2013 Annual Meeting of the American Associ ation for the Surgery of Trauma & Clinical Congress of Acute Care Surgery

September 18-21, 2013 Hilton San Francisco

Exhibitor Prospectus &

Marketing and

Promotional Opportunities

OverviewOverview

Table of contentsTable of contentsMeeting ScheduleMeeting Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Marketing & Educational GrantsMarketing & Educational Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 4

Exhibitor InformationExhibitor Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 14

Symposium InformationSymposium Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 17

Exhibit LayoutExhibit Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1919

FormsForms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 20

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Meeting Schedule At A Glance (subject to change)

Wednesday, September 18, 2013Welcome 12:15 p.m. – 12:50 p.m.General Session 12:50 p.m. – 4:00 p.m.Challenging Cases Panel 4:00 p.m. – 5:00 p.m.Poster Session & Exhibit 5:00 p.m. – 7:00 p.m.Hall Opening Reception

Th ursday, September 19, 2013Committee Meetings 6:15 a.m. - 7:30 a.m.Exhibit Hall Hours 7:00 a.m. – 3:30 p.m. Breakfast in Exhibit Hall 7:00 a.m. – 8:30 a.m.General Session 7:30 a.m. - 9:40 a.m.Refreshment Break 9:40 a.m. – 10:00 a.m.(with exhibitors)General Session 10:00 a.m. - 12:30 p.m.Lunch Sessions 12:30 p.m. - 2:00 p.m.Concurrent Paper Sessions 2:00 p.m. - 5:00 p.m.

Friday, September 20, 2013Committee Meetings 6:15 a.m. – 7:30 a.m.Breakfast in Exhibit Hall 7:00 a.m. – 8:30 a.m.Exhibit Hall Hours 7:00 a.m. – 3:30 p.m.General Session 7:30 a.m. – 9:10 a.m.Refreshment Break 9:10 a.m. – 9:30 a.m.(with exhibitors)General Session 9:30 a.m. – 12:00 p.m.Lunch Sessions 12:00 p.m. – 1:30 p.m.Concurrent Paper Sessions 1:30 p.m. – 4:50 p.m.Annual Business Meeting 5:00 p.m. – 6:15 p.m.AAST Dinner Banquet 8:00 p.m. – 10:00 p.m.

Saturday, September 21, 2013Breakfast 7:30 a.m. – 8:30 a.m.General Session 8:00 a.m. – 12:00 p.m.

Founded in 1938, Th e American Association for the Surgery of Trauma is the premier academic trauma surgery organization in the United States and has approximately 1, 300 members from 30 countries.

Th e AAST Annual Meeting and Clinical Congress of Acute Care Surgery attracts a total of over 900 attendees with 700 physicians and scientists whose primary interest lie in the investigation and treatment of various forms of trauma and the application of surgical critical care. It is expected that more than 10% of meeting attendees will be from Europe, South America, Asia and Africa.

Th e AAST Annual Meeting and Clinical Congress of Acute Care Surgery consists of 20 minute paper presentations, master surgeons lectures, panel presentations, poster session, two addresses: Presidential Address and Fitts Orator, and numerous networking opportunities.

Th is year’s meeting will mark the 75th anniversary of the association and will be held in the city of San Francisco, the same city the inaugural meeting was held in 1938.

We hope that you take the time to review the information in the coming pages and if you have any ques-tions, please contact the AAST Central Offi ce at (800) 789-4006 or email aast@aast.org.

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Marketing Opportunities

Th e American Association for the Surgery of Trauma off ers a variety of marketing opportunities for companies to reach trauma and acute care surgeons across the United States and abroad. Each op-portunity listed below is for one year ( January – December). For more information, please contact Sarah Cohen, scohen@aast.org or Sharon Gautschy, sgautschy@aast.org or 800/789-4006.

Annual Meeting Platinum Gold Silver Bronze Exhibit Booth (2) (1) (1) (1)Pre-Post registration listing Pre or

PostPre or Post

Extra Badges (4) (2) (2) (1)Description with logo in on-site exhibitor booklet Description in on-site exhibitor booklet Ad in on-site exhibitor booklet (Full) (½) (½) (¼)Satellite Symposium Annual Meeting App Ad Annual Meeting App Description in Exhibitor Section Logo in Description in App Upload documents to App in exhibitor section Send out Push Notification to attendees Complimentary Banquet Tickets (8) (4) (2)Mobile Device charging station near booth Cyber Café Sponsor (# of days) (4) (3) (2) (1)Ad in Annual Meeting Daily Newsletter (¼) (¼)Flyer in AAST Sponsored Door Drop Recognition from the Podium Signage by registration, exhibit hall &AAST Info table Booth signage noting your sponsor level Listing in Corporate Marketing Partner Flyer by level Listing in Annual Meeting E-News Education Platinum Gold Silver Bronze 10-Hour CME packages to give customers (4) (2) (1)Journal of Trauma and Acute Care Surgery Platinum Gold Silver Bronze Color full page Ad (2) (1) (1)Ipad Bands (2) (1)Web Impressions (100,000) (75,000) (50,000)

Overall Recognition Platinum Gold Silver Bronze Listing on Corporate Partner Page on AAST Website Logo on Corporate Partner Page on AAST Website Listing in AAST Quarterly Newsletter Listing in Electronic Newsletter (3x/yr)

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PLATINUM PARTNERFEE: $75,000 (limited to four)

Annual Meeting

Exhibiting ($12,000 value)• Exhibit booth package with two 8x10 spaces and preferred placement • Pre and post registration lists• Four (4) extra exhibitors badges • Description with logo in on-site exhibitor booklet• Full page color ad in on-site exhibitor booklet given to all attendees (ads only off ered to marketing partners)

Satellite Symposium ($20,000 value)• Up to eight (8) hours to be held during non-CME time (All AV, food and beverage is the responsibility of the company)

Annual Meeting App ($7,500 value)• Ad on the landing page – an opening banner ad and once clicked on it can be a static ad or a 1-2 minute video – to run at the launch of the app and continue until the app launches for the next years meeting (approximately nine months)• Logo and full description with a link to company’s website in the Exhibitor section of the app• Ability to upload documents to exhibitor section of the app• AAST management will send out one alert to attendees during the Annual Meeting – content of alert up to corporate marketing partner but approved by Association

Mobile device charging station next to your booth, with your logo (a $3,500 value)

Other ($9,500 value)• Eight (8) banquet tickets• Cyber Café sponsor for all four days• ¼ page ad in the AAST Annual Meeting Daily newsletter for all four days• Flyer in AAST sponsored door drop – content approved by Association (fl yer quantity must be supplied to AAST by designated date)

Recognition

• By the president from the podium during the opening session• Logo on rotating slides prior to opening session on Wednesday and afternoon sessions on Th ursday and Friday• Signage by registration, AAST information area, Cyber Café and outside of exhibit area listing as Platinum corporate marketing partner• Designation in Exhibit Hall at booth fl oorplan as platinum sponsor with charging station• Booth signage identifying you as a corporate marketing sponsor• Listing on corporate marketing partner fl yer in all attendee bags• Listing in Annual Meeting E-News – sent out at least two times prior to Annual Meeting and once after Annual Meeting

Education ($1,000 value)• Four (4) 10-hour packages of CME to be provided to customers for use on the AAST e-Learning site (total of 40 hours of self-assessment credit)

Journal of Trauma and Acute Care Surgery ($23,000 value)• Two full page color ads (issue of choice)• Two Cover iPad Bands• 100,000 web impressions• Additional advertising at 20% discount on “Most Popular” Sponsorship or eTOC Banner

Overall Recognition

• Company logo, description and link on Corporate Marketing Partner page on the AAST website for one year• Listing in print AAST Newsletter quarterly with logo• Listing in electronic newsletter three times a year with logo 5

GOLD PARTNERGOLD PARTNERFEE: $50,000 (limited to four)FEE: $50,000 (limited to four)

Annual Meeting

Exhibiting ($7,500 value)• Exhibit booth package with one 8x10 space and preferred placement • Pre and Post registration listing• Two (2) extra exhibitor badges• Description with logo in on-site exhibitor booklet• Half page four color ad in on-site exhibitor booklet given to all attendees (ads are only off ered to marketing partners)

Satellite Symposium ($10,000 value)• Up to four (4) hours to be held during non-CME time (All AV, food & beverage is the responsibility of the company)

Annual Meeting App ($5,000 value)• Ad on the landing page – an opening banner ad and once touched opens to full ad to run at the launch of the app for the meeting until the last day of the meeting (approximately three months). • Logo and description with a link to company’s website in the exhibitor section of the app• Ability to upload documents to section of the app

Other ($5,000 value)• Four (4) banquet tickets• Cyber Café Sponsor for three days (Wednesday-Friday)• ¼ page black and white ad in AAST Annual Meeting daily newsletter (two days)• Flyer in AAST sponsored door drop – content approved by Association (fl yer quantity must be supplied to AAST by designated date)

Recognition

• By the president from the podium during the opening reception• Logo on rotating slides prior to opening session on Wednesday and on Saturday morning• Signage by registration, AAST information area, Cyber Café on designated days and outside of exhibit hall listing corporate marketing partners• Booth signage listing as a corporate marketing partner• Listing on corporate marketing partner fl yer in all attendee bags• Listing in Annual Meeting E-News – sent out at least two times prior to the Annual Meeting and once after the Annual Meeting

Education ($400 value) • Two (2) 10-hour packages of CME to be provided to customers for use on the AAST e-Learning site (total of 20 hours of self-assessment credit)

Journal of Trauma and Acute Care Surgery ($13,385 value)• One full page color ad in one issue (issue of choice)• One Cover iPad band• 75,000 web impressions• Additional advertising at 15% discount for “Most Popular” sponsorship or eTOC Banner

Overall Recognition

• Listing, description and logo on Corporate Marketing Partner Page on the AAST website for one year with a link to your website• Listing in print AAST Newsletter quarterly with logo• Listing in electronic newsletter three times a year with logo

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SILVER PARTNER SILVER PARTNERFee: $25,000

Annual Meeting

Exhibiting ($6,000 value)• Exhibit booth package with one 8x10 space and preferred placement • Two (2) extra exhibitor badges• Either a pre or post registration listing• Description in on-site exhibitor booklet• Half page ad in on-site exhibitor booklet given to all attendees (ads are only off ered to marketing partners)

Annual Meeting App ($1,000 value)• Ad on the landing page – an opening banner ad and once touched opens to full ad to run at the launch of the app for the meeting until the last day of the meeting (approximately three months). • Logo and description with a link to company’s website in the exhibitor section of the app• Ability to upload documents to section of the app

Other ($4,500 value)• Two (2) banquet tickets• Cyber Café sponsor for two days• Flyer in AAST sponsored door drop – content approved by Association (fl yer quantities must be supplied to AAST by designated date)

Recognition

• By the president from the podium during the opening reception• Logo on rotating slides prior to opening session on Wednesday afternoon• Signage by registration, AAST information area, Cyber Café on designated days and outside of exhibit hall listing corporate marketing partners • Booth signage listing as a Silver corporate marketing partner• Listing on corporate marketing partner fl yer in all attendee bags• Listing in Annual Meeting E-News – sent out at least two times prior to the Annual Meeting and once after the Annual Meeting

Education ($200 value)• One (1) 10-hour package of CME to be provided to customers for use on the AAST e-Learning site (total of 10 hours of self-assessment credit)

Journal of Trauma and Acute Care Surgery ($7,500 value)• One full page color ad in one issue (issue of choice)• 50,000 Web impressions• Additional advertising at 10% discount on “Most Popular” Sponsorship or eTOC Banner

Overall Recognition

• Listing and description on the Corporate Marketing Partner page on the AAST website for one year with a link to your website• Listing in print AAST Newsletter quarterly with logo• Listing in electronic newsletter 3x a year 7

BRONZE PARTNERFee: $10,000

Annual Meeting

Exhibiting ($5,000 value)• Exhibit booth package with one 8x10 space• One extra exhibitor badge• Description with logo in on-site exhibitor booklet• Quarter page four color add in on-site exhibitor booklet distributed to all attendees (ads are only off ered to marketing partners)

Annual Meeting App ($500 value)• Ad on the landing page – an opening banner ad and once touched opens to full ad to run at the launch of the app for the meeting until the last day of the meeting (approximately three months). • Logo and description with a link to company’s website in the exhibitor section of the app• Ability to upload documents to section of the app

Other ($1,500 value)• Sponsor of Cyber Café for one day (day of choice)• Flyer in AAST sponsored door drop – content approved by Association (Flyer quantity must be supplied to AAST by designated date)

Recognition

• Logo on rotating slides prior to opening session on Wednesday • Signage by registration and AAST information area• Signage by Cyber Café on designated day and outside of exhibit hall listing corporate marketing partners• Booth signage listing you as a corporate marketing partner• Listing on corporate marketing partner fl yer in all attendees bags• Listing on Annual Meeting E-News – sent out at least two times prior to the Annual Meeting and once after the Annual Meeting

Overall Recognition

• Listing, description and logo on Corporate Marketing Partner Page on the AAST website for one year with a link to your website• Listing in print AAST Newsletter quarterly with logo• Listing in electronic newsletter three times a year with logo

• Exhibitor Booth Package - $4,000

• Pre and Post Meeting Mailing Lists - $500 per list

• Hotel Video Channel - $3,000

• Hotel Door Drop - $3,000/drop

• Hotel Key Cards - $3,000

• Satellite Symposiums - starting at $5,000 up to $20,000

Please see page 15 and 16 for detailed information

A-La-Carte Marketing Opportunities All of the options below are available at the Annual Meeting

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Unrestricted Educational GrantsUnrestricted Educational Grants

AAST has a number of unrestricted educational grants for companies to participate in. Th ere are three areas available for unrestricted educational grants:

1. E-Learning Portal a. Live sessions b. Archived sessions

2. Grand Rounds3. Annual Meeting

1) e-Learning/CME Grants

In 2012, AAST launched an e-Learning portal for surgeons, trauma nurses and others to obtain CME and self-assessment credit for online learning. AAST archived select grand rounds, master surgeons lectures from previous annual meetings, Journal of Trauma and Acute Care Surgery articles and others. Th ere are currently over 47 hours of CME available.

AAST is committed to uploading at least 40 hours of new content annually. One of AAST’s basic missions is providing high quality and timely education. Th is is accomplished through the AAST Annual Meeting, the Grand Rounds and now the e-Learning/CME portal. You can help promote this mission by providing educa-tional grants to further future off erings.

o Yearly Grant: $15,000o Quarterly Grant: $5,000o One Month Grant: $2,500

Recognition includes:

All e-Learning/CME Grant Partners will receive the following:o Logo on e-Learning/CME home pageo Listed in all marketing materials throughout the yearo Individual listing on the AAST Partner Page website

Each level will also receive:One Year Grant includes the following acknowledgements for 2013: $15,000o Listed in all 4 quarterly print AAST newsletters and in each of the 3 electronic newsletterso Special recognition in all e-Learning/CME electronic newsletters

Quarterly Grant includes the following acknowledgements for 3 months of your choosing in 2013: $5,000o Listed in one of the 4 quarterly print AAST newsletters and in one of the electronic newsletterso Special recognition in all e-Learning/CME electronic newsletters during the sponsored quarter

Monthly Grant includes the following acknowledgements for 1 month of your choosing in 2013: $2,500o Listed in one of the 4 quarterly print AAST newsletters and in one of the electronic newsletterso Special recognition in the e-Learning/CME electronic newsletters if it is sent during the one month of partnership

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2) Grants for the National Trauma Grand Rounds

AAST holds ten Live Grand Rounds sessions per year. Th ese are held on the third Wednesday of every month (except for September and December). Th e speakers are chosen because of their expertise and reputation in the scientifi c trauma community. Th e Grand Rounds are unique in that there are 10-15 live sites including the presenter and the moderator and who interact live to cultivate discussion.

Th e presentation is approximately 30 minutes, with the moderator taking questions from the web and his/her site and then going to each site to ask questions. Th e entire presentation is one hour in length. Th e sessions are then archived on the AAST e-learning/CME portal on the AAST website.

Th e archived sessions stay up for two years. Select sessions will also be housed on the AAST Journal of Trauma and Acute Care Surgery website (www.jtrauma.org) with additional content on the same topic.

One year (2013) grant for all live sessions: $25,000o Recognition from moderator at beginning of sessiono Recognition on rotating slides before live presentation beginso Listed on Grand Rounds section of website as a supportero Listed on home page of AAST website on day of event.

Grant for 2013 sessions archived: $25,000o Listed as a supporter on individual Grand Round sessions home page for two years from time of presentation

Grant for fi ve live sessions: $15,000o Recognition from moderator at beginning of sessiono Recognition on rotating slides before live presentation beginso Listed on Grand Rounds section of website as a supportero Listed on home page of AAST website on day of event.

Grant for fi ve 2013 archived sessions: $15,000o Listed as a supporter on individual Grand Round sessions home page for two years from time of presentation

Grant for individual live or archive grand round: $4,000 (each)o Recognition from moderator at beginning of sessiono Recognition on rotating slides before live presentation beginso Listed on Grand Rounds section of website as a supportero Listed as a supporter on individual Grand Round sessions home page for two years from time of presentation

All Partners receive the following:o Listed on partner section on AAST websiteo Listed on e-Learning/CME portal on website as a supportero Listed in marketing materials for event/programo Listed in AAST quarterly newslettero Listed in E-News if event/program is listedo Listed in electronic newsletter if event/program is listedo Listed throughout the year on Facebook

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3) Annual Meeting Grants

Th e AAST holds an Annual Meeting every September. Th e 72nd Annual Meeting of AAST and Clinical Con-gress will be held September 18-21, 2013 at the San Francisco Hilton. In 2013, AAST will also be celebrating its 75th Anniversary. Th e meeting begins on Wednesday at 12:15 pm and ends Saturday at 12:00 pm. Th e meeting is comprised of 70 scientifi c papers, 140 scientifi c posters, three master surgeon lectures, two panels, the Fitts Oration, and the presidential address. AAST also has six educational lunch sessions on Th ursday and six on Friday. Over 30 hours of CME is available during the program.

AAST allows unrestricted educational grants specifi c to the Annual Meeting in the following areas:

Platinum Supporter - $15,000Six availableo Acknowledged as a Platinum Level Supporter in the program booko Listed on signage outside and inside the Speaker Ready roomo Listed as a supporter of the Audio Visual for the meeting

Gold Supporter - $10,000Four availableo Acknowledged as a Gold Level Supporter in the program booko Listed as a supporter of the Poster Reception on Wednesday night for the meetingo Listed as a supporter of the poster interviews that will be posted with the manuscript on the Journal of Trauma and Acute Care Surgery websiteo If interviews are used for CME, listed as a supporter in the e-Learning/CME section of the website

Silver Supporter - $7,500Two availableo Acknowledged as a Silver Level Supporter in the program booko Listed as a supporter of the Acute Care Surgery Maintenance of Certifi cation (ACS-MOC) pre-course on Wednesday morning o Listed as a supporter of the ACS-MOC course on the e-Learning/CME website section

Bronze Supporter - $3,000Th ree availableo Acknowledged as a Bronze Level Supporter in the program booko Listed as a supporter of one (1) beverage break during the meeting (Th ere are three beverage breaks, Wednesday at 11:30 pm, Th ursday at 9:40 am and Friday at 9:10 am)

All levels receive:o Recognition from the podium, through event signage and in the preliminary programo Rotating slides as attendees enter the meeting roomso Listing in all mailed marketing materialso Listing in Annual Meeting e-News (at least three are sent, two prior to the meeting and one after the meeting)o On partner page on the AAST websiteo In November print newsletter that highlights the Annual Meetingo In Annual Meeting daily newsletter (Wednesday-Saturday)o Listing on AAST Annual Meeting program page on website

** Please note: all of the above recognition is available if grant support is confi rmed prior to June 1. Any grants received after August 15 will not be included in the fi nal program book.

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Exhibitor Information

Th e AAST Meeting off ers marketing opportunities that allow prime exposure:

• • Mailing ListsMailing Lists - ($500) Pre or post-meeting attendee lists are available for purchase

• • Hotel VideoHotel Video - ($3,000) Your company will get repeat exposure as your message is broadcast on the hotel con-vention channel for 3 days -September 18-20. Th is limited opportunity is only available to 1 company, so act quickly.*

• • Hotel Door DropHotel Door Drop - ($3,000/day) Target your message right to the attendees’ hotel room doors and be the fi rst thing they see in the morning. Materials will be distributed by 6:00 a.m. September 18, 19 and 20*

• • Hotel Key CardsHotel Key Cards - ($3,000) Meet attendees coming & going with your message

*Production costs are the responsibility of advertiser and limited to one company. Materials subject to AAST approval.

Exhibit Set up: Wednesday, September 18 3:00 pm - 5:00 pm

Exhibit Tear down: Friday, September 20 2:15 pm - 5:30 pm

Exhibit Hall Hours:

Wednesday, September 18 4:30 pm - 7:00 pm (poster reception)

Th ursday, September 19 7:00 am - 3:30 pm (breakfast, AM and PM break in exhibit hall)

Friday, September 20 7:00 am - 2:00 pm (breakfast, AM and PM break in exhibit hall)

Marketing & Promotional Opportunities

Th e cost to exhibit at this year’s meeting is $4,000 for each 8 x 10 booth (non-profi t is $2,000 for a 6 foot table top - space permitting) and includes:

• One 8x10 booth space, 2 chairs, one draped 6ft table and a waste basket

• Badges for 2 exhibit personnel (additional badges are $150 each)

• Entry to scientifi c sessions (no solicitation will be permitted)

• Complimentary refreshment breaks and continental breakfasts

• Poster reception on Wednesday from 5:15 pm - 7:00 pm

Exhibit Booth Package & Fees

Exhibit Hall Dates & Hours (subject to change)

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Cancellations

Written notice of cancellation by June 1, 2013 will result in a charge equal to 50 percent of the total cost of the space assigned.

If the space is resold, the remaining 50 percent will be refunded minus a $150 administration fee. Th ere will be no refunds for cancellations of space after August 1, 2013, no exceptions.

Any questions regarding this policy should be directed to the AAST Exhibits Coordinator Judy Hambrick at (312) 202-5034 or jhambrick@facs.org

• All applications must be made on the offi cial application form and include a fi fty word description of the products or services to be exhibited.

• All products to be exhibited must be directly related to the practice of surgery or medicine, education and any related topics. All are subject to approval by the AAST.

• Exhibitors must comply with FDA regulations concerning the exhibition of investigational products and Class III devices.

• Exhibitor identifi cation on all signs, graphics and literature must be the company name(s) submitted on the exhibitor application.

• Exhibitors may not assign or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by the applicant(s).

• Exhibitors must setup, occupy and staff their exhibits during all hours the exhibits are open unless oral sci-entifi c presentations are ongoing.

• Interviews, demonstrations and the distribution of literature must be made in the company’s assigned ex-hibit area. Canvassing or distribution of advertising materials beyond the perimeters of the assigned exhibit space will not be allowed.

• All exhibitor personnel are required to wear registration badges while on the exhibit fl oor. Badges will be provided gratis for two pre-registered personnel per booth or table top. Additional individual exhibitor badges are $150.00. Individual exhibitors should return a registration form by August 1, 2013.

• Registration badges will admit exhibitors to continental breakfasts Wednesday, Th ursday and Friday, scien-tifi c sessions and review of posters.

• Exhibitor badges will be distributed during exhibit set-up.

• Use of the AAST name or logo, or other verbiage that implies that the symposium is a function endorsed or co-sponsored by AAST is expressly prohibited.

• All invitations, symposium registration brochures and promotional materials must include the following verbiage: “Th is commercially supported satellite symposium is independent of the AAST meeting and is not accredited by the American College of Surgeons.”

• All exhibiting companies, products and services must be approved by the American Association for the Surgery of Trauma (AAST) Exhibit Management in its sole and absolute discretion. All decisions of AAST Management are fi nal. Exhibitors may only display those products and services that they manufacture or distribute.

Exhibitor and Sponsorship Rules, Regulations & FeesExhibitor and Sponsorship Rules, Regulations & Fees

Half-Day Seminar - $10,000Half-Day Seminar - $10,000• Tuesday, September 17 (8:00 am - Noon or Noon - 4:00 pm)

• Saturday, September 21 (Noon - 4:00 pm)

• Sunday, September 22 (8:00 am - Noon or Noon - 4:00 pm)

Includes:

• A total of 4 lists of attendees (either pre or post)

• Company is allowed to put up a sign in the registration area stating room and location of the event

• Room drop is discounted 75%

• Additional badges at no cost (up to 5)

Full-Day Seminar - $20,000Full-Day Seminar - $20,000• Tuesday, September 17 (8:00 am - 4:00 pm)

• Sunday, September 22 (8:00 am - 4:00 pm) Includes:

• A total of 6 lists of attendees (either pre or post)

• Company is allowed to put up a sign in the registration area stating room and location of the event

• A room drop

• Additional badges at no cost (unlimited)

All food and beverage costs are at the expense of the company. See requirements (page 17) for additional details.All food and beverage costs are at the expense of the company. See requirements (page 17) for additional details.

Breakfast session/lunch session/cocktail reception/dinner: $5,000Breakfast session/lunch session/cocktail reception/dinner: $5,000

Tuesday, September 17 Noon – 2:00 pm (lunch)

Wednesday, September 18 7:00 am – 10:00 am (breakfast)

10:00 am – 12:00 pm (lunch)

Th ursday, September 19 5:00 pm – 7:00 pm (cocktail reception)

7:00 pm - 10:00 pm (dinner)

Saturday, September 21 Noon – 2:00 pm (lunch)

5:00 pm – 7:00 pm (cocktail reception)

7:00 pm - 10:00 pm (dinner)

Includes:

• A pre and post-meeting list of attendees

• Th e company is allowed to put up a sign in the registration area stating where the room and location of the

event will be held

• Room drop is discounted by 50%

• 2 additional badges at no cost

Satellite Symposium Opportunites

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• • Must be registered as an exhibitor.

• Th e symposia may not occur during any AAST educational programming (see additional forms for available dates and times) .

• Any literature produced for the symposia must be approved by AAST and cannot say symposia is endorsed or sponsored by AAST and must include the following declaimer: ‘Th is commercially sup-ported satellite symposia is independent of the AAST educational activities and is not accredited by AAST”.

• Th e company must go through the AAST meeting planner for meeting space and not directly through the hotel.

• All food, beverages, AV and meeting room rental (if applicable) is the responsibility of the company and will be direct billed to the company.

• Posting of signs in the hotel is the responsibility of the company and placement is subject to AAST approval.

• Promotion of the symposia is the responsibility of the company and cannot be combined with any AAST meeting materials.

• All information distributed for the symposia must be submitted for approval by AAST prior to printing.

• Any symposia tied to an abstract accepted for presentation at the meeting (either oral or podium presentation) must be held after the presentation has been made. Th e following apply to such spon-sored symposia:

1. For the purpose of promoting the event the abstract of the presentation can be reproduced and mailed or handed out to meeting attendees only with the expressed permission of the author, AAST and Lippincott Williams & Wilkins* (*may include additional fees or requirements and rate may change).

2. Charts, pictures and diagrams can be projected during the presentation and discussion at the symposia, but cannot be printed for distribution prior to the presentation or at any other time prior to the publication.

3. Th e fi nal manuscript must be submitted to the Journal of Trauma and Acute Care Surgery for either accep-tance or fi rst right of refusal of publication.

Any questions regarding the above requirements should be directed to AAST Exhibits Coordinator, Judy Hambrick at

jhambrick@facs.org (email) or (312) 202-5034 (phone)

Symposia Requirements Symposia Requirements

UP

UP

UP

DN

DN

DN

UP

ServiceServiceServiceService

ServiceServiceService

Inventory as of 04/01/2013

Dimension8'x10'

Totals:

Qty24

24

70 - Double SidedPoster Boards

101

103

104 105

106 107

108

200 201

202 203

204 205

206 207

300 301

302 303

304 305

306 307

309

ENTRANCE

"Floor Plan Subject to Fire Marshal Approval"

EVERY EFFORT HAS BEEN MADE TO ENSURE THE ACCURACY OF ALL INFORMATION CONTAINED ON THIS FLOORPLAN. HOWEVER, NO WARRANTIES, EITHER EXPRESSED OF IMPLIED, ARE MADE WITH RESPECT TO THIS FLOORPLAN. IF THE LOCATION OF BUILDING COLUMNS,UTILITIES OR OTHER ARCHITECTURAL COMPONENTS OF THE FACILITY IS A CONSIDERATION IN THE CONSTRUCTION OR USAGE OF AN EXHIBIT, IT IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR TO PHYSICALLY INSPECT THE FACILITY TO VERIFY ALL DIMENSION AND LOCATIONS.

©COPYRIGHT 2007, FREEMAN, ALL RIGHTS RESERVED.

T-AAST-13 HILTON SANFRANCISCO GOLDENGATE BALLROOM.DWG

File Name:

Revision Date:

4/3/2013 ALLISONAASTSEPTEMBER 18-20, 2013

HILTON SAN FRANCISCO - UNION SQUAREGOLDEN GATE BALLROM

3/7/2013 ALLISONDrawing Started:

20

EXHIBITOR APPLICATION

72nd

Annual Meeting of the American Association for the Surgery of Trauma & Clinical Congress of Acute Care Surgery September 18-21 2013, Hilton San Francisco

CONTACT NAME: _______________________________________________________________________________________________________

COMPANY: ______________________________________________________________________________________________________________

ADDRESS: ________________________________________________________________________________________________________________

________________________________________________________________________________________________________________

CITY: ___________________________ STATE: _________________ ZIP CODE:____________________ COUNTRY:_________________

PHONE: ___________________________________________ FAX: _______________________________________________

Description of products to be exhibited (limit 50 words)-please email to Tamara Jenkins at: tjenkins@aast.org when application is

submitted. Hard copies will not be accepted. This description will be included in attendee registration materials.

BOOTH LOCATIONS: *Space will not be confirmed until full payment is received.

1st___________________________________ 2nd_________________________________ 3rd___________________________________

Companies I would not like to be place by: ________________________________________________________________________

EXHIBITOR BADGES

2 complimentary exhibitor badges are included with each 8x10 booth package. Cost for each additional exhibitor badge is $150. Please List the first and last name for each exhibitor badges. 1. _____________________________________________________

3.______________________________________________________

5. _____________________________________________________

7. _____________________________________________________

2.______________________________________________________

4. _____________________________________________________

6.______________________________________________________

8. _____________________________________________________

Please complete this form and fax or mail along with full payment and form by August 1, 2013 to: Judy Hambrick, Exhibits Coordinator C/O American College of Surgeons Attn: AAST 633 N. Saint Clair St., Chicago, IL 60611 Fax: 312-267-1783 /Email: jhambrick@facs.org

AAST Purposes Only

Booth Number: _________________________________ Date Application Returned: ______________________________________

21

PAYMENT FORM 72nd Annual Meeting of the American Association for the Surgery of Trauma

& Clinical Congress of Acute Care Surgery September 18-21, 2013 Hilton San Francisco

Booth Fee: $4,000/booth (Non-profit rate is $2,000) Indicate # of booths:

$

Additional Exhibitor Badges $150/per person Indicate # of additional badges:____________________ $

MARKETING & PROMOTIONAL OPPORTUNITIES

Platinum Partner: $75,000 $ Gold Partner: $50,000 $ Silver Partner: $25,000 $ Bronze Partner: $10,000 $

Mailing Lists: $500 each (indicate # of lists) Prelist # Post list #

$

Hotel Door Drop: $3,000 # $

Hotel Video: $3,000 Hotel Key Cards: $3,000 $

SATELLITE SYMPOSIA (The satellite symposia application must be completed &submitted at the same time as payment)

Breakfast Session: $5,000 September 18 : 7:00 am - 10:00 am_________________ $

Lunch Session: $5,000

September 17 : 12:00 am - 2:00 pm _______________ September 18 : 12:00 pm - 2:00 pm________________ September 21 : 12:00 pm - 2:00 pm________________ $

Cocktail Reception: $5,000

September 19 : 5:00 pm - 7:00 pm________________ September 21 : 5:00 pm - 7:00pm________________ $

Dinner: $5,000 September 19 : 7:00 pm - 10:00 pm________________ September 21 : 7:00 pm -10:00 pm________________ $

Half Day Seminar: $10,000 September 17 :____________________________________________________________________ September 21 (PM only):_____________________________________________________ September 22 :____________________________________________________________________ $

Full Day Seminar: $20,000 September 17 :________________________ September 22: _______________________________ $

TOTAL: $

Mail forms and payment check to: Judy Hambrick, Exhibits Coordinator C/O American College of Surgeons Attn: AAST 633 N. Saint Clair St. Chicago, IL 60611 Fax: (312) 267-1783

Credit Card Payment Check, made payable to AAST (US Dollars Only)

Visa MasterCard American Express Discover Name on Credit Card:_____________________________________________________ Credit Card #:_____________________________________________________________ Signature:__________________________________________________________________ Expiration Date:_______________________________________

22

EDUCATIONAL GRANTS APPLICATION

APPLICANT INFORMATION

Company Name:

Contact Name: Title:

Phone (Direct Line) : Email:

Company Address:

City: State: Zip Code:

E-LEARNING CME GRANTS

Yearly Grant: $15,000 $

Quarterly Grant: $5,000 $

One Month Grant: $2,500 $

GRAND ROUNDS GRANTS

One Year Grant (2013) for all live sessions: $25,000 $

Grant for 2013 archived sessions: $25, 000 $

Grant for five live sessions: $15,000 $

Grant for five 2013 archived sessions: $15,000 $

Grant for individual live or archived grand round sessions: $4,000/each $

ANNUAL MEETING GRANTS

Platinum Supporter (6 available) : $15,000 $

Gold Supporter (4 available): $10,000 $

Silver Supporter (2 available): $7,500 $

Bronze Supporter (3 available): $3,000 $

**Recognition is available if grant support is confirmed prior to June 1, 2013. Any grants received after August 15, 2013 will not be included in the final meeting program book.

TOTAL: $

PAYMENT INFORMATION

Credit Card Payment Check (made payable to AAST and in U.S. dollars only)

Credit Card: Visa MasterCard American Express Discover

Name on Credit Card

Credit Card Number ExpirationDate

Signature Date

23

SATELLITE SYMPOSIA APPLICATION

All functions during the meeting must be approved by AAST. Requests should be completed and returned by August 1, 2013. Requests after this date will be confirmed on a space-available basis. Organizers requesting function space for a Satellite Symposia must be an exhibiting company SPONSORING ORGANIZATION: __________________________________________ MEETING TITLE: _______________________________________________________ DAY/DATE PREFERENCE: Breakfast session/lunch session/cocktail reception/dinner: $5,000

Tuesday, September 17 Noon – 2:00 pm (lunch) Wednesday, September 18 7:00 am – 10:00 am (breakfast) Wednesday, September 18 10:00 am – 12:00 pm (lunch) Thursday, September 19 5:00 pm – 7:00 pm (cocktail reception) Thursday, September 19 7:00 pm – 10:00 pm (dinner) Saturday, September 21 Noon – 2:00 pm (lunch) Saturday, September 21 5:00 pm – 7:00 pm (cocktail reception) Saturday, September 21 7:00 pm – 10:00 pm (dinner)

Half-Day Seminar - $10,000

Tuesday, September 17 (AM or PM) Saturday, September 21 (PM only) Sunday, September 22 (AM or PM)

Full-Day Seminar - $20,000 Tuesday, September 17 (8:00 am - 4:00 pm) Sunday, September 22 (8:00 am - 4:00 pm)

FUNCTION Breakfast Lunch Reception Meeting Dinner Reception/Dinner Other ___________________________

SETUP Theater Cocktail Tables Schoolroom Rounds Head table for #______________ Riser Special Requirements ______________ Other ___________________________

ATTENDEES: Number of people expected ______________ Contact Person ___________________________________________________________ Company/Group __________________________________________________________ Address ________________________________________________________________ City _________________________State _________________Zip__________________ Phone _____________________Fax ________________E-mail ___________________ Please return with payment form (on pg. 23) to: Judy Hambrick, Exhibits Coordinator, C/O American College of Surgeons Attn: AAST, 633 N. Saint Clair St. Chicago, IL 60611-3211 Fax 312-267-1783/ E-mail jhambrick@facs.org

Exhibitor Contact: Judy HambrickPhone: 312-202-5034

Fax: 312-267-1783 Email: jhambrick@facs.org

American Association for the Surgery of Trauma (AAST)633 N. Saint Clair Street

Suite 2600Chicago, IL 60611

Website: www.aast.org