absence quota ceation

8/7/2019 absence quota ceation

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Z23All are done by SPRO configuration. Go to spro node

Time Mangement>>>Time Data Recording And

Administration>>>>Substitution


Administration>>>>Absences>>>Absence Catalog>>>Group Personnel

sub area....


Administration>>>>Absences>>>>Absence Catalog>>>Define Absence

Catalog


Administration>>>>Absences>>>>Absence Catalog>>>Determine Entry

Screen And Time Constrain....

Time Mangement>>>Time Data Recording AndAdministration>>>>Managing Time Accounts Using Att/Absence Quota

Define Leave Quotas


Administration>>>>Absences>>>Absence Catalog>>>Absence

Counting>>>>Rules for Absence Counting (New)

This Link will be helpful:

http://saphrexpert.blogspot.com/2009/01/sap-hr-time-management-

contents.html

time managment

Time Management Basics (Personnel Time Management - PT)

POSTED BY Ananth TM on 4:12 PM under basics, Time

http://saphrexpert.blogspot.com/2009/01/sap-hr-time-management-contents.html






Personnel Time Management (also known as PT) offers functionality to record

working times and absences for employees, shift/workforce planning, shift

administration, time evaluation (attendances, absences, overtime and bonus

wages), etc.

Data entry method

PT supports online data entry, time recording systems and other self service

applications.

Who enters Time data?

PT supports data entry by time data administrators, decentralized data entry

(eg. by production supervisors) or by employees themselves.

How is Time Module integrated with other modules? (Very important

interview question)

Time Module is integrated with HR modules such as payroll and Training and

event management. It is also integrated with other non-HR modules such as



Controlling, logistics, CATS, etc. See below table for some business scenarios

where time in integrated with other modules.

Integration with Module

Functionality

Payroll

To calculate gross payroll based on attendance and absence times

Training and Event Management

Organize events based on availability data

Logistics

Using attendance and absence information (availability) for

capacity planning and order scheduling

Logistics



Using employee-related confirmations from Logistics in Time

Management

CATS

Timesheets are captured and transferred to Time Module (updates

employee's infotypes)

Controlling

Allocating work and assigning personnel costs according to the source

Time and Organizational Structure

Grouping Personnel sub-areas and employee sub-areas are very important

concept which needs to be understood. Several personnel sub-areas can be

combined so that special processing rules can be defined for these groupings.

These groupings allow the functional consultants to reduce the amount of

time spent on setting up work schedules, absence rules, attendance rules,

etc. In case a number of personnel sub-areas have the same work schedules

those are grouped together. There can be different groupings for different

reasons – i.e. grouping for work schedule can be different from the grouping

for daily work schedule. Grouping for time quotas can be different availability.



Remember

We can have special rules for each employee sub-groups, or eachpersonnel sub-areas or each employee as well by defining a different group

for each personnel sub-area or employee sub-groups.

Certain PA infotypes need to be maintained for the configuration of Time

Management. The most important infotype is organizational Assignment

(0001) – this contains personnel area, personnel sub-area, employee group

and employee sub-group.

You can use the groupings of employee subgroups and personnel subareasto:

• Define different work schedules

• Assign special rules for availability and substitutions

• Permit only certain attendance and absence types

• Specify special processing rules for time data evaluation and payroll

Employee subgroup groupings

For Time Quota Types

For Work Schedules



For Personnel Calculation Rules

Personnel subarea groupings

For Time Quota Types

For Work Schedules

For daily work schedules

For Substitution/Availability types

For attendances/absences

For attendance/absence counting

For premiums

For time recording



Employee groupings

for

Time Evaluation

For time wage type selection

For time type determination

For dynamic daily work schedule assignment

For Substitution/Availability types

For checking value limits

For automatic absence quota accrual

For absence valuation

Time Module - config

POSTED BY Ananth TM on 6:06 PM under config, Time

IMG Personnel Time Management Work Schedules Define Public

Holiday Classes



IMG Personnel Time Management Work Schedules Personnel Subarea

Groupings Group Personnel Subareas for the Work Schedule

IMG Personnel Time Management Work Schedules Personnel Subarea

Groupings Group Personnel Subareas for theDaily Work Schedule

IMG Personnel Time Management Work Schedules Daily Work

Schedules Define Daily Work Schedules

IMG Personnel Time Management Work Schedules Period WorkSchedules Define Period Work Schedules.

IMG Personnel Time Management Work Schedules Day Types

Define Day Types.


Define Day Types.


Define Special Days.

IMG Personnel Time Management Work Schedules Work Schedule

Rules and Work Schedules Define Employee Subgroup Groupings


Rules and Work Schedules Define Groupings for the Public Holiday

Calendar.




Rules and Work Schedules Set Work Schedule Rules and Work Schedules.


Rules and Work Schedules Generate Work Schedules Manually

IMG Personnel Time Management Work Schedules Planned Working

Time Set Default Value for the Work Schedule.

IMG Personnel Time Management Work Schedules Planned Working

Time Set Default Value for Time Management Status.

IMG Personnel Time Management Time Data Recording and

Administration Substitutions Define Personnel Subareas for Substitution

Types.


Administration Substitutions Set Defaults for Substitution Types.


Administration Absences Absence Catalog Group Personnel Subareas

for Attendances and Absences.


Administration Absences Absence Catalog Define Absence Types.


Administration Absences Absence Catalog Absence Counting

Define Counting Classes for the Period Work Schedule.




Administration Absences Absence Catalog Absence Counting Rules

for Absence Counting (New) Group Employee Subgroups for Time Quotas.



for Absence Counting (New) Group Personnel Subareas for Time Quotas



for Absence Counting (New) Define Rules for Rounding Counted Absences



for Absence Counting (New) Define Counting Rules



for Absence Counting (New) Define Counting Rules Deduction rules for

Absence quotas


Administration Absences Absence Catalog Absence Counting

Assign Counting Rules to Absence Types.


Administration

Attendances/Actual Working Times

Define AttendanceTypes.


Administration Attendances/Actual Working Times Attendance counting

Rules for Attendance counting (New) Assign Counting Rules to



Attendance Types.


Administration Managing Time Accounts Using Attendance/Absence Quotas

Time Quota Types Define Absence Quota Types.



Calculating Absence Entitlements Automatic Accrual of Absence Quotas

Permit Quota Generation Without Time Evaluation.

IMG Personnel Time Management Time Evaluation Time Evaluation

Settings Set Personnel Subarea Groupings for Time Recording.



Calculating Absence Entitlements Rules for Generating Absence Quotas

Set Base Entitlements Base Entitlement for Absence Quota Generation.



Calculating Absence Entitlements Rules for Generating Absence Quotas

Determine Validity and Deduction Periods.



Calculating Absence Entitlements

Rules for Generating Absence Quotas

Set Base Entitlements Define Generation Rules for Quota Selection.

Absence Quotas - Simple Example

POSTED BY Ananth TM on 9:39 PM under Quota, Time

Suppose, your client has two types of leaves, say, casual leave and sick leave

which are applicable to the same employee sub groups and personnel



subareas. So you want to know how to generate these two quotas in this

situation using the report RPTQTA00, right.

Here are the steps to be followed to generate these two leave quotas:

1. There is only one Personnel Subarea grouping for absences.

2. You have to create two different absence types, obviously, for casual leave

and sick leave, say, "casu" and "sick" with all the usual entry screens and

time constraint classes.

3. The counting class for the Period Work Schedule has to be assigned.

4. The employee sub group grouping and the personnel subarea grouping for

time quotas remain the same for both the quotas.

5. You have to define two different absence quota types for casual leave and

sick leave, say, 90 and 91. (Both measurement units as days)

6. Set the "no generation" radio button for both the quotas 90 and 91in the

node 'permit quota generation with out time evaluation'. (As you wish to

generate them both by RPTQTA00)

7. Set the feature QUOMO with a default value, say, 10 for your country

grouping.

8. Set the base entitlements separately for both the quotas, say, 25 days for

casual leave (constant, calender period) and 5 days for sick leave (constant,

calender period).



Please make sure that the rule for base entitlement is different for the

quotas, say, 001 for casual leave and 002 for sick leave.

9. Determine the validity and deduction periods for both the quotas

separately.

10. Create two different generation rules with these two different base

entitlements.

11. Create only one deduction rule, say, 999 for both the quotas. You can

type the two absence quota types one by one sequentially.

12. Create only one counting rule for both the absences if the conditions for

absences are the same, and assing the deduction rule to this counting rule.

(If you want the absences to be counted differently then you can go for two

different counting rules).

13. Assign this same counting rule to these two absence types, casual leave

and the sick leave separately.

14. Set Perosnnel Subarea groupings for time recording. (We often tend to

forget this node.)

15. Go to SE38 and run the report RPTQTA00 to an employee for a given

validity period, say from 01.01.2007 to 31.12.2007 and do the test run.

You must get both the quotas in the screen, i.e., 25 days for casual leave and

5 days for sick leave.

Absence Quotas - Simple Example



POSTED BY Ananth TM on 9:39 PM under Quota, Time

Suppose, your client has two types of leaves, say, casual leave and sick leave

which are applicable to the same employee sub groups and personnel

subareas. So you want to know how to generate these two quotas in this

situation using the report RPTQTA00, right.

Here are the steps to be followed to generate these two leave quotas:

1. There is only one Personnel Subarea grouping for absences.

2. You have to create two different absence types, obviously, for casual leave

and sick leave, say, "casu" and "sick" with all the usual entry screens and

time constraint classes.

3. The counting class for the Period Work Schedule has to be assigned.

4. The employee sub group grouping and the personnel subarea grouping for

time quotas remain the same for both the quotas.

5. You have to define two different absence quota types for casual leave and

sick leave, say, 90 and 91. (Both measurement units as days)

6. Set the "no generation" radio button for both the quotas 90 and 91in the

node 'permit quota generation with out time evaluation'. (As you wish to

generate them both by RPTQTA00)

7. Set the feature QUOMO with a default value, say, 10 for your country

grouping.

8. Set the base entitlements separately for both the quotas, say, 25 days for

casual leave (constant, calender period) and 5 days for sick leave (constant,



calender period).

Please make sure that the rule for base entitlement is different for the

quotas, say, 001 for casual leave and 002 for sick leave.

9. Determine the validity and deduction periods for both the quotas

separately.

10. Create two different generation rules with these two different base

entitlements.

11. Create only one deduction rule, say, 999 for both the quotas. You can

type the two absence quota types one by one sequentially.

12. Create only one counting rule for both the absences if the conditions for

absences are the same, and assing the deduction rule to this counting rule.

(If you want the absences to be counted differently then you can go for two

different counting rules).

13. Assign this same counting rule to these two absence types, casual leave

and the sick leave separately.

14. Set Perosnnel Subarea groupings for time recording. (We often tend to

forget this node.)

15. Go to SE38 and run the report RPTQTA00 to an employee for a givenvalidity period, say from 01.01.2007 to 31.12.2007 and do the test run.

You must get both the quotas in the screen, i.e., 25 days for casual leave and

5 days for sick leave.



To generate quota for six months through time evaluation

POSTED BY Ananth TM on 11:02 AM under Quota, Time

Solving this with an example from real scenario

3 Quota to be generated through time evaluation.

1. CL, should be generated for calendar year (i.e., 01.01.2009-31.12.2009)

2. EL, should be generated once in 6 months {(i.e., 01.01.2009-30.06.2009

1st block of the current year, and then to 01.07.2009-31.12.20092nd block of

the current year)} any leave balance in the 1st block should be carried

forward to 2nd block and leave balance of 2nd block carried forward to the

1st block of next year and the limitation is 300 EL.

3. HPL, should be generated once in 6 months (i.e., 01.01.2009-30.06.2009

1st block of the current year, and then to 01.07.2009-31.12.20092nd block of

the current year)} any leave balance in the 1st block should be carried

forward to 2nd block and leave balance of 2nd block carried forward to the

1st block of next year

Solution

configure Table V_T559L "Define Generation Rules for Quota Type

SelectionAbsence Quota"

01 For the CL > Accural Period Tab you have to select Time Evaluation

Period, and in Transfer Time Tab select Calendar Period.

02 For EL > Accural Period Tab you have to select Time Evaluation Period and

in Transfer Tab select other period and give six months , for this Six months

you have to Define Period Parameter and assign here.

03 For HPL you can proceed same as step 2.

For Leave Carry forward , copy the Rule TQTR and use VARSTCURMO &

VARSTREDY Operation to carry forward the Leaves once in a six months.



Time Management - Terms

POSTED BY Ananth TM on 2:04 PM under terms, Time

1. Day Balance - It is the balance days to be entitled from his quota.

2. Period Balance - It is the balance period from the actual accrual period

3. Accrual Period - Accrual period is the actual period for the Absence quota,

may be your financial year or calendar year

4. Time evaluation period - Time evaluation period is the period in which you

are going to run thetime evaluation

5. Payroll period - Payroll period is the actual period to run the payroll. (Eg:

01.10.2006 to 31.10.2006)

6. Other period - can be select if you need your absence quota period other

than these periods, you can mention your own period

absence quota ceation

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