From: Foi EnquiriesTo:Subject: FOI-16-1103 - Late DocquetsDate: 16 September 2016 08:10:07Attachments: Further Information - Right to Review & Appeal.pdf

FOI-16-1103 - Late Docquet 11 Feb 2016_Redacted.pdfFOI-16-1103 - Late Docquet 16 Feb 2016a_Redacted.pdfFOI-16-1103 - Late Docquet 16 Feb 2016b_Redacted.pdf

Dear , Thank you for your information request of 22 August 2016. Aberdeen City Council (ACC) hascompleted the necessary search for the information requested.

With reference to Aberdeen City Council Standing Orders March 2014 (revised 10.3.14)paragraph 45(2)(v), I should appreciate it if you would please provide me with a copy of thedocquets relating to each of the four late submission items below which were treated as amatter of urgency. 1. ABERDEEN, 11 February 2016. Minute of Meeting of the PLANNING DEVELOPMENTMANAGEMENT COMMITTEE. MATTER OF URGENCYThe Convener intimated that he had directed in terms of Section 50(B)(4)(b) of the LocalGovernment (Scotland) Act 1973 that the following item be considered as a matter of urgencyto enable the item to be considered timeously. THE REPAIR AND REPLACEMENT OF WINDOWS AND DOORS – CHI/16/031 2. ABERDEEN, 16 February 2016. Minute of Meeting of the FINANCE, POLICY AND RESOURCESCOMMITTEE. MATTER OF URGENCYThe Convener intimated that he had directed in terms of Section 50(B)(4)(b) of the LocalGovernment (Scotland) Act 1973 that the following item be considered as a matter of urgencyas community groups were requiring funding to be in place before the next committee cycle. TWINNING AND INTERNATIONAL PARTNERSHIPS - OCE/16/001 3. ABERDEEN, 16 February 2016. Minute of Meeting of the FINANCE, POLICY AND RESOURCESCOMMITTEE. MATTER OF URGENCYThe Convener intimated that he had directed in terms of Section 50(B)(4)(b) of the LocalGovernment (Scotland) Act 1973 that the following item be considered as a matter of urgencyso that the item could be considered timeously. DEVELOPER OBLIGATIONS AND NON HOUSING DEVELOPER CONTRIBUTIONS - CG/16/026 4. ABERDEEN, 29 October 2015. Minute of Meeting of the PLANNING DEVELOPMENT

MANAGEMENT COMMITTEE. MATTER OF URGENCYThe Convener intimated that he had directed in terms of Section 50(B)(4)(b) of the LocalGovernment (Scotland) Act 1973 that the following item be considered as a matter of urgencyto enable the item to be considered timeously. ROWETT RESEARCH INSTITUTE GREENBURN ROAD BUCKSBURN Late docquets are attached for the three late items at the meetings on 11 and 16 February 2016respectively. With regard to the late docquet requested for the Rowett Research Institute item at thePlanning Development Management Committee of 29 October 2015, we are unable to providethis as it is not held by the Council. The report on the Rowett Research Institute planning application met the deadline forsubmission in terms of Council Standing Order 45(2)(v), and was circulated within the firstagenda circulation. The written representations were not received in time for the first agendacirculation, therefore a sample was circulated within an additional circulation - however, a latedocquet was not required as the item was already on the agenda by virtue of the planningapplication report. With regard to the minute of the Planning Development Management Committee meeting of 29October 2015, the ‘MATTER OF URGENCY’ paragraph was included in error - the item did notrequire to be considered as a matter of urgency as a copy of the agenda including the item wasopen to inspection by members of the public for at least three clear days before the meeting inaccordance with Section 50B(4)(a) of the Local Government (Scotland) Act 1973. ACC is unable to provide you with information on the late docquet for the item heard at thePlanning Development Management Committee on 29 October 2015 in relation to RowettResearch Institute Greenburn Road Bucksburn as it is not held by ACC. In order to comply withits obligations under the terms of Section 17 of the FOISA, ACC hereby gives notice that thisinformation is not held by it. ACC is unable to provide you with information on signatures contained within the attacheddocuments as it is exempt from disclosure. In order to comply with its obligations under theterms of Section 16 of the FOISA, ACC hereby gives notice that we are refusing your requestunder the terms of Section 38(1)(b) in conjunction with 38(2)(a)(i) – Third Party PersonalInformation - of the FOISA. In making this decision ACC considered the following points: ACC is of the opinion that Section 38(1)(b) applies to the information specified above as theinformation in question is personal information relating to living individuals, and the applicant isnot the data subject. ACC is of the opinion that Section 38(2)(a)(i) applies, as ACC considers that disclosure of this

information would be a breach of the first Data Protection Principle (that personal informationmust be processed fairly and lawfully). ACC Officers would not expect ACC to release thisinformation about them into the public domain under the Freedom of Information (Scotland) Act2002. We hope this helps with your request. Yours sincerely, Grant WebsterInformation Compliance Officer INFORMATION ABOUT THE HANDLING OF YOUR REQUEST ACC handled your request for information in accordance with the provisions of the Freedom ofInformation (Scotland) Act 2002. Please refer to the attached PDF for more information aboutyour rights under FOISA. Information Compliance TeamCommunications and PromotionOffice of Chief ExecutiveAberdeen City CouncilRoom 1-24Town HouseBroad StreetABERDEEN AB10 1AQ

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