ACADEMIC CENTER, RIVERHEAD, NEW YORK, THURSDAY, …...2111 Mail and Delivery Services 4270...

EASTERN SUFFOLK BOCES REGULAR MEETING, HARRY B. WARD TECHNICAL AND ACADEMIC CENTER, RIVERHEAD, NEW YORK, THURSDAY, JULY 14, 2005

AGENDA

I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the Executive Officer V. Visitors VI. Executive Staff Reports

(Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services D. Associate Superintendent for Regional Services (Interim) E. Assistant Superintendent for Human Resources F. Executive Director of Administrative Services

VII. Unfinished Business Board Policies – Second Reading and Adoption (Supporting Information - Policies)

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby adopts/readopts the follow policies:

Policy Number Policy Title 2110 BOCES/Community Relations, Goals and Public Information Program 2111 Mail and Delivery Services 4270 Acceptance of Gifts, Grants and Bequests to BOCES 4315 Use of BOCES Credit Cards 4470 Personal Property Accountability 4611 Internal Claims Auditor

Policy Number Policy Title 5110 Code of Ethics for all BOCES Personnel 5280 Professional Organizations (Memberships)”

VIII. Agenda Review IX. Minutes/Financials/Personnel/New Business – Consent Agenda

A. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative

Educational Services, First Supervisory District of Suffolk County, has determined that each of the actions being taken through approval of the consent agenda is a Type II action under the State Environmental Quality Review Act (SEQRA) regulations, 6 NYCRR 617.5, which has no significant impact on the environment.”

B. Recommended Acceptance of June 21, 2005 Regular Meeting Minutes

(Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the June 21, 2005 Regular Board Meeting.”

C. Recommended Acceptance of Financial Reports (Supporting Information) RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following financial reports and approves the budget amendments listed therein:

• Treasurer’s Report for May 2005 • Receivables Report for May 2005 • Budget Amendment and Budget Transfers Report for May 2005 • Budget Status Summary for May 2005 • Schedule of Bills for May 2005”

D. Recommended Approval of Bids (Supporting Information) Reject Bid #005-45: Fiber-Optic Wide Area Network for Comsewogue Union Free School District (Supporting Information - Bid Recommendation Memo) The purpose of this bid is to contract with a qualified vendor to provide a fiber-optic wide area network (WAN) solution for the Comsewogue Union Free School District. In addition to advertising, five (5) bids were solicited directly and two (2)

bids were received. The district notified the Regional Information Center that the equipment aspect of the specifications needed to be modified to include multiple levels of equipment. Therefore, it is recommended that we reject all bids.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects all bids for Bid #005-45: Fiber-Optic Wide Area Network for Comsewogue Union Free School District.”

Award Bid #005-51: Fiber-Optic Wide Area Network for Longwood Central School District (Supporting Information - Bid Recommendation Memo and Disclosure Forms) The purpose of this bid is to contract with a qualified vendor to provide a fiber-optic wide area network (WAN) solution for Longwood Central School District. In addition to advertising, five (5) bids were solicited directly and two (2) bids were received. Long Island Fiber Exchange Inc. (LIFE) indicated in its bid response that the prices do not include potential increases in pole attachment fees. These references are in contrast to its Base Bid 2, which stated the annual recurring costs are fixed for five years. LIFE’s bid included installation by a sub-contractor, Alcatel Professional Services. The specifications do not provide for assignment without the prior written consent of Eastern Suffolk BOCES. We have determined, based upon the advice of counsel, that the recurring costs are a material element of the specifications, and the Alcatel sub-contracting response is also at variance with the specifications. LIFE’s bid, therefore, is not in compliance with these material specifications of the bid.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Long Island Fiber Exchange Inc.’s bid as being non-compliant with certain specifications, and hereby awards Bid #005-51: Fiber Optic Wide Area Network for Longwood CSD, to Verizon, the low bidder meeting specifications.”

Reject Bid #005-52: Longwood Central School District High Speed Connection (Supporting Information - Bid Recommendation Memo and Disclosure Forms) The purpose of this bid is to contract with a qualified vendor to provide a secure, full duplex and unfiltered aggregate high-speed connection from the Longwood Senior High School to the BOCES Regional Information Center. In addition to advertising, five (5) bids were solicited directly and two (2) bids were received. The bid response from Long Island Fiber Exchange (LIFE) appears to be non-responsive due to the vendor indicating their bid pricing was contingent upon receiving the award for the wide area network bid for Longwood. The bidder alleged that the 45-day time period included in the bid is a violation of the Telecommunication Act of 1996. Board counsel reviewed this law and related judicial cases and indicated that there is no support for LIFE’s position. Moreover, there is no private right of action under the Telecommunication Act. Therefore, the bid response from LIFE should be rejected.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Long Island Fiber Exchange Inc.’s bid as being non-compliant with certain

specifications and hereby awards Bid #005-52: Longwood Central School District High Speed Connection to Verizon, the low bidder meeting specifications.”

Reject Bid #005-53: Fiber-Optic Wide Area Network for Hauppauge Union Free School District (Supporting Information - Bid Recommendation Memo)

The purpose of this bid is to contract with a qualified vendor to provide a fiber-optic wide area network (WAN) solution for Hauppauge Union Free School District. In addition to advertising, five (5) bids were solicited directly and (1) bid was received. After consultation with counsel, it has been determined that Long Island Fiber Exchange Inc. (LIFE) indicated in its bid response that the prices do not include potential increases in pole attachment fees. These references are in contrast to its Base Bid 2, which states the annual recurring costs are fixed for five years. We have determined, based upon the advice of counsel, that the recurring costs are a material element of the specifications. Since LIFE was the sole bidder and its bid appears to be non-responsive, we recommend that it be rejected.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Long Island Fiber Exchange Inc.’s bid for Bid #005-53: Fiber-Optic Wide Area Network for Hauppauge Union Free School District.”

Reject Bid #005-54: Patchogue-Medford Union Free School District High-Speed Connection (Supporting Information - Bid Recommendation Memo) The purpose of this bid is to contract with a qualified vendor to provide a secure, full duplex and unfiltered aggregate high-speed connection from the Patchogue-Medford High School to the BOCES Regional Information Center. In addition to advertising, four (4) bids were solicited directly and (4) bids were received. Due to the need to alter a material aspect of the specifications, we recommend that all bids be rejected.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects all bids for Bid #005-54: Patchogue-Medford Union Free School District High-Speed Connection.”

Award of Cooperative Bids (Supporting Information - Bid Recommendation Memos and Disclosure Forms) As the lead agency for the Cooperative Bidding Program, all program bids require BOCES Board approval.

RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter “BOCES”), acts as the lead agency for participants in the Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) organized pursuant to General Municipal Law §119-o and Education Law §1950; and

WHEREAS, BOCES has been delegated the responsibility for awarding program bids on behalf of certain participants as evidenced by BOCES possession of a duly adopted resolution by each of their governing boards; and

WHEREAS, BOCES has solicited, duly received, and opened Bid #2004-013: Microcomputers, Peripherals & Software; Bid #2005-004: Arts & Crafts Supplies; Bid #2005-006: Physical Education/Athletic/First Aid Supplies; Bid #2005-030: Music Supplies & Instruments; Bid #2005-055: Science Supplies; and Bid #2005-065: Paint & Paint Supplies pursuant to the terms of the Program; and

WHEREAS, BOCES has analyzed and determined the lowest responsible bidders for the above referenced bids; therefore

BE IT HEREBY RESOLVED that, on behalf of the Program Participants, BOCES rescinds the item for Bid #2004-013: Microcomputers, Peripherals and Software - Rescind one (1) item from PC University Distributors, Inc.

BE IT FURTHER RESOLVED that, on behalf of the Program Participants, BOCES awards one (1) item for Bid #2004-013: Microcomputers, Peripherals and Software - Award one (1) item to Custom Computer Specialists, Inc.

BE IT HEREBY RESOLVED that, on behalf of the Program Participants, BOCES rescinds the item for Bid #2005-004: Arts & Crafts Supplies - Rescind one (1) item from TDR Educational Supply Co., Inc.

BE IT FURTHER RESOLVED that, on behalf of the Program Participants, BOCES awards one (1) item for Bid #2005-004: Arts & Crafts Supplies - Award one (1) item to Cascade School Supplies.

BE IT HEREBY RESOLVED that, on behalf of the Program Participants, BOCES rescinds items for Bid #2005-006: Physical Education/Athletic/First Aid Supplies - Rescind eight (8) items.

Vendor

Total # of Items Rescinded

Aluminum Athletic Equipment – Royersford, PA 2 Anthem Sporting Goods - Pawcatuck, CT 1 Dol-Gray Sports – Levittown, NY 2 Morley Athletic Supply Co. – Royersford, PA 3

BE IT FURTHER RESOLVED that, on behalf of the Program Participants, BOCES awards items for Bid #2005-006: Physical Education/Athletic/First Aid Supplies - Award eight (8) items.

Vendor

Total # of Items Recommended

for Award ARC Sports – Brookfield, CT 2 Morley Athletic Supply Co., Inc. – Amsterdam, NY 2 Passon’s Sports – Jenkintown, PA 1 Port Jefferson Sporting Goods – Port Jefferson Sta., NY

3

BE IT HEREBY RESOLVED that, on behalf of the Program Participants, BOCES rescinds items for Bid #2005-030: Music Supplies & Instruments - Rescind three (3) items; two (2) items from Cornet Music of Syosset, NY and one (1) item from Universal Musical Instrument Co. LLC of Lynbrook, NY.

BE IT FURTHER RESOLVED that, on behalf of the Program Participants, BOCES awards items for Bid #2005-030: Music Supplies & Instruments - Award three (3) items; one (1) item to Interstate Music of New Berlin, WI and two (2) items to Wenger Corporation of Owatonna, MN.

BE IT HEREBY RESOLVED that, on behalf of the Program Participants, BOCES rescinds selected items for Bid #2005-055: Science Supplies - Rescind two (2) items from Laboratory Supplies Co, Inc. of Hicksville, NY.

BE IT FURTHER RESOLVED that, on behalf of the Program Participants, BOCES awards items for Bid #2005-055: Science Supplies - Award two (2) items; one (1) item to Fisher Science Education of Hanover Park, IL and one (1) item to Sargent-Welch of Buffalo Grove, IL.

BE IT FURTHER RESOLVED that, on behalf of the Program Participants, BOCES hereby recommends that all bids received for Bid #2005-065: Paint & Paint Supplies be rejected and re-bid.

Other BOCES Cooperative Bids/Quotations

Resolution to Participate in Onondaga/Cortland/Madison (OCM) BOCES Bid (Supporting Information - Resolution)

The purpose of this resolution is to authorize participation in the Onondaga-Cortland-Madison BOCES cooperative bid for the purchase of computer forms, computers/servers, computer peripherals, networks, and related supplies and software for the Regional Information Center for the fiscal year beginning July 1, 2005. The Regional Information Center has requested participation in this bid.

RECOMMENDED MOTION: “WHEREAS, it is the plan of a number of Boards of Cooperative Educational Services (BOCES) during the 2005-2006 school year to bid jointly for the purchase of computer forms, computers/servers, computer peripherals, networks, and related supplies and software, and

WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, New York desires to participate with other BOCES in New York State in the joint bidding of the above-mentioned commodities as authorized by General Municipal Law, Article 5-G; and

THEREFORE, BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, New York hereby appoints the Onondaga-Cortland-Madison BOCES to represent it in all matters related to the above that are relative to the fiscal year beginning July 1, 2005.”

E. Recommended Approval of Grants and Specially Funded Projects (Supporting Information) These grants and specially funded projects have been reviewed programmatically by the Research & Planning Office and fiscally by the Business Services Office.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the acceptance of new grants and grant adjustments as indicated in the last column of the following tables:

2004-2005 Grants – Fiscal Approval

Division Total Budget

Previous Budget

New Budget/ Increase

Previous 2004-05 Total $16,101,176 Bilingual/ESL Technical Assistance Center (BETAC) Amendment #1 Project #0635-05-5502 7/1/04-6/30/05

Regional Services

687,204 529,876 157,328

2004-05 Total To Date $16,258,504

2005-2006 Grants – Programmatic Approval


Previous Budget


Previous 2005-06 Total $ 0 Senate Member Initiative Grant – Data Analysis and Technical Assistance Group (DATAG) July 2005

Management Services

$5,000 5,000

2005-06 Total To Date $ 5,000

2005-2006 Grants – Fiscal Approval


Previous Budget


Previous 2005-06 Total $ 0 B.A.S.E.S. Mentoring Program Project #A184B050017 6/1/05-5/31/06 Budget Period 6/1/05-5/31/08 Performance Period

Regional Services and Educational

Services

219,833 219,833*

2005-06 Total To Date $ 219,833”*Per Budget Period

F. Recommended Approval of Personnel Report (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the actions contained within the following Personnel Report:

1. Leaves of Absence

(a) Certificated

(b) Civil Service

2. Resignations (a) Certificated

(b) Civil Service

Terminations

(a) Certificated (b) Civil Service

3. Change of Status

(a) Certificated (b) Civil Service

4. Appointments (a) Certificated

(b) Civil Service 5. Tenure Appointments (a) Certificated Permanent Status (b) Civil Service 6. Special Appointments

(a) Summer Programs (b) Per Diem Substitutes & Hourly/Per Diem Workers (c) Additional Assignments (d) Casual Employees (e) Adult Education (f) Consultants”

New Business

G. Recommended Approval of Contracted Services Agreements

The following Contracted Services Agreements have been reviewed and are recommended for approval by the Associate Superintendent responsible for the division seeking the services.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the following contracted services agreements:

2005-2006 School Year

Consultant Division Service Dates Amount Expenses ABCD Consulting, Inc.

Educational Services

In-district coaching/staff development on Instructional Support Team Training and other topics, as per district requests for school year 2005-2006

TBD $700 per day

none

Athletes Helping Athletes, Inc.


In-district training for the Student-Athlete Leadership Team Program, as per district requests for school year 2005-2006

TBD $5,000 per

project

none

Bird, Elliott Educational Services

Mathematics job-embedded coaching/staff development in-district, as per district requests for school year 2005-2006

TBD $1,000 per day

none

C. Weeks Associates, Inc.


Coaching/staff development in-district, as per district requests, and/or regional staff development for participating districts for school year 2005-2006

TBD $800 per day

none

Cohen, Sandra Educational Services


TBD $750 per day

none

Costanzo, Lucio Educational Services


TBD $750 per day

none

Daly-Lewis, Dr. Joan Educational Services

Job-embedded coaching/staff development in-district, as per district requests for school year 2005-2006

TBD $1,200 per day

none

DeMais, Michael A. Management Services

Transportation Management Services

7/1/05-6/30/06

Not to exceed

$50,000

none

Eagle Educational Inc.



TBD $750 per day

none

2005-2006 School Year Consultant Division Service Dates Amount Expenses Educational Testing Service


Professional development for administrators for development of skills in teacher observations and evaluations to meet NYS student learning outcomes

TBD Not to exceed

$14,184

none

EJD Consultants Management Services

Transportation Management Services

7/1/05-6/30/06

Not to exceed

$14,000

none

Frankel, Bobbe S. (DBA/Support & Grow Consultation Center)

Regional Services

Student and faculty Peer Mediation training

TBD $1,100 per

Mediation Training

and $100 an hour

per Workshop

none

Gelfand, Sybil Educational Services

English Language Arts job-embedded coaching/staff development in-district, as per district requests, and/or regional staff development for participating districts for school year 2005-2006

TBD $1,000 per day

none

Graney, Suzanne B. Regional Services

DIBELS (Dynamic Indicators of Basic Early Literacy Skills) training - Administration, scoring and decision making

6/1/05-6/30/05

Not to exceed $4,500

1,375

High Involvement Consultants


Job-embedded coaching/staff development in-district, as per district requests for school year 2005-2006

TBD $750 per day

none

Honigsfeld, Andrea Educational Services

Will provide strategies for content area teachers to support English language learners in the mainstream content area classrooms

TBD $1,000 per day

none

Learner-Centered Initiatives, Ltd.


Will provide alignment of standards, curriculum development and development of assessments in various grade levels, as per district requests for 2005-2006 school year

TBD Various rates not

to exceed $200,000

none

2005-2006 School Year Consultant Division Service Dates Amount Expenses Literacy Links, Inc. Educational

Services English Language Arts job-embedded staff development in-district, as per district requests and/or regional staff development for participating districts for school year 2005-2006

TBD $700 per day

none

Long Island Science Center


Camp Invention BOCES Summer Enrichment Institute

TBD Not to exceed

$280,000

none

Mori, Paul Quinn* Management Services

Instruct School Bus Driver Instruction classes

3/1/05-6/30/05

Not to exceed $1,500

none

Research Foundation of SUNY @ Stony Brook


Project STEP (Science and Technology Entry Program)

7/10/05-8/5/05

Not to exceed

$18,000

none

Staff Development Associates


Coaching/staff development in-district, as per district requests, and/or regional staff development for participating districts for school year 2005-2006

TBD $1,200 per day

$675 per day

Walker, Linda L. Educational Services


TBD $750 per day

$600 per day

WT Consulting Educational Services

Mathematics job-embedded coaching/staff development in-district, as per district requests, and/or regional staff development for participating districts for school year 2005-2006

TBD $500 per day

none

Zimmerman/Edelson, Inc.

Management Services

Staff development and public relations consulting services for Comsewogue School District

7/1/05-6/30/06

$38,496 none


Management Services

Staff development and public relations consulting services for Half Hollow Hills School District

7/1/05-6/30/06

$87,864 none


Management Services

Staff development and public relations consulting services for Commack School District

7/1/05-6/30/06

$34,992 none

2005-2006 School Year Consultant Division Service Dates Amount Expenses Zimmerman/Edelson, Inc.

Management Services

Staff development and public relations consulting services for William Floyd School District

7/1/05-6/30/06

$56,664 none

* Services exceed the 2004-2005 fiscal year limit”

H. Recommended Approval of an Agreement with Educational Technology Resources, Inc.

(Supporting Information – Agreement and Disclosure Form)

The purpose of this professional services agreement is to create a relationship with Educational Technology Resources, Inc. for the provision of design, engineer, installation, and maintenance services for voice, video and data networks for participating districts. The term of the agreement is from June 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Educational Technology Resources, Inc. commencing on June 1, 2005 and continuing through June 30, 2006.”

I. Recommended Approval of an Agreement with MyLearningPlan, Inc. (Supporting Information – Agreement and Disclosure Form)

This agreement with MyLearningPlan, Inc. is for a web-based professional development management system that will facilitate the maintenance and tracking of professional development and compliance participation by participating district employees. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with MyLearningPlan, Inc. commencing on July 1, 2005 and continuing through June 30, 2006.”

J. Recommended Approval of an Agreement with A+ Technology Solutions, Inc. (Supporting Information - Agreement and Disclosure Form)

This agreement with A+ Technology Solutions, Inc. is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with A+ Technology Solutions, Inc. for Local Area Network (LAN) support services.”

K. Recommended Approval of an Agreement with Connected Technology, LLC (Supporting Information - Agreement and Disclosure Form) This agreement with Connected Technology, LLC is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Connected Technology, LLC for Local Area Network (LAN) support services.”

L. Recommended Approval of an Agreement with Contemporary Computer Services, Inc. (Supporting Information - Agreement and Disclosure Form) This agreement with Contemporary Computer Services, Inc. is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Contemporary Computer Services, Inc. for Local Area Network (LAN) support services.”

M. Recommended Approval of an Agreement with Custom Computer Specialists, Inc. (Supporting Information - Agreement and Disclosure Form) This agreement with Custom Computer Specialists, Inc .is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Custom Computer Specialists, Inc. for Local Area Network (LAN) support services.”

N. Recommended Approval of an Agreement with Exobit Networks, Inc. (Supporting Information - Agreement and Disclosure Form) This agreement with Exobit Networks, Inc. is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Exobit Networks, Inc. for Local Area Network (LAN) support services.”

O. Recommended Approval of an Agreement with Exobit Networks, Inc. (Supporting Information - Agreement and Disclosure Form) This agreement with Exobit Networks Inc. is a network support agreement for remote enterprise network management and onsite network support, WAN monitoring, and e-mail and web-hosting for BOCES and participating districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the maintenance and monitoring agreement with Exobit Networks, Inc. for remote enterprise network management.”

P. Recommended Approval of an Agreement with Infosys International Inc. (Supporting Information - Agreement and Disclosure Form) This agreement with Infosys International Inc. is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Infosys International Inc. for Local Area Network (LAN) support services.”

Q. Recommended Approval of an Agreement with Langistic Networks, Inc. (Supporting Information - Agreement and Disclosure Form) This agreement with Langistic Networks, Inc. is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Langistic Networks, Inc. for Local Area Network (LAN) support services.”

R. Recommended Approval of an Agreement with Network Outsource (Supporting Information - Agreement and Disclosure Form) This agreement with Network Outsource is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Network Outsource for Local Area Network (LAN) support services.”

S. Recommended Approval of an Agreement with Networked Educational Technologies, Ltd. (Supporting Information - Agreement and Disclosure Form) This agreement with Networked Educational Technologies, Ltd. is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Networked Educational Technologies, Ltd. for Local Area Network (LAN) support services.”

T. Recommended Approval of an Agreement with Open Systems Technologies, LLC (Supporting Information - Agreement and Disclosure Form) This agreement with Open System Technologies, LLC is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with Open System Technologies, LLC for Local Area Network (LAN) support services.”

U. Recommended Approval of an Agreement with TekConnect Corporation (Supporting Information - Agreement and Disclosure Form) This agreement with TekConnect Corporation is a professional services agreement for Local Area Network (LAN) support services. BOCES will be contracting with a number of vendors for LAN support services and will be the primary coordinator and facilitator of these services that will be provided to participating school districts. The term of the agreement is from July 1, 2005 through June 30, 2006.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional services agreement with TekConnect Corporation for Local Area Network (LAN) support services.”

V. Recommended Approval of an Agreement with Accu Weather, Inc. (Supporting Information - Agreement and Form of Disclosure)

This agreement with Accu Weather, Inc. is for professional weather services that will provide up-to-the-minute meteorological information that will assist districts in making decisions regarding the opening/closing of school programs in inclement weather. There are currently fourteen districts participating in this service. The agreement will continue the services through June 30, 2006 at an annual fee of $1,970.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with Accu Weather, Inc. dated June 10, 2005 for professional weather services commencing on July 1, 2005 and continuing through June 30, 2006.”

W. Recommended Approval of a Leasehold Space Agreement with the Hauppauge School District

(Supporting Information – Agreement)

This leasehold space agreement provides for the use of three classrooms at the Hauppauge High School in the Hauppauge School District commencing on September 1, 2005 and terminating on June 30, 2006. The total annual base rent for the 2005-06 year is $7,492 per classroom. The base rent is frozen for this year unless the Consumers Price Index exceeds three percent, in which case the base rent shall increase by the amount in excess of three percent.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the leasehold space agreement with the Hauppauge School District for the use of three classrooms at the Hauppauge High School commencing on September 1, 2005 and terminating on June 30, 2006.”

X. Recommended Approval of a Multi-Year Service Agreement – Project #29-052605-2006-2009 for the Oysterponds Union Free School District in Orient


This is a four-year, multi-year service agreement for the lease of computer equipment and software by the Oysterponds Union Free School District in Orient. This equipment is being leased through the Model Schools Program within the Regional Information Center. The estimated cost for the project is $59,331.96.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #29-052605-2006-2009 with the Oysterponds Union Free School District in Orient in the estimated cost of $59,331.96.”

Y. Recommended Approval of a Resolution to Finance the Oysterponds Union Free School District in Orient Multi-Year Project #29-052605-2006-2009

For the last several years, Eastern Suffolk BOCES has provided instructional and administrative technology to participating districts. The following resolution authorizes Eastern Suffolk BOCES to enter into a financing agreement with Koch Financial Corporation (Koch) to finance the purchase of hardware, software and related services for the Oysterponds Union Free School District in Orient’s Multi-Year Project #29-052605-2006-2009 pursuant to state contract. Approval of this resolution is required to obtain necessary State Education Department approval of the project with Koch.

RECOMMENDED MOTION: “WHEREAS, the Oysterponds Union Free School District in Orient has requested that the Regional Information Center of the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, provide hardware, software, and/or related services for district technology projects, and

WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has entered into an agreement with the Oysterponds Union Free School District in Orient to provide the requested equipment and related services, and

WHEREAS, pursuant to Section 1950 (aa) of the Education Law, a board of cooperative educational services may, with the written approval of the Commissioner of Education, contract for the financing of the purchase of data processing equipment, provided the contract is in the best financial interests of such board, and

WHEREAS, pursuant to Section 170.3 of the Regulations of the Commissioner of Education, a board of cooperative educational services may, with the written approval of the Commissioner of Education, contract for the financing of the purchase of personal property including hardware, software and installment costs, provided the contract is in the best financial interests of such board, and

WHEREAS, the outright purchase of the aforementioned hardware, software, and related services would create a detrimental budgetary impact;

THEREFORE, BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby determines that the financing agreement with Koch Financial Corporation (hereinafter “Koch”) is in the best financial interests of the Board;

AND, BE IT FURTHER RESOLVED, that the Chief Operating Officer or designee is authorized to execute the agreement with Koch upon approval of the Commissioner of Education.”

Z. Recommended Approval of a Multi-Year Service Agreement – Project #F22-062405-2006-2010 Fiber Wide Area Network (WAN) Project for the Longwood Central School District


This is a five-year, multi-year service agreement for the lease of computer equipment and software by the Longwood Central School District for the Fiber WAN Project. This equipment is being leased through the Model Schools Program within the Regional Information Center. The estimated cost for the project is $365,525.55.

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #F22-062405-2006-2012 Fiber WAN with the Longwood Central School District in the estimated cost of $365,525.55 pending Longwood Central School District approval.”

AA. Recommended Approval of a Multi-Year Service Agreement – Project #H22-062405-2006-2010 High Speed Connection Project for the Longwood Central School District


This is a five-year, multi-year service agreement for the lease of computer equipment and software by the Longwood Central School District for the High Speed Connection Project. This equipment is being leased through the Model Schools Program within the Regional Information Center. The estimated cost for the project is $123,026.20

RECOMMENDED MOTION: "BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #H22-062405-2006-2012 High Speed Connection Project with the Longwood Central School District in the estimated cost of $123,026.20 pending Longwood Central School District approval.”

BB. Resolution to Finance the Longwood Central School District Multi-Year Project #F-22-062405-2006-2010 Fiber Wide Area Network (WAN)

For the last several years, Eastern Suffolk BOCES has provided instructional and administrative technology to participating districts. The following resolution authorizes Eastern Suffolk BOCES to enter into a financing agreement with Koch Financial Corporation (Koch) to finance the purchase of hardware, software and related services for the Longwood Central School District Multi-Year Project #F-22-062405-2006-2010 Fiber WAN pursuant to state contract. Approval of this resolution is required to obtain necessary State Education Department approval of the projects with Koch.

RECOMMENDED MOTION: “WHEREAS, the Longwood Central School District has requested that the Regional Information Center of the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, provide hardware, software, and/or related services for district technology projects, and

WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has entered into an agreement with the Longwood Central School District to provide the requested equipment and related services, and





AND BE IT FURTHER RESOLVED, that the Chief Operating Officer or designee is authorized to execute the agreement with Koch upon approval of the Commissioner of Education.”

CC. Resolution to Finance the Longwood Central School District Multi-Year Project #H-22-062405-2006-2010 High Speed Connection

For the last several years, Eastern Suffolk BOCES has provided instructional and administrative technology to participating districts. The following resolution authorizes Eastern Suffolk BOCES to enter into a financing agreement with Koch Financial Corporation (Koch) to finance the purchase of hardware, software and related services for the Longwood Central School District Multi-Year Project #H-22-062405-2006-2010 High Speed Connection pursuant to state contract. Approval of this resolution is required to obtain necessary State Education Department approval of the projects with Koch.

RECOMMENDED MOTION: “WHEREAS, the Longwood Central School District has requested that the Regional Information Center of the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, provide hardware, software, and/or related services for district technology projects, and

WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has entered into an agreement with the Longwood Central School District to provide the requested equipment and related services, and





AND BE IT FURTHER RESOLVED, that the Chief Operating Officer or designee is authorized to execute the agreement with Koch upon approval of the Commissioner of Education.”

DD. Recommended Approval of Conference Attendance for a Board Member

Name Conference Location Date(s) Authorized Reimbursement

Jeffrey Smith

NYSSBA Academy for Public School Governance 2005

Albany, NY

July 22-24, 2005

Actual and necessary expenses

X. Additional Items - Separate Vote

XI. Presentations and Reports to the Board

XII. Board Commentary XIII. Adjournment

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