Academic Probation (AP)

RAMEEN MOHAMMADI

ADVISEMENT COORDINATOR MEETING

OCTOBER 20 2015

Agenda

Changes to our academic policies

The Academic Probation Category

# of AP students for the15-16 academic year

Framework

Timeline for 15-16

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Changes to our academic policies

We are adding the new category Academic Probation to our Academic Standing.

The Academic Probation Category

Good Standing Cumulative GPA is 2.0 or above AND

Successful Semester

Academic Warning A continuing student who does not have a Successful Semester with no previous

instance of a BAD semester

Consequences: Notification by letter from the Dean’s Office and mandatory re-advisement

Academic Probation A new student who does not have a Successful Semester OR

A continuing student with a previous Unsuccessful semester who does not have a Successful Semester OR

Any student whose Overall GPA falls below 2.0

Consequences: Student develops and follows Academic Success Plan

Successful Semestera) has a semester GPA of 2.0 or above ANDb) has received (A through D-, P, S, H, or IP) in 12

credits for the semester when full-time.

The Academic Probation Category-Continued

Return to Good Standing

The student with an AP status returns to GS when the student’s overall GPA has been repaired (2.0 or above) and the student had a successful semester (semester GPA 2.0 or above)

Remain in AP

Overall GPA is still below 2.0, semester GPA is at 2.0 or above and the student has fully adhered to the Success Plan

Overall GPA is still 2.0 or above, semester GPA is below 2.0, but the student followed their Success Plan.

The Academic Probation Category-Continued

Disqualification

Student on AP who …

does not have a Successful Semester with an Overall GPA below 2.0 OR

has an Overall GPA below 2.0 and even though just had a Successful Semester, he or she did not follow the Academic Success Plan OR

Still has an Overall GPA at 2.0 or above, but just had another bad semester and did not follow his or her success plan.

Consequences: Student may appeal. If denied, If denied, student must repair GPA elsewhere for a minimum of one semester taking a minimum of 12 credits at an accredited institution, achieving a minimum GPA of 2.5 there.

Students Reinstated after Disqualification

Re-enter into Academic Probation status

Note: A different status may be assigned by the Dean depending on the nature and success of coursework taken while away from campus.

# of AP students for the15-16 academic year

No student to be on AP this Fall. As a result we expect that no student will disqualify at the end of fall 2015.

When we use fall 2014 numbers, we can forecast as many as 900 students will be on AP at the end of the fall semester. This is of course one of the reasons to use Starfish and interventions

with our new students this fall. We hope to see a smaller number of students needing to be on AP.

Expected # of AP students by Unit

UNIT NEW (F, T)

CONT/ READMIT

TOTAL NOTE

CLAS 231 200 431 Big groups in CS/ECE/BIO/PSY/PBJ. 30 UND (mostly FY)

SoB 62 88 158  

CMA 58 50 108 Big group in COM

SoE 30 39 69 Majority in C&I

EL 4 11 15  

Total 385 388 781 201 freshmen and 184 transfers

The numbers above takes out expected EOP and Athletes who will be expected to be on AP

The expected numbers students to be on AP in Spring 2016 in various academic units are in this chart:

Framework

During fall 2015 system implementation, training, and communications

We’ll be selecting a number of AP Advisors to work along the side of our Deans and professional advisors during the winter’16 to help students develop Academic Success Plans

In Spring the students will also need to meet with these AP advisors where all meetings will be noted through Starfish Connect

Timeline for 15-16

Friday 12/18/2015-Academic Probation (AP) list of students generated

Monday (12/21/2015) Students sent letter and e-mail to inform them of AP policy and deadline 1/04/2016 to complete the Self-Assessment

Monday (12/28/2015) Reminder e-mail sent to students who have not completed their Self-Assessment

Monday (01/04/2016) - Friday (01/15/2016) Contacting students who have completed their Self-Assessment to schedule a 30 minute phone call to discuss

academic plan the AP Advisor

Advisors determine course retakes/required courses, consult department from the student’s major if needed, approval from the Dean on the finalized plan-Advisors complete phone calls to students to discuss the academic plan. By the end of the call, the plan is to be finalized and sent to student for final review and signature by 01/15/2016.

 Monday- 01/21/2016 Final notice to students who have not completed the process regarding their spring semester deregistration of

their courses and removal from Residence Halls if applicable.

 

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