Academic Council Scorecard Uptd 1/30/19 · Academic Council Score Card Reporting 1/30/19 Meeting...

Academic Council Score CardReporting 1/30/19 Meeting Activities

Mission – To foster University of Alaska delivery of high-quality, cost-effective academic programs that are readily accessible to students in Alaska and beyond, through appropriate policies and academic administrative procedures, collaboration, and review of academic program actions including new program approval, program reduction, and program discontinuation.

Initiative Goal Projects/Actions Owner Introduced to Council

Status Update

Strategic Pathways & Other Issues

UAA MPP/MPA ProgramCreate a new MPP/MPA Program at UAA

Involve key faculty and leadership Provosts DoneEnsure proper review channels for program proposal

Provosts In progress

Discuss resource needs with UAA leadership Provosts In progress

Propose a UAA MPP/MPA Program addition to the BOR J. Stalvey

UAA Faculty are developing program

curriculum for review - moving through

Governance next year

UA Gateway/PortalA single point of entry with a focus on students returning to the university

Vendor selected - finalizing contract. Implementation by the end of 2018. S. Oba

Phase 1 closing out. Phase 2 beginning -

January. Publicly unveiling 2/20

Common Calendar Create common calendar for AY21-23Work with campus registrars to establish a common calendar S. Oba

Completed through AY21/22 - Signed by

President 11/21/18

Synchronous class deliveryAddress synchronous class delivery times

Determine class duration (50 vs 60 min.) Faculty Alliance In progress

Determine teaching days (MW vs MWF) Faculty Alliance In progress

Distribution of student tuition & fees across system

Charge students tuition & access fees relative to physical campus location

Review/address students paying on-campus fees where in-person courses are taught Provosts

1/30-Creating action plan

Review/address students paying tech. fee for distance courses and forgoing on-campus support services fees


Review/address student tuition dollars going to the campus that pays course instructor


Concurrent Enrollment Fees and Payment Responsibility

Create clear understanding of fee variance and payment responsible party

Following approval of proposed changes to BOR policy & regulation(s), determine next steps P. Layer

TBD following reg change approval

Create subcommittee to address cross campus tuition, fees, etc P. Layer




Status Update

Strategic Pathways & Other Issues (continued)

Administrative Policy regarding high value non-credit workforce credentials

Capture programs, courses, noncredit classes, continuing ed, certificates, etc that benefit Alaskans

Determine programs, courses, etc the three universities are providing P. Layer/F. Villa In progress

2019 Faculty Initiative Fund (UNAC Contract )

Encourage faculty development & collaboration

AC will review RFP P. LayerApproved by AC -

11/16/18

Faculty will submit proposals to AC for review Faculty/ACSubmissions accepted

through 2/1/19

Proposals under review AC/FA

Placement (ALEKS)Develop a consistent placement process across the system

Evaluate past assessments and find an instrument for placement P. Layer 12/21/2018

Evaluating past assessments

BOR Policy and Regulations

Academic Unit Establishment, Major Revision, and Elimination: School of Natural Resources and Extension Elimination and Addition of Cooperative Extension Service

The academic element will move to CNSM and CES would be a standalone unit

Submit BOR Policy Academic Unit Establishment P. LayerBOR 5/24/18

w/effective date of 6/30/19

Review regulation changes P. Layer/AC

Emeritus Status and Staff Emeritus Develop language to define emeritus status for staff and conditions for revocation of status for faculty or staff.

Review current regulation and make changes as needed P. Layer

Proposed changes presented at Dec. '18

AC meeting. FA to provide feedback.

Academic Administrative Org - Name change - Alaska Earthquake Center

Policy change - Update Alaska Earthquake Information center Review current policy - update name P. Layer 1/30/19

AC approved name change 1/30/19 - BOR/ASA 2/21/19




Status Update

Subcommittees

e-Learning

Increase system-wide collaboration and explore outsourcing options - Outsourcing selected programs to private partner

Explore e-Learning programs for outsourcing K. CareyIn progress - Will

report back with action plan

Report to AC w/ action plan K. Carey Ongoing updates

Develop a standard process of fees across the system for out-of-state tuition for online programs

Evaluate the different fees at each campus and determine how far apart they are - determine if it is feasible to make uniform

K. Carey 12/21/2018In progress - Will

report back with action plan

Report to AC w/ action plan K. Carey 12/21/2018 Ongoing updates

Dual Enrollment TaskforceCreate a template for dual enrollment agreement to make it easier for school districts to work with the University

P. Layer 12/21/2018Reconstituting the

committee

Teacher Education Committee

Workforce Development Taskforce

Program Discontinuations/Additions - FY19

Accelerated Master's in Civil Engineering To add the program at UAA Send notice of non-objection to ASA committee

J. Stalvey/S. Kalina

BOR Approved - September 2018

Discontinuation of the Nutrition Bachelor of Science degree To discontinue program at UAA Submit Action Transmittal for approval

J. Stalvey/S. Kalina 11/16/18

No objection by AC - 11/16/18 - ASA

Committee agenda 2/21/19

Discontinuation of Applied Environmental Science and Technology Master & the Applied Environnmental Science and Technology Master of Science

To discontinue program at UAA Submit Action Transmittal for approvalJ. Stalvey/S.

Kalina 11/16/18



Discontinuation of Computer Electronics Associate of Applied Science degree

To discontinue program at UAA Submit Action Transmittal for approvalJ. Stalvey/S.

Kalina 11/16/18






Status Update

Notification of Suspension of Program Admissions

UAF BA in Chemistry Suspension of program admissions Send notice of non-objection to ASA committeeJ. Stalvey/S.

KalinaNo objections from

BOR - September 2018Bachelor of Science in General Science Degree Suspend admissions Send notice of non-objection to ASA committee A. Prakash

No objections from BOR 11/1/18

Associate of Applied Science in Small Business Administration Suspend admissions Send notice of non-objection to ASA committee

J. Stalvey/S. Kalina 1/14/2019

No objections from ASA Committee -

1/2019 - Notify Board at 2/21/19 meeting

BA Early Childhood Temporarily Suspend Admissions Send notice of non-objection to ASA committee J. Stalvey/S. Kalina 1/30/19Submitted notice to

ASA 1/30/19Post-Bac Certificate Early Childhood Pre-K-Third Grade Temporarily Suspend Admissions Send notice of non-objection to ASA committee J. Stalvey/S. Kalina 1/30/19

Submitted notice to ASA 1/30/19

BA Elementary Education Temporarily Suspend Admissions Send notice of non-objection to ASA committee J. Stalvey/S. Kalina 1/30/19Submitted notice to

ASA 1/30/19Post-Bac Certificate Elementary Education Temporarily Suspend Admissions Send notice of non-objection to ASA committee J. Stalvey/S. Kalina 1/30/19

Submitted notice to ASA 1/30/19

MA Teaching (MAT) Temporarily Suspend Admissions Send notice of non-objection to ASA committee J. Stalvey/S. Kalina 1/30/19Submitted notice to

ASA 1/30/19

Notification of program reinstatement - FY19

MS Degree in Resource and Applied Economics

Reinstate admissions Notice to BOR A. Prakash Removed from BOR 11/1/18 agenda

Business Council Report

February 8, 2019

The Business Council continues to approach its efforts with the aim of contributing to

Institutional Goal #5: Operate more cost effectively.

Strategic Pathways – Procurement

Goals and initiatives to achieve savings via bulk purchases, process improvement/automation

and policy and procedure standardization have been identified. UAF is taking the leadership in

these areas, while also providing procurement duties for UAS and Statewide. Implementation

and effort to achieve these goals will be on‐going in FY19.

Strategic Pathways – Grants & Contracts Administration

The Grants & Contracts directors from UAF, UAS and UAA continue to meet and work on their

FY19 prioritized plan. We have contracted with Ellucian to provide an assessment of

Process Improvement and Automation

The President and Regents authorized $1.1m in FY18 for process improvement and automation.

The CFO sent an internal RFP to the functional areas of Student, HR, Finance, IT and

Institutional Research to solicit automation project proposals. A number of proposals were

received, and the Business Council deliberated on all proposals. The Business Council has

approved 13 projects in Student, HR, Finance and Administration, and Institutional Research

areas and requested additional information on others. All of the FY18 allocation has been

expended or committed.

A summary of the approved projects to date:

HR – Open Enrollment Automation

HR – OnBase Integration (vendor forms)

HR – Online I‐9 and Employee Paperwork

HR – Family Medical Leave (FML) Process Improvement

HR – Retirement files to SPARK format

Admin – Consulting support for Travel Project implementation

Admin – UA Procurement Records to OnBase

Admin – OnBase Integration for e‐workflows

Finance – Replace and update property scanners and system

Institutional Research – Business Intelligence

Student – Transfer Evaluation System

Student – Enrollment Rx: Higher Education Data Architecture

Student – UA Gateway

It is important to note that within the broad scope of the Finance and Administration, there are

several very large automation or compliance projects underway that do not explicitly flow from

Strategic Pathways or the $1.1 million Automation pool. These projects that arise in the normal

course of operations include: travel booking tool and expense management, conversion to

Banner 9, accounts receivable conversion for IRS Form 1098‐T, and JV workflow. They will

consume a significant amount of staff time over the next one to two years.

The CFO sent out a request for FY19 proposals to all the Council chairs. Eight proposals were

received and discussed at the August Business Council meeting. One project in Grants &

Contracts administration was approved, two projects were approved for the student billing and

financial aid, four were funded by different means, and one project was dismissed by another

council.

Given the numerous projects in the queue, the Business Council discussion turned to using the

funding pool to fund two functional and one programming position for a number of years to

help with the project flow through.

Travel Project

The travel project entered the pilot phase on November 5, 2018. The pilot participants include

UAS, UAF College of Engineering and Mines, select Statewide offices, and UAF College of Rural

and Community Development. UAA is receiving training and will be adding pilot departments

in February. UAF will be adding another department in February as well. In summary, the

travel project involves implementing a new expense reporting tool, a booking tool, and

leveraging travel discounts. The aim is to improve the travel process for travelers and users,

gain efficiencies, save money and better manage the travel process. Assuming the pilot goes

well and the system is ready, we will continue to add travelers, and the intention is to have the

system be fully available July 1, 2019.

Facilities Council

The Facilities Council is a sub‐council of the Business Council. Kimberly Mahoney, UAA

Associate Vice Chancellor for Facilities Services, serves as chair. Several initiatives are

underway, including space utilization, common definitions, and facilities valuation.

Banner 9

Conversion to Banner 9 continues to be a major effort that the IT Council and Business Council

monitor. Banner 9 went live October 29, but there remains testing of Finance forms, and

unresolved performance issues. The performance issues mean slowness in processing time in

Banner 9 compared to Banner 8. The conversion is a soft rollout, meaning users can work in

both Banner 8 and Banner 9. Training is available, either in‐person or by video.

Other areas of activity

Graham Leach Bliley Act (GLBA)

Earthquake reporting to FEMA

Process and policy review – simplify

Management Report meeting, April 3

University of Alaska Community Campus Directors Council (CCDC)

Represented by leaders of campuses and colleges at the University of Alaska Anchorage (UAA), University of Alaska Fairbanks (UAF), University of Alaska Southeast (UAS), and University of Alaska Workforce Programs.

UAF Community & Technical College UAF Northwest Campus UAF Bristol Bay Campus UAF Kuskokwim Campus UAF Interior Alaska Campus UAF Chukchi Campus UAS Career Education UAS Ketchikan Campus UAS Sitka Campus UAA Matanuska Susitna College UAA Prince William Sound College UAA Kodiak College UAA KPC Kenai River Campus UAA KPC Kachemak Bay Campus University of Alaska Workforce Programs UAA Chugiak-Eagle River Campus

Feb. 7, 2019 Council Update Work Done - Jan 3-29, 2019

Data collection continues on new Goal 2 (Subcommittee #2) task. o TASK: Create best practices document that summarizes best practices in:

student success recruitment and retention cost containment dual credit/concurrent enrollment strategies

Status on Goal 3 (Subcommittee #3) task. o TASK: Create a list of courses each community campus needs delivered to their campus via a

distance modality or videoconference so place-committed students can better pursue 4-year degrees offered by their university.

The subcommittee believes that community campus students wanting 4-year degrees at their campus are finding many of the courses they need via UAOnline and with help from academic advisors.

It is also thought that most community campus students do not think getting a BA is possible at their campus so the issue does not come up.

The Academic Council may want to discuss whether the potential for 4-year degrees at community campuses should be discussed further and if this should be strategically marketed.

Chancellor Sandeen has created an “Exploratory Group on Cross Campus Collaboration” and an area that might be explored is: “Providing more degree opportunities closer to where students live and work.” I am on this group.

Data collection continues on new Goal 4 (Subcommittee #4) task. o TASK: What collaborations do you have with any of the state's regional training centers?

Are there any barriers that inhibit increasing opportunities with your collaborations, i.e. instruction, recruitment, facilities?

Expect this information will be distributed to the Summit Team prior to the Feb 19-20 F2F with CCDC. Future CCDC Meetings

Feb 19-20 – Face-to-Face meeting in Anchorage

CCDC Pathways Scorecard Action Item Task Steps Status

Red Yellow Green

Target Completion Comments-Blue Text Most Recent

1. Increase integration with main campuses

UA 2025 Goals & Measures 1. Contribute to Alaska’s economic development. 2. Provide Alaska’s skilled workforce. 4. Increase degree attainment. 5. Operate more cost effectively.

Integrated Website Accessibility

1) IT designed 2) Legal review 3) Monitor plan

Complete Assumed by IT Council.

Integrated Tech Prep 1) Uniform template 2) Monitor plan

Complete Assumed by Academic Council.

Integrated Minors on campus policy

1) Statewide dual enrollment template 2) Legal review

Complete Assumed by Academic Council and Student Services Council.

AAS Degree program mobility-Offer comm campus AAS degrees at other campuses that don’t offer them.

1) Identify AAS Degrees 2) Senate curriculum approval

Fall 2018 Objective moved to Goal 2.

Promote opportunities for UA leadership from SW and main campuses to visit community campuses.

1) Campus directors provide opportunities for SW and main campus leadership to experience community events. 2) SW and main campus leadership notify campus director when traveling within their region.

Ongoing/complete.

2. Increase collaboration across community campuses


CTE course/faculty sharing across campuses Offer comm campus OEC, Certificate & AAS degrees at comm campuses that don’t offer them.

1) ID courses & faculty 2) Identify course cost/revenue sharing agreement across MAUs 3) Create inventory of potential programs 4) Run thru main campus respective curriculum process

Fall 2018 & ongoing

Master program/course inventory sent to Summit Team in Sep.

Campuses required to submit proposals to respective provost’s office for guidance on specific course/program sharing outside their university. Possible NWCCU notifications.

Expand course selection outside MAUs to integrate or transfer into existing programs

1) ID possible courses

Fall 2018 Merged with “CTE course/faculty sharing” objective above.

Explore if certain AAS degrees can be offered solely on comm campuses & not on main campuses.

Spring 2019 Tabled at this time. Needs further discussion. Discussion with Academic Council required.

Reduced tuition for CTE program/course offerings

1) ID potential courses/programs

Complete At the request of VP Layer, CCDC has compiled a list of under-enrolled certificates that could be included in a 25% discount (similar to OEC discount) if it’s decided to enlarge the program. 25% reduction for OECs approved; effective Fall 18.

Compile “best practices” list of community campuses.

Student success, recruitment, retention, cost containment, dual credit/concurrent enrollment strategies.

Spring 2019 Work commenced Nov. 2018. Expect results to

be shared with Summit Team before Feb 19-20 meeting.

3. Develop system for community campuses to work with university departments in coordinating eLearning course offerings in a way that is fair to both the community campuses and university departments. Improved coordination will reduce detrimental duplication of eLearning courses, promote greater integration of community campuses and the universities, and foster better collaboration in a very meaningful way. (Revised goal

approved by President Johnsen on Feb. 20.)


Expand UAOnline platform; create search engine of all locations/availability of all UA degree/certificate programs by campus. Include if high-demand career and field.

1) Campus web sites have prominent link to UAOnline program search feature.

2) Inventory of locations/info for each campus program; put on UAOnline.

3) UAOnline via Distance Ed Gateway shows all UA degrees that can be completed 100% distance; takes 4 clicks to get there; less clicks.

4) Consider adding blended programs that are 50% distance.

Timeline and tasks completion TBD by SW OIT & IT Council. CCDC work completed.

Links to non-credit and continuing education offerings have been added to UAOnline. In Fall 2017 Karl Kowalski identified potential template to be added to UAOnline addressing #2. IT Council and SW OIT assumed these four tasks in Fall 2017. CCDC work on this completed.

Develop system for comm campuses to work with university departments to coordinate eLearning course offerings in a way that is fair to both comm campuses & university departments.

1) Coordinate online course and program offerings based on campus mission & community needs;

2) Coordinate course schedules & sequencing for consistency & promote completion;

Spring 2019 CCDC provided, at the request of former UAA Interim Provost Hrncir, a draft “Guidelines for Developing Online Course Schedule.” Since this will be a joint effort by UAA Interim Provost Stalvey, UAA directors & deans, it will not be part of the CCDC work. Could be used eventually as part of recommendations to Summit Team. UAS 6-year schedule and UAF CRCD regional course schedule models will be reviewed. Then determine if one process can be developed to serve UA System.

Requirement for “in-residence” credits before graduating programs.

1) Examine residency standards at each University. Determine differences & how to meet NWCCU requirements.

Fall 2018/Spring 2019

Further discussion and research required.

2) Determine how campuses can align residency requirements to improve graduation rates.

Enable place-committed community campus students to be able to pursue more 4-year university degrees.

Create list of university courses that students at community campuses can take via distance or videoconference.

Spring 19 Work commenced Nov. 2018. This task is being

reassessed and should be discussed further by Academic Council per the CCDC Feb. monthly report. University provosts, deans and chairs are integral to success once the list is compiled.

Pull and share workforce market data with universities and comm campuses.

Complete Task assigned at Aug. 2017 Summit Team meeting. Workforce Subcommittee of CCDC was created with Fred Villa as chair. The EMSI products, “Career Coach” and “Analyst” were procured and rolled out in early November. Ilisagvik College’s and AVTEC’s programs have been incorporated into the Career Coach for the upcoming year. This demonstrates UA’s commitment to Alaska, and our focus on student success by working with these institutions to promote career exploration and postsecondary degree attainment (65% X 2025).

1. Explore potential partnerships with tribal & other organizations UA 2025 Goals & Measures 1. Contribute to Alaska’s economic development. 2. Provide Alaska’s skilled workforce. 4. Increase degree attainment. 5. Operate more cost effectively.

Create inventory of current partnerships with all groups.

1) Define partnerships 2) Identify types (e.g. student

support; grants, etc.)

Spring 2019 CCDC Partnership Report has been created. The

next step will be a partnership gap analysis and how these partnerships can be leveraged within and across regions.

Possible conversion to tribal colleges

3)

Unrealistic option based on research of creating tribal colleges, but monitor APU progress in trying to attain tribal college status.

Explore potential partnerships with tribal and other community organizations, including regional training centers.

1) Identify models for partnerships engagement and training, apprenticeship programs.

2) Coordinate opportunities with CCDC to meet partner goals e.g. as economic and workforce development, community wellness, teacher education.

3) Cross-walk programs with Ilisagvik, Rural Training Centers, AVTEC, Alaska Christian College and others identified by ACPE.

4) Research new models (e.g. tribal colleges outside AK; economic development; community wellness)

Spring 2019 1) Collecting data on what collaborations each campus has with the state's regional training centers.

2) Are there any barriers that inhibit increasing opportunities with your collaborations, i.e. instruction, recruitment, facilities?

Work commenced Nov. 2018. Expect results to be shared with Summit Team before Feb 19-20 meeting.

Development and Alumni Affairs Council February 7, 2019 Summit Team Report

(Susan Foley)

The Development and Alumni Affairs Council has requested a written summary of campaign activities in recent months. That summary is being provided to the Summit Team, as well. See attached. Campaign outreach continues at all of the Universities, with Development and Advancement team members throughout the system scheduled to meet in late February for two days of intensive campaign related effort. One of this council’s highest priorities in recent months has been to convene a joint meeting between the Development and Alumni Affairs Council and the University Relations Council. That meeting was held on February 5 and will be reported on at the March Summit Team meeting.

UA Campaign Progress Update

Working Our Campaign Plan – November 2018 through January 2019 Prepared by Megan Riebe 1/17/18

Implementation efforts over the past three months have encompassed the following focus areas:

Assisting the UA Foundation Board of Directors in strategic engagement with the campuses around their areas of interest/passion; and, preparing them for conversations within their spheres of influence to elicit stories and passions of potential donors and UA advocates.

Developing a draft of the overall UA Case for Support and working with individual schools/colleges on their vision and priorities for fundraising in campaign.

Enlisting a small group of high‐profile Alaskans for a short duration task force to help us identify the best candidates for system‐level Volunteer Leadership Group (Campaign Cabinet)

Preparing for an all‐advancement work session to be held February 26 & 27 in Anchorage to further refinement and implementation of:

o UA Case for Support; o Signature unifying initiatives that address the state’s priorities; o Vision and strategies, individual university priorities, goals, timing, metrics of success, human

resource deployment and other critical implementation strategies. Major accomplishments include:

1. Susan and Megan met with Community Campus Directors and presented on Campaign on November 1 2. Development Committee met November 1 and discussed BOD engagement in Campaign 3. Gary Hubbell on‐site visit November 5‐8

a. Megan and Gary met with UAF team in Fairbanks on November 6 i. Ideation session with Evon Peter, UAF Vice Chancellor for Rural, Community and Native

Education, for Troth Yedha’ ii. Meeting with all UAF development staff iii. Work session with Emily Drygas, UAF Director of Development and Morgan Dulian, UAF

Lead Major Gift Officer b. Gary facilitated a work session on November 7 (all development officers invited) to learn and

practice the ideation process c. Gary met with UAA team in Anchorage on November 8

i. Work Session with Megan Olson, UAA Vice Chancellor for Advancement and Brian Ibsen, UAA Director of Philanthropy

ii. Vision discussion with UAA College of Arts & Sciences Dean, Associate Dean and Development Officer

d. Megan and Gary worked on outlining plan for three next major actions: i. Campaign Volunteer Leader Recruitment Task Force ii. Planning and co‐design process for February all Advancement Staff Work Session iii. Planning for high‐level visioning and coordination on initiatives that cross all 3

Universities, i.e. Alaska Native Programs/Projects 4. UA Leadership Forum, November 15, hosted by President Johnsen

a. Lynne Wester, Donor Relations Guru, presented on Campaign to those gathered and facilitated a tabletop practice session on getting to the WHY – vision

5. Major Gift Sub‐Council met November 20 6. UA Foundation Board of Directors met November 28

a. Discussed and practiced advocating for the University through their personal stories 7. Campaign strategy meeting with President Johnsen November 29 – Susan, Megan, Michelle Rizk, Gary 8. Gary Hubbell on‐site visit December 18‐20

a. Conducted first of two planning meetings for all‐advancement staff campaign work session, which will take place February 26 & 27 in Anchorage

b. Worked with Megan to draft agenda and other materials for the campaign work session c. Gary met with the UAA Community and Technical College team for an ideation and visioning

session. 9. Campaign strategy meeting with President Johnsen January 10 – Susan, Megan, Michelle Rizk, Gary

a. Two sessions over the past several weeks resulting in the identification and enlistment of the Volunteer Leader Recruitment Task Force. Membership is being finalized and will be announced soon.

10. Gary & Megan facilitated the second of two planning sessions for the February work session on January 14

11. Major Gift Sub‐Council met January 15 and finalized agenda for February work session 12. Hiring of new positions approved in the Campaign Budget

a. Senior Director of Principal Gifts – in final stages – second stage interviews taking place January 22‐February 1

i. Principal Gifts Coordinator to follow b. Alaska College of Education Philanthropy Officer – in process c. University‐based Development Coordinators

i. UAS complete ii. UAA in process iii. UAF in process

Priority Topic/Title Policy,RegulationorPractice,Procedure

Description DueDate

WithdrawPolicy BORPolicy(Draft) Voluntary/Involuntarymedicalleavepolicyforstudents

Feb.28,1019

HighAlcoholandMarijuana

UARegulations RegulationstosupportBORalcoholandmarijuanausepolicies.

Mar.04,2019

ImmunizationPolicy BORPolicy(Draft) 09.11.010(B)and(D)updatetonowincludemeningococcalimmunizationrequirement

Feb152019

High

ProcesstoImproveon-lineservices

Oba,Schultz,Olsen,Ciri,Nelson,Fitts,Knabe,Musick,Gallant,Kreta,Woodley,Lawlor,Gering,Hegel,Freel,Conroy,deZeeuw,Itchoak

Groupischargedwithrecommendingimprovementstoonlineenrollmentservices.

Mar.31,2019

High EABImplementation

Carey,Fitts,Lampman,Oba

High

ACE/NASHLeadershipAcademy

Oba,Scott,Brown,Champagne,Lampman,Hoferkamp

UATeamselectedtoattendtheACE/NASHAcademyforStudentSuccess

3/22/19

APLUPoweredbyPublics

Oba UAispartoftheWesternCoalition TBD

DraftpolicyreceivedfromGC'sOffice.UnderReviewbySSC.

TheFirstTwoYears:StudentAccess,Entry,andSupportintotheUniversity.OthermembersoftheWesternCoalition:BoiseStateUniversity2.TheUniversityofMontana3.UniversityofAlaskaSystem4.UniversityofHawai'iSystem5.UniversityofNorthDakota6.UniversityofSouthDakota7.WashingtonStateUniversity

Draftregulationsoutforcomment-AC,SSC,BC,Fac.Alliance,StaffAlliance,CSL,Chancellors,GCandPresident.

StudentServicesCouncil-ScoreCard-UpdatedFeb.04,2019ThemissionoftheUAStudentServicesCouncil(SSC)istofosterastudentcentricexperiencethroughthecollaborativedevelopmentandperiodicreviewofuniversitypolicies,programs,and

practices.TheSSCwillproviderecommendationstoUAleadershipincludingthePresident,BoardofRegents,SummitTeam,AcademicCouncilandothercouncils.

POLICY/REGULATIONREVIEWStatus

UAStudentSuccessConvening-March22,2019atUAAatGorsuchCommons.KeynoteisDr.JamesMinorfromtheCSUSystem(heleadstheirgraduation/studentsuccessinitiatives).

Proposedregulationchangetobesharedwithallgroupsby.

Phase1ofportalwrappingup(contentandstand-up),Phase2hasbegun(integrationwithotherUAsysterms)

(Universitytoprovideupdates.)

University of Alaska Summit Team Meeting Report

February 7, 2019

Alaska College of Education Steve Atwater, Executive Dean

CAEPAccreditationThe revocation of UAA School of Education’s accreditation has caused me (and many others) to devote much of the past three weeks to supporting UA and UAA’s response to this news. Two weeks following the notice, 15 UAA MAT students transferred to UAF to complete their licensure requirements and degree. Numerous other students have inquired about transferring to UAF or UAS. On Thursday 2-7 UAA will host a student forum for students interested in learning more about the transfer process to UAF or UAS. Both units will have faculty present for this forum. The other event of note for the affected UAA students is a forum with the Board of Regents on 2-12. TeacherEducationCouncilActivity

The TEC met for a full day on January 11 to draft the beginning of a strategic plan.

The committee will review and confirm the goals on Friday February 8. The TEC met on January 29 to discuss the UAA CAEP situation and to explore

how to support UAA’s accreditation efforts.

AKCOEPersonnel Dashiell Hillgartner was hired for the UA teacher education recruiter position

and begins his job on March 4. PublicOutreach

1-22 Talk of Alaska (with UAA Director Dybdahl) to respond to UAA SOE’s accreditation situation

1-25 Presentation to ANSCA Education Consortium on UA activity with teacher preparation and importance of their organizations supporting students who are enrolled in UA teacher preparation programs.

University Relations Council Scorecard

Initiative Goal Objective Description Action

Training opportunities TBD

Promote collaboration between Communications staff, increase opportunities for professional development

This is a new council project as of June. The Council began discussions in July on creating a roundtable series of events for people with similar jobs to bounce ideas off each other/share problems and solutions. This may be a systemwide and/or campus based initiative.

Ongoing

Advocacy project All Encourage advocacy as a year-round effort

After the January 2018 Leadership Workshop, one of the follow up projects was to have a university from each campus communicate about advocacy efforts. UR Council will discuss the updates monthly. The project hasn't fully gotten off the ground and is in the process of starting up again. Another leadership workshop is scheduled for Nov. 15th.

Workshop held 11/15/18.

Advocacy - unified message Miles/Robbie Create and maintain a unified message Develop a plan create awareness of the opportunities to

promote advocacy.

1/29/19 - Miles will provide weekly legislative updates.- Continue discussions at 2/26/19 meeting.

FOIA/public salary data requests

Working group with reps. from PR, HR, Audit, General Counsel

Reduce staff time spent on individual salary data requests

Working group will demo software suggested by General Counsel that would better organize and disseminate public information requests that tend to come in often and mostly requesting salary data. After the demo, the working The group will forward a recommendation to the UR Council.

Ongoing

Campus free speech Robbie Graham (and planning group)

Create series of events to take place statewide during AY18-19 focused on campus free speech & related topics

A working group, with UR Council representatives, will be creating a year-long series of campus events to address this topic. A calendar of those events exists at www.alaska.edu/freespeech.

Ongoing

1

University Relations Council Scorecard

Initiative Goal Objective Description Action

Campaign Branding All Develop umbrella campaign brand and message Ongoing

Messaging guidelines protocol PR Council Increase alignment, improve

communications UR Council has been asked to provide recommendations on guidelines for systemwide messaging protocol. Ongoing

External Stakeholder Data Management All

Develop a centralized database for political, main advisory councils, alumni and donor information.

Work with Foundation to develop a process for managing a list.

1/29/19-Megan (Foundation) provided overview of Foundation data management for donors.- Council will research program options and report back at February meeting

Draft UR Council Charter

Strategic Pathways directives

Experts Guide All Create system-wide experts guide Table discussion until summer/fall 2019

Completed Projects/Initiatives

2

University Relations Council Update as of 1/29/19

The University Relations Council met on January 29th, and below is an update on its work

in the following areas:

Experts Guide

UAF will continue developing their Experts Guide, working towards resolving the problem

of keeping the information up‐to‐date. UAA does not feel they have the resources to

explore a guide at this time, but would like to revisit it at a later date. UAS would like to

pursue an Experts Guide, but does not have the staffing capabilities at this time. The topic

will be tabled until summer/fall 2019.

External Stakeholder Data Management

At this time, Foundation maintains Raiser’s Edge, a database that houses primarily

donors, alumni and friends with the primary purpose of fundraising. The database does

not contain contact information on elected officials or non‐donors. It is also price driven

by the number of contacts, making it potentially an expensive option to expand it to an

all‐encompassing database. Further discussion determined more information was needed

on database options and more research will be done on product options and checking

with other universities to see what is commonly used. Continued discussion on this topic

at the February meeting.

Advocacy – Unified Message

Monique, Miles and Weston are working to keep the Government Relations website up

to date. The public calendar of upcoming legislative events was removed with the change

to OU Campus, but Miles will provide weekly legislative updates. Discussion was also had

regarding advocacy opportunities and developing a plan for a unified message. The

Council will revisit this topic at the February meeting.

University Relations/Development and Alumni Joint Council Meeting

The Advancement Team Research Committee is currently working on agenda items for the upcoming University Relations/Development and Alumni Joint Council meeting to be scheduled in March. Topics may include crisis communications and how information is distributed among the campuses. The joint council will also discuss overall messaging related to the philanthropic campaign and discuss branding for the campaign.

Next University Relations Council meeting: Tuesday Feb 26th 3‐4:30pm

Academic Council Scorecard Uptd 1/30/19 · Academic Council Score Card Reporting 1/30/19 Meeting...

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Transcript of Academic Council Scorecard Uptd 1/30/19 · Academic Council Score Card Reporting 1/30/19 Meeting...