1

Construction of A

hospital Building

Project Plan for Project Management Course-TNE065 ������� (Version 1.0)

Submitted by:

Imran Kaleem Siddiqui-imrsi301

Mohammad Sajid--------muhsa777

Rajesh Kumar------------rajku619

Qian Li----------------------qiali662

Qifeng Geng---------------qifge760

Date: 2009-12-06

Department of Science and Technology

Linkoping University

SE -581 83 Linkoping, Sweden

2

Contents Construction of A hospital Building .................................................................................................... 1

1. Executive summary .......................................................................................................................... 5

Priority of what is important: ............................................................................................................ 5

2. Background, Objective and Goal: .................................................................................................. 5

Background: ...................................................................................................................................... 5

Objective: ........................................................................................................................................... 6

Goal: ................................................................................................................................................... 6

Limitations: ......................................................................................................................................... 6

3. Requirement specifications ............................................................................................................ 7

Product Requirement: ...................................................................................................................... 7

Project Requirement: ....................................................................................................................... 8

Prerequisites: .................................................................................................................................... 8

4. Handover and Implementation: ...................................................................................................... 8

5. Situation analysis and stakeholders .............................................................................................. 9

SWOT Analysis: ................................................................................................................................ 9

Conclusion and Actions: ................................................................................................................ 10

Stakeholders: .................................................................................................................................. 11

6. Milestones, activities and schedule ............................................................................................. 12

WBS: ................................................................................................................................................. 12

Activities and Schedule: ................................................................................................................ 12

7. Organization and staffing .............................................................................................................. 13

Organizational Chart ...................................................................................................................... 13

Roles: ............................................................................................................................................... 13

8. Project Budgeting ........................................................................................................................... 14

9. Communication plan and quality assurance .............................................................................. 16

Communication Plan ...................................................................................................................... 16

Change management .................................................................................................................... 17

3

10. Risk analysis and response planning: Risk identification, risk evaluation and risk

response planning .............................................................................................................................. 18

12. Appendix........................................................................................................................................ 20

Appendix A ...................................................................................................................................... 20

Bibliography ..................................................................................................................................... 21

Index ................................................................................................................................................. 22

4

Sponsor:

Government of Pakistan

Client:

Ministry of Health, Pakistan.

Project Manager:

Mr. XYZ

5

1. Executive summary

A Hospital is required in the “TOWN X” which has a population of 50,000

people.

We have won the contract for delivering the building to be used as a Hospital.

The Construction of this building will add to our portfolio, of constructing

residential homes.

Due to constraint on time, concurrent engineering has been used on activities

(other than the floors construction) which otherwise would have been planned

in water fall method.

Priority of what is important:

Time 35%

Resources 25%

Quality 40%

2. Background, Objective and Goal:

Background:

There was a long felt need for a hospital in the Town X, which is home to around

50000 inhabitants. Earlier Patients had to travel to the nearest City which is 100 km.

It usually took 2hrs to for a patient to reach the hospital at the earliest. The town

inhabitants usually resisted going to the hospital in causes of minor diseases owing

to the traveling time. So it was decided to construct a local hospital. The Approval of

this hospital is well received among the residents and doctors as well. This will

improve health of inhabitants, increase life expectancy, reduce traveling time and

cost.

Our Company has won the bid for delivering the Building for this project. The

project is secure enough and there are extremely less chances of any roll back. This

is the first time our company will deliver a building to be used as a Hospital, which

will add to our existing portfolio, which included construction of residential

apartments. Additional challenge in this project will be meeting requirement

specifications different than in earlier projects we have done.

6

Objective:

The objective of the project is to achieve exposure into a new area of expertise, profitability, credibility, competitive advantages and publicity.

Goal:

To have the Hospital Building ready by July 2010.

Limitations:

1) Medical equipment installation is not part of this project. 2) Wood works does not included furniture. 3) No floor carpeting will be done 4) Only Wiring for Networking will be done, Equipment will not be installed.

7

3. Requirement specifications

Product Requirement:

Requirement specifications in the form of Product Breakdown Structure (PBS)

8

Project Requirement:

Project Initiation no later than January 2010 Project completion by July 2010 Cost must not exceed 35 Million No Child labor to be used

Prerequisites:

Quality: Quality of building material used should be good quality and branded (top of class) should be used. Payment: Be done by the sponsor before the execution starts Resources: Allocated by the resource manager before execution

4. Handover and Implementation:

The Completed Hospital Building Shall be handed over to the Ministry of Health on 1st July, 2010, after signing of approval documents.

9

5. Situation analysis and stakeholders

SWOT Analysis:

S1 S2 S3 S4 S5 S6 S7

Strength Secure Funding ( Government financing ) Repeated project Experience Past projects have had a good reputation Highly skilled Professionals Using advance equipment and Superior technology in business Management is committed and confident

High Employee Benefits (Tying

Rewards to Achievement of Key Strategic targets)

W1 W2 W3 W4

Weakness Site location in a Town far from Company office (Lack of civic amenities and transportation) Resources shared with other projects First building aimed at being used for Hospital Outsourcing( Dependency on contractor, High Dependency on Component Suppliers)

O1 O2 O3 O4

Opportunities No other Hospital in this area Project/company publicity Diversify our business interests Good economic outlook

T1 T2 T3 T4 T5 T6

Threats Time shortage Other projects might start in parallel Seasonality, weather effects Material Price Uncertainty Too many Competitors that had been competing for this project Unknown Land condition

10

Conclusion and Actions:

Conclusions Actions Handled In

S2 + O2 This project is a very good opportunity

to increase the public repute at no cost

overhead

Communication plan

Activity list

O3 + W3 Our past experience of constructing

the buildings on resident houses and

Hotel. Construction of a Building for

Hospital will enhance our portfolio. But

we have to be extra careful for this first

time

Communication plan

Requirement

Specifications

Risk analysis

S1 + T1 + O4+ T4 +

S7

Time is very much limited which will be

overcome by doing more activities in

parallel. This might cost extra budget

which will be utilized in overtime

and/or allocating more resource, plus

bonuses on extra ordinary

performances

Risk analysis

Communication Plan

Activity list

S3 + S4+ S5 + T5 We shall always try to be above

expectations in our dealings and end

results with the help of highly

professional resources thus increasing

possibility of getting future projects.

Communication plan

Risk Analysis

S4 + S6 + W4+T1 Strict check and balance in choosing

and working with sub-contractors

Risk Analysis

S1+O1 Project is highly secure and no

chances of roll back as government is

showing keep interest and public is

highly anticipating the completion of

this project

Communication plan

W2 + T2 Focus on proper allocation resources

and/or parallel activities

Risk Analysis

Activity list

T6 + S4 Extensive soil testing should be done

under supervision of Internal

professionals

Risk Analysis

11

Stakeholders:

Core Stakeholders

1. Ministry of Health Government of Pakistan 2. Steering Committee

Primary Stake Holders

1. Subcontractors 2. Local Mayor 3. Local Doctors 4. Town committee.(Union)

Secondary Stake Holders

1. Internal Employee 2. Residents of town.

Subcontractors:-

Heavy Machinery Provider:

It will be responsible for providing machines used in construction.

Laborer Provider:

It will be responsible for providing the laborers

Interior Decorator:

It will be responsible for installation of sanitary fittings, paint, tiles, and electrical Appliances

Exterior Decorator:

Responsible for bring out a cultural outlook of the building.

Lift installer:

Responsible for installation of lift

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6. Milestones, activities and schedule

WBS:

Activities and Schedule:

Appendix A + MS Project file named “ A3 Project_Lab“ included.

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7. Organization and staffing

Organizational Chart

Roles:

Project Owner/ Steering Committee: Will place demands and keep Check on the on project deliverables and follow-up through meeting with Project Manager Project Manager: The main assignment for the project manager is to deliver a result to the sponsor through managing the project group. Resource owners/Line managers Recourse owners provide the resource to the projects the company wants to run. Quality assurance manager An appointee of the sponsor for evaluating the quality throughout the project. Negotiation Manager: Responsible for Procurement / Negotiations / Legal advices where ever required.

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Financial Manager: Keep record of project expenditures and allocating finances as per plan. Logistics Manager: Responsible for providing the Transportation vehicles for project needs. Construction Manager: Responsible for all constructions works by managing different teams and a sub-project manager (assistant manager). Sub-project Manager: Responsible for delivering the tasks that have to be completed through sub-contractors.

8. Project Budgeting

The Estimated budget for this project is as follows:

Hard cost ( Labor and Material)

PHASES percentage Cost

Excavation 3% 600,000 PKR

Structural Concrete 7% 1,400,000 PKR

Framing 15% 3,000,000 PKR

Material cost 10% 2,000,000 PKR

Roofing 3% 600,000 PKR

Windows and glass work 4% 800,000 PKR

Plumbing and drainage 5% 1,000,000 PKR

Electrical 5% 1,000,000 PKR

HVAC 5% 1,000,000 PKR

Masonry 6% 1,200,000 PKR

Insulation 2% 400,000 PKR

Tile installers and finishers 3% 600,000 PKR

Light design 3% 600,000 PKR

Paint/Stain 7% 1,400,000 PKR

Laundry 8% 1,600,000 PKR

Appliances 4% 800,000 PKR

Catering kitchen equipment 2% 400,000 PKR

Parking and garden design 6% 1,200,000 PKR

Final Grade 2% 400,000 PKR

100% 20,000,000 PKR

15

SOFT COSTS(Internal cost)

All Permits (may differ) 14% 1,400,000 PKR Company's Overhead and Profit 20% 2,000,000 PKR

Site Survey 5% 500,000 PKR

Off-site Utilities 14% 1,400,000 PKR Clean-up and Recycle/Refuse 3% 300,000 PKR

State Sales Tax (may differ) 16% 1,600,000 PKR

Insurance 8% 800,000 PKR

Landscaping 5% 500,000 PKR

Architect/Designer's Fee 10% 1,000,000 PKR

Inspection and testing 5% 500,000 PKR

100% 10,000,000 PKR

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9. Communication plan and quality assurance

Communication Plan

Who Why What How When Responsible

Members of

the project

organization

Information

needed to

execute the

project

Pre-study

requirements

Project

Meetings

Pre-planned

by project

initiation

Project

manager

Client Show what the

project has

accomplished

Project plan Steering

Committee

meetings

When

needed

Sponsor

Contractor Exchange

financial

information to

financial

administrator

Budget and

calculations

Reports Continuously Client

Steering

Committee

Deliver

decision

documentation

Resource

requirement

plan

Project team

members

Exchange

lessons

learned within

the project or

with

stakeholders

Status Quality

Assurance

manager

Members of

Project

organization

To Check if

everything is

going as

planned

Follow-ups Project

meetings

Every Other

week on

Friday

Project

Manager

17

Change management

18

10. Risk analysis and response planning: Risk

identification, risk evaluation and risk response planning

Risk Type Probability Impact Risk

Value

P.I

Risk Response

Time Shortage 4 5 20 Contracts will be finalized well

ahead of time

Achievement of

Product Quality

(Which has high

priority)

3 5 15 Self Check on requirement

specification set by the client.

Involvement of local doctors

association.

Maintain strict selection criteria

in choosing subcontractors.

Set penalties for violating

agreements

Buy Branded Materials

Shortcoming of

External

resources

(Machinery +

Labor)

3 2 5 Allocate resources in advance

Weather 3 3 9 Keep an eye on weather

forecasting and keep water proof

covers ready

Management

risk of group

1 5 5

Market inflation 2 4 8 Negotiate with Sponsor

Natural Disaster 1 5 5 Do Insurance

Internals

shortcoming of

3 3 9 Resource and Change

management.

19

resource due to

concurrent

projects

Prioritization of project.

Defining of clear Roles and

responsibilies

Labor dispute 2 2 4

20

12. Appendix

Appendix A

Activity List (as taken from MS Project file)

Hospital Building 107 days 11/17/2009 8:00 4/14/2010 17:00

Site Preparation 7 days 11/17/2009 8:00 11/26/2009 8:00

Project Initiation 0 days 11/17/2009 8:00 11/17/2009 8:00

Comprehensive site survery 2 days 11/17/2009 8:00 11/18/2009 17:00 3

Soil analysis 2 days 11/19/2009 8:00 11/20/2009 17:00 4

Site Survey Complete 0 days 11/26/2009 8:00 11/26/2009 8:00 4,5

Architect design 7 days 11/17/2009 8:00 11/25/2009 17:00

Call for Architectural design Proposals 5 days 11/17/2009 8:00 11/23/2009 17:00 3

Architect selectection 1 day 11/24/2009 8:00 11/24/2009 17:00 8

Design the building 1 day 11/25/2009 8:00 11/25/2009 17:00 9

Architectural Design complete 0 days 11/25/2009 17:00 11/25/2009 17:00 10

Electrical work 95 days 11/17/2009 8:00 3/29/2010 17:00

Obtain Electrical connection from utility

provider 3 days 11/17/2009 8:00 11/19/2009 17:00 3

Wiring (electricity + Networking ) 44 days 1/18/2010 8:00 3/18/2010 17:00

Circuit board and circuit breakers

installation 1 day 2/15/2010 8:00 2/15/2010 17:00 49

Electrical Appliances installation 7 days 3/19/2010 8:00 3/29/2010 17:00 17

Electrical work completed 0 days 3/29/2010 17:00 3/29/2010 17:00 13,14,18,19,17,15,16

Plumbing Work 99 days 11/17/2009 8:00 4/2/2010 17:00

Obtain water/Gas connection from Utiliy

provider 1 day 11/17/2009 8:00 11/17/2009 17:00 3

Piping 46 days 1/22/2010 8:00 3/26/2010 17:00

Sanitary fitting 5 days 3/29/2010 8:00 4/2/2010 17:00 26

Plumbing work Completed 0 days 4/2/2010 17:00 4/2/2010 17:00 22,23,3,27,24,25,26

AirConditioning (HVAC) 98 days 11/26/2009 8:00 4/12/2010 17:00

Obtain quotations/place order for AC

Units 2 days 11/26/2009 8:00 11/27/2009 17:00 11

Install Airconditing system 10 days 3/30/2010 8:00 4/12/2010 17:00 20,30

Airconditioning work completed 0 days 4/12/2010 17:00 4/12/2010 17:00 31

Lift 2 days 3/22/2010 8:00 3/23/2010 17:00

Install Lift 2 days 3/22/2010 8:00 3/23/2010 17:00 52

Lift Installed 0 days 3/23/2010 17:00 3/23/2010 17:00 34

Interior / Exterior Decoration 15 days 3/22/2010 8:00 4/9/2010 17:00

Wood Works 10 days 3/22/2010 8:00 4/2/2010 17:00 53

Glass Work 10 days 3/22/2010 8:00 4/2/2010 17:00 53

Paint Work 5 days 4/5/2010 8:00 4/9/2010 17:00 37,38

Exterior Decoration 5 days 3/22/2010 8:00 3/26/2010 17:00 53

Decoration Complete 0 days 4/9/2010 17:00 4/9/2010 17:00 37,38,39,40

Construction 89 days 11/17/2009 8:00 3/19/2010 17:00

Digging 10 days 11/30/2009 8:00 12/11/2009 17:00 6,10,3,55,56,57

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Foundation laying 5 days 12/14/2009 8:00 12/18/2009 17:00 43,11

Foundation laid 0 days 12/18/2009 17:00 12/18/2009 17:00 44

Basement construction 20 days 12/21/2009 8:00 1/15/2010 17:00 45

Basement Complete 0 days 1/15/2010 17:00 1/15/2010 17:00 46

Ground Floor Construction 20 days 1/18/2010 8:00 2/12/2010 17:00 47

Ground floor complete 0 days 2/12/2010 17:00 2/12/2010 17:00 48

First Floor Construction 20 days 2/15/2010 8:00 3/12/2010 17:00 49

First floor completed 0 days 3/12/2010 17:00 3/12/2010 17:00 50

Roof Top construction 5 days 3/15/2010 8:00 3/19/2010 17:00 51

Roof Top complete 0 days 3/19/2010 17:00 3/19/2010 17:00 52

Building Tools / materials 9 days 11/17/2009 8:00 11/27/2009 17:00

Final Inspection 2 days 4/13/2010 8:00 4/14/2010 17:00 32

Building Ready For handover 0 days 4/14/2010 17:00 4/14/2010 17:00 58

Project meetings 97 days 11/26/2009 8:00 4/9/2010 17:00

First Meeting 1 day 11/26/2009 8:00 11/26/2009 17:00 6

Subsequent meetings 91 days 12/4/2009 8:00 4/9/2010 17:00

Bibliography

PBS, Page 65, Project Management by Bo Tonnquist

Background Objective and Goal, pg 23, Project Management by Bo Tonnquist

Requirement Specification, pg 23, Project Management by Bo Tonnquist

Activities, Milestones and Schedule , Lab by Carina, MS PROJECT Help, The Schedule pg

39 Project Management By Bo Tonnquist

Organizational Chart pg 81, Project Management by Bo Tonnquist

Risk Response The Mini Risk Method pg 51 Project management By Bo Tonquist.

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Index

Child Labor, 8

Ministry of health, 8

MS Project, 12

Portfolio, 5

Product Quality, 18

Profitability, 6

Publicity, 6

Risk, 18

Schedule, 12

Time, 5, 18

Transportation, 14