Minutes of the General Meeting of

Aldinga Bay Business & Tourism Association held on Wednesday 20th July 2016, 5.30pm

Meeting held at the Aldinga Central Shopping Centre, Level 1 – Boardroom, Pridham Boulevard Aldinga Beach

MINUTES 1. Welcome

a. Present: Hazel Wainwright, Martin Howells, Jess Sweet, Toff West, Daniel Drummond, Matt Rycroft, Steven Eigen, Carly Hamilton, Alan Barrie, Nani Johnston, Richard Maxwell, Joff Chappel, Tony Bezuidenhout, Shelley Bezuidenhout

b. Apologies: Roma Howells, Anatoly Patrick, Debbie Hutchison, Ivan Nikolic

2. Guest Speakers:

Alan Barrie - Radio 5ZZZ sponsorship, coordinator and presenter

Toff West - Fridays After Five

Carly Hamilton - Building Family Opportunities

Nani Johnston - Mortgage Broker at Rise High Financial Solutions

3. Minutes of Previous Meeting (correspondence details circulated to members)

Hazel passed, Martin Seconded. Carried.

Quorum - yes

4. Business Arising From Minutes

Please refer Action Items

5. Correspondence 5.1 In and 5.2 Out

Over ~1000 emails. Too many headers to print. See paper correspondence. Hazel suggested that committee members be advised they can access via password.

5.3 Newsletter OUTS (from Chair):

6. Reports 6.1 Chair's report: • Attended the Aldinga Sellicks alliance. Looking at DV, Aboriginal community

involvement, youth involvement etc • Old Aldinga Township Upgrade and FAP • New library and mainstreet of Aldinga • Superschool possibility • Sellicks Community garden • Heat mapping of the community • Community conference in Melbourne: Motion ABBTA to support my attendance to

the conference in Melbourne- 13th Sept to 15th Sept incl accommodation • Defibrillator for Gallilee? • Pageant conveners • AGM • Audit • Arts patron of ECO Village • Aust Day B-fast • Kangaroo signs • Levee on Main South Rd • Main South Rd roadworks • EDF • MSA report • TDU

6.2 Secretary's report:

A range of activities including: Aldinga Sellicks Alliance Planning Meeting, Political Forum for candidates, Meeting with Aldinga Youth, Photoshoot with Hazel, EDF, etc.

6.3 Treasurer's report: ALDINGA BAY BUSINESS AND TOURISM ASSOCIATION INC. STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE PERIOD 18 May to 21 June 2016 Opening balance $13073.74 Receipts Membership 70 Market stall 255 Raffle Market BBQ

PayPal 135.46 (ABBTA Memberships) DCSI Grant 4424 Judith Jones 52 (following up with bank) Total receipts 4936.46 Expenditure Chq # 00000277 15.95 Domain Renewal # 00000275 50 Rural Press # 00000274 150 ABBTA website hosting # 00000272 168.48 Martin’s car service # 00000276 399 Computer equipment DSS grant # 00000273 1473 Computer equipment DSS grant # 00000270 300 Pepper Tree Café Networking event (replacement cheque) # 00000271 50 Rural Press Total expenditure 2606.43 Balance as per accounts and Bendigo Bank Cheque account $15403.77 Jessica Sweet Treasurer ALDINGA BAY BUSINESS AND TOURISM ASSOCIATION INC. STATEMENT OF RECEIPTS AND EXPENDITURE FOR THE PERIOD 22 June to 19 July 2016 Opening balance $15,403.77 Receipts Membership 70 Market stall 298 Raffle 19.60 Market BBQ PayPal 135.76 ( ABBTA Memberships)

Total receipts 523.36 Expenditure Chq Total expenditure 00.00 Balance as per accounts and Bendigo Bank Cheque account $15,927.13 Jessica Sweet Treasurer

7. Sub Committee Reports

7.1 Market Report – See Appendix 7.2 Promotions & Marketing – (Hazel) To promote Century 21 Southcoast (Shelley Bezuidenhout). Martin to follow up with Radio 5ZZZ in relation to possible promotion of ABBTA members as a bulk package. 7.2.1 Logo/Branding Update: Tony and Shelley advised too much white space, waves not clear, the spray is being “lost”. Roma advised same thing prior to meeting. Resolved that Martin and Hazel will advise Barnaby to tweak. 7.3 Events – Networking – Martin advised: Aldinga On Display, TDU and Sellicks Motorcycles Races coming up.

7.4 Website Report - (Martin) See Appendix 7.5 Social Media and Facebook Report (Martin) See Appendix 8. General Business

8.1 Members running of forthcoming July Market: Ivan, Daniel, Matt, Jess to assist

9. Other Business

9.1 FAF: To continue discussion with Toff West. Background is that Toff proposed FAF run from December to January for nine occasions based on 3-4 meeting with his subcommittee. Wanted to know how much ABBTA requires - $100 per week? Elise not interested in being coordinator this time around. Hazel and Martin advised community and businesses want longer presence as well as Aldinga on Display, Sellicks motorcycles races on October 21 and February 17 respectively, can be taken advantage of. 9.2 Aldinga Eco Village Precinct and market: Martin advised talking to Lou to enable Eco Village participation in ABBTA Sunday Market 9.3 Grants (Martin): To resume application for a grant for a van and any other useful grants. 9.4 Business Awards 9.5 WFD Progress Update (Martin): To renew Ivan Nikolic’s contract. 9.6 Progress of Office: Tony and Shelley suggested Aldinga Community Centre. Martin to follow up with Hazel. Martin asked Carly if available to assist inside office in relation to her programs, mentorship, etc. Carly said yes. 9.7 Eileen Lubiana Grant for art project Aldinga/Sellicks: Martin to discuss with Eileen and Hazel 9.8 Andrea Fraser filmmaker: Martin to look for a grant, discuss with Hazel. Invite Andrea to next meeting. 9.9 Godfather Visit Seaford Kindergarten (Matt & Steven): Matt advised this went very well. Godfather had a two minute rest then went ahead. 9.10 AGM location and date (expected September 21st). Promo Southern Times. Up for further discussion. 9.11 Jess Sweet proposed new Facebook Forum: to be discussed later. 9.12 Petrol Cards: Hazel to give out at the AGM 9.13 Daniel and Ivan: App Idea – Daniel to advise around AGM time. 9.14 Ivan, Cows for Cambodia: return and address at next meeting 9.15 Christmas Pageant: In progress, unsure if ABBTA will assist, Hazel to report back. 9.16 Hazel’s attendance at Future of Communities Conference. Hazel put forward the motion that ABBTA pay for her accommodation and attendance at “Future of Communities Conference” in Melbourne, Sept 14-15, up to the amount of $1000, with Hazel paying for flights. Motion was seconded by Martin and passed. 9.17 Hazel mooted the idea of ABBTA auspicing the Christmas Pageant. Response from committee was positive and now awaiting info. re. pageant committee being finalised. Contact is Anne Chittleborough. 9.18 Market Signs Modification by Daniel: Daniel to produce engineering drawing of fold up market roadside sign. If approved, construct one. Test it. Do others if successful.

10. Next Meeting: August 17th, L.J. Hooker Room Aldinga Central. 11. Meeting closed: 7:26pm

ACTION ITEMS

Item No

Date Details Status

1 Hazel to contact Shahins (Peregrine) in relation to signage to Aldinga near On the Run Proposal

Hazel to contact sign writers to come up with a concept to present.

27 ABBTA purchase a van – Martin to apply for community grant ($15 000) for this

Martin has several grants in mind.. Continuing

28 Martin to write to civic (town guide) organisers to have town guide at Aldinga Shopping Complex repaired.

Hazel contact again. There are several guides. They will discuss February. Continuing

43 Enquire if Rosey’s would like

to become an ABBTA member

Hazel

52 ABBTA review relationship

with FAF In progress. Martin and Hazel.

53 TDU 2017 – consider

decorating houses To commence June/July. Needs a theme, Hazel to investigate.

54 Send Barnaby’s work to members for feedback

To be contacted again

57 Promote ABBTA Committee

Members on Facebook: Debbie, Anatoly, Hazel

Martin to do. See #61

58 Commence preparations to run Australia Day Breakfast BBQ

Hazel to monitor and progress, unsure who is actually doing it now?

60 $52 unexpected payment in

Bendigo Bank from a “Judith Jones”.

Jess to follow up with bank and resolve.

61 Promote Century 21

Southcoast (Shelley Martin to do

Bezuidenhout).

62 Follow up with Radio 5ZZZ: members package

Martin to do

63 Logo to be tweaked Martin and Hazel to contact Barnaby 64 FAF operational period Martin and Hazel to discuss with Toff

65 Eco Village input into ABBTA

Sunday market Martin to continue discussion with Lou

66 Ivan Nikolic – renew for another six months

Martin to discuss with Kris McMillan

67 Office possibility at Aldinga Community Centre

Martin to discuss with Hazel

68 Eileen Lubiana artwork for Aldinga Bay

Martin to discuss with Hazel re. grant and Eileen

69 Andrea Fraser film maker Martin to look at grant and discuss with Hazel

70 AGM September 21,

determine location Hazel, Martin and Jess

71 Aldinga Bay Business and Community Connect Facebook forum

Jess to review and bring to next meeting

72 Petrol cards to be handed out at AGM

Hazel to do

73 App for market stallholders Daniel and Ivan to resume around AGM

74 Cows for Cambodia Ivan to advise

75 Christmas Pageant Hazel to report back 76 Hazel’s attendance at Future

of Communities Conference Approved. Hazel to register

77 Market signs modification by Daniel

Daniel to produce drawing, have it approved by committee and modification made and tested.

78 79

Appendix Web Report Martin stated we beat Onkaparinga Council and Fleurieu Peninsula Tourism again in terms of engagement, and with fewer posts. (See below)

Market Report ABBTA Market Report June 26th 2016 Cold day 13 C, approx. 200-300 attendees. Raffle, Coffee/Tea and Cake Stall: run by Jess, Ivan and Daniel. Matt assisted during start and end of market. Float: $180.70 Total: $200.30 (199.80 was counted by Daniel & Ivan?) Profit: $19.60 <— banking Raffle was composed entirely of stall holder donations. Reason for relatively low profit was low visitor attendance. Winner was Ivan. Expenses: 30m cling wrap 1.10 100 teaspoons 4.00 60 coffee cups with lids 16.50 6 jam donuts 2.50 100 serviettes 1.90 100 lipton tea bags 3.50 500 sugaring tablets 7.35 9 choc muffins 3.50 40paper plates 3.00 150g sugar sticks 1.70 2 litres milk 2.00 9 blueberry muffins 3.50 mocciona coffee 150g 7.15 club hammer 16.70 8 large tent pegs 22.80 raffle box 4.95 Total: $102.15 (Note: many of these left over and will be used again) 15 Stallholders, 14 inside, 1 outside:

Cash received: $285 +$13 (insurance) = $298 Online: $0 Total: $298 $298.00 <— banking Karen Smith became an ABBTA member in order to be insured Notes: Heather Sanders advised that Blackwood market has soup and cakes made by people in church group also a guitar player and works well. Perhaps approach Men’s Shed to assist and obtain more visors then by WOM or ask Church group? Lou of Lou’s shack visited and placed his cards on table. He advised away for one month and can discuss possible Eco Village input into market upon return. Chook’s Little Winery Tours visited the market and I saw a person from Aged Care, visit. First market where we promoted it as an event and shared to a number of Facebook groups. The hall was shut down by 2.30pm and all items in storage by 2.53pm - a new record - thanks to everyone for help. Stallholders were: Cultural Flavours Heather Sanders Janice Robinson Leoné Mackenzie Julie Coole Sally Hoey Callieandra Cards Georgie Cruickshank Suzanne Drury Michael Mckay Karen Smith Kamini Ed McCaul Kathryn (Nutrimetics) Raffle (Jess) All stall holders very happy. Even those who haven't been happy at the last few. Reminder for 10am winter start.

Need pens texta a raffle sign with prices. A box to draw raffle extension cord for urn. I will look into large table skirt or cloth for raffle table so it looks better. Great day all looking forward to the next market.