessors (and Dean/s where appropriate)

Applications will not be considered by theCommittee if they are late, incomplete or do not conform to the application

requirements

Application form and CVApplicant details

Promotion criteria and levels

Qualifications

Recent duties at Curtin• Unit co-ordination• Teaching• Supervision• Research/creative works• Service• Leadership roles

Statements against criteria strictly 1 page onlyLevel E only- Statements against criteria strictly 2 pages only

Checklist and declaration

CV – maximum 6 pages plus publications list and grantsLevel E only-10 pages plus publications list and grants

Assessors

Independently assess the quality of your work

HOS and PVC assess all applications

You select 1 – 3 additional assessors• Each criterion addressed in your application

must be assessed by at least 1 assessor• An assessor can assess 1 or more criteria

Level E only – Deans choose 2 Faculty-nominated assessors

Choosing and contacting assessors

Choose carefully• Do your assessors know your work in the area you have

asked them to assess?• Are they of an appropriate standing/knowledge

base/experience to make a judgement?• Can they represent disciplinary/professional norms for

the Committee and compare your work to these?

Gain consent for the assessment

Help your assessors• Send them a copy of your application• Provide them with evidence e.g. course materials,

research papers, awards, evaluations

Submitting assessor reports

Applicant-nominated assessor reports are submitted directly to the Unit

• We notify you as each report comes in

HOS and PVC submit their assessor reports to Unit• We forward them to you for possible response• You send response to Unit by due date (if

applicable)

All assessor reports except HOS and PVC reports are submitted in confidence

Faculty-nominated assessors (Level E only)

Assess Teaching & Learning and Research where you have nominated those criteria at current level and the level above

Contact Dean Teaching & Learning and/or Research to choose a Faculty-nominated assessor

Deans submit Faculty-nominated assessor details to Unit confidentially

We contact Faculty-nominated assessors

They send their reports directly to Unit in confidence

Interim stages

Applications are checked to ensure:

• Qualification requirement is met• Teaching & Learning or Research addressed at

current level and above• Application is complete• Application only contains material indicated in the

Guidelines• Each criterion addressed is assessed by at least 1

assessor• Note: Applications wont proceed to the

promotions committee if they are incomplete late or don’t conform to Guidelines

You need to be contactable

Top tips

• Read the information on the Academic Promotions website

• Contact the Academic Promotions Unit if you have a query

• Use the round specific Guidelines and forms

• Check details e.g. specify criteria at the correct levels on both the front page of application and statements against criteria

• Remember to sign and date forms

• Ask Head of School for HOS assessor report (not Head of Department)

• Do not submit eVALUate Full Unit Reports

• Make sure all 3 criteria are covered by at least 1 applicant-nominated assessor

ORD research report

Office of Research & Development (ORD) provides verified/audited information for each applicant on:

• Four years of RPI data by category for RPI rounds that have been completed (i.e. finalised awards post-appeal)

• Research publication list and summary (by category) of VERIFIED publications on SCRIPT

• Successful grants on SCRIPT Research Projects in which the applicant is a named investigator

Ensuring an accurate ORD research report

It is your responsibility to:

• Ensure your activity within the SCRIPT system is up to date

• Enter information onto SCRIPT correctly

• Notify ORD of information requiring verification

• Supply all necessary evidence to ORD by the closing date for applications

Research activity – the complete picture

Committee will also consider the additional research and scholarship information provided in your:

• CV

• Statements against the criteria

• Assessor reports

Final stages

• Committee meets to assess applications• Vice-Chancellor is notified of Committee’s

recommendations for approval• Staff are notified of the outcome• Unsuccessful applicants and their HOS and

PVC are provided with feedback on the:– Strengths– Weaknesses– Improvements required

• Effective promotion date for successful applicants is 1 January 2012

Promotion criteria

Excellence in teaching and learning as applied to duties of the appropriate level

High quality outcomes appropriate to the discipline in research/creative works as applied to duties of the appropriate level

Leadership that impacts positively on Curtin’s strategic directions as applied to duties of the appropriate level

Demonstrated excellence in service in line with Curtin’s strategic directions as applied to duties of the appropriate level

Teaching & Learning dutiesExcellence in teaching and learning as applied to duties of the

appropriate level

Level Types of duties may include

E Distinguished scholarship and contribution in teaching and learning at all levels, nationally or internationally; Maintenance of academic standards AND

D Development of curriculum / programs of study; Significant scholarship in teaching and learning locally or nationally AND

C Course / Year / Program co-ordination; Scholarship in teaching and learning AND

B Undergraduate and postgraduate unit co-ordination; Postgraduate lecturing, tutoring, demonstrating, clinical supervision, fieldwork and associated activities AND

A Undergraduate lecturing, tutoring, demonstrating, clinical supervision, fieldwork and associated activities.

Scholarship in Teaching

Applicants applying for promotion on the basis of teaching are expected to be engaged in the scholarship of teaching.

Scholarship refers to research on, evaluation of

or reflection on teaching and learning that results in improvement to practice. It includes communicating good practice to others.

Research/Creative Works dutiesHigh quality outcomes appropriate to the discipline in research/creative

works as applied to duties of the appropriate level

Level Types of duties may include

E Responsible for research/creative works of a recognised international calibre/a leading authority; Fostering research of others AND

D Responsible for research/creative works of a recognised national calibre AND

C Supervision of Hons, Masters and PhD research projects AND

B Conducting research/creative works

A Conducting research/creative works

Leadership dutiesLeadership that impacts positively on Curtin’s strategic directions as

applied to duties of the appropriate level

Level Types of duties may include

E Management/leadership of a large organisational unit, a University-wide initiative, policy development, community affairs, excellence in teaching/research; international recognition; capacity building AND

D Management/leadership of an organisational unit, a large team, a Faculty-wide initiative; Mentoring of colleagues AND

C Management/leadership of a team, a School-wide initiative, a course, a year group; Mentoring of students AND

B Management/leadership of teaching units, sessional staff AND

A Development of own teaching/research/professional expertise/creative works

Service dutiesDemonstrated excellence in service in line with Curtin’s strategic

directions as applied to duties of the appropriate level

Level Types of duties may include

E Significant service to both the University and the community AND

D Significant service to the University, profession, discipline AND

C Service to the profession, the Faculty AND

B Service to the academic unit and its functioning AND

A Service to own areas of teaching/research

Excellence in duties of current levelSatisfactory performance in duties of level

aboveAcademic Promotions Guidelines• Assessments against the evidence• Curtin Expectations for Academic Performance (CEAP)

including RPI tables

Promotion criteria information on Academic Promotions webpage

Key performance targets in the University, Faculty and School plans http://planning.curtin.edu.au/strategic/plans.cfm

Typical research performance of the area http://research.curtin.edu.au

Faculty and University eVALUate results are available at http://evaluate.curtin.edu.au/index.cfm

Statements against the criteria

Evidence based

Focus on your achievements, contributions, outcomes and outputs

Separate evidence for excellence in duties of current level from evidence for satisfactory performance in duties of level above where possible

Separate achievements in different spheres of influencee.g. School/Faculty/University/national/international

Addressing the promotion criteria

Some duties will be relevant to more than one criterion

You may use different aspects of a duty in different criteria

You cannot use the same activity as evidence in more than one criterion

Academic Promotions website http://hr.curtin.edu.au/academic_promotio

n.cfm

Academic Promotions Unit

Dr Jane Scott, Executive Officer

Ms Allie Rogers, Academic Promotions Officer

Ms Carrissa Lloyd, Administration Officer

Email: academicpromotions@curtin.edu.au

Useful contacts

Academic Promotions UnitAllie Rogers, Academic Promotions Officer Phone: 9266 4318Email: AcademicPromotions@curtin.edu.au

ORD research reportDr Melinda Thompson, Manager Research Operations, Office of Research &

DevelopmentEmail: melinda.thompson@curtin.edu.au Phone: 9266 7112

SCRIPTOffice of Research and DevelopmentEmail: http://research.curtin.edu.au/guides/script.cfm

eVALUateBeatrice Tucker, Manager Evaluation, Office of Teaching and LearningEmail: B.Tucker@curtin.edu.au Phone: 9266 1092

EEOAmanda Willis, Director, Corporate Values and EquityEmail: A.Willis@curtin.edu.au Phone: 9266 2772