Welcome A2013 Cycle ROC Meeting

September 10‐14, 2012Conference Call/Live MeetingConference Call/Live Meeting

NFPA MeetingsNFPA Meetings

• Attendance at all NFPA meetings is openAttendance at all NFPA meetings is open• Members verify/update your contact informationinformation

• All guests must sign‐in and identify affiliation• Guest participation is limited; previously requested time on a particular subject 

• Recording/verbatim transcriptions prohibited• No interviews are allowed in this meetingNo interviews are allowed in this meeting 

2September 2012

TC Members on Pro-QualNFPA 1002

NFPA 1021

NFPA 1026

NFPA 1031

NFPA 1033

Consumer 0% 0% 4% 4% 5%Consumer 0% 0% 4% 4% 5%Enforcer 10% 10% 13% 17% 5%

Insurance 3% 0% 4% 4% 14%Insurance 3% 0% 4% 4% 14%Installer/Maintenance 0% 0% 0% 8% 0%

Labor 24% 27% 13% 4% 0%Manufacturer 10% 3% 21% 8% 14%

Research/Testing 3% 0% 0% 4% 0%Special Expert 31% 30% 17% 17% 32%

User 17% 30% 29% 33% 32%Total Number of Members 29 30 24 24 22

3September 2012

Total Number of Members 29 30 24 24 22

PQU‐AAC ‐ Enforcing Authority (E)PQU AAC  Enforcing Authority (E)• A representative of an agency or an organization 

/that promulgates and/or enforces standards• Additional Clarification: Individuals who enforce the provisions of the standards beyond a specific agency or department; state fire marshals, 

i i h l i iagencies with regulatory powers, commissions or boards at the state level

• Special Provisions: PQU‐FMA, PQU‐ICM, PQU‐IFB, and PQU‐PST

4September 2012

Member InterestMember Interest

• Represent the interest group you are assignedRepresent the interest group you are assigned

f h b i d h• If you have been retained to represent another interest group, please declare

• Refrain from voting on any proposal, comment g y p p ,or other related issues

5September 2012

Key Dates in A2013 Revision Cycle• Comment Closing Date: Aug 31, 2012• ROC Committee Meeting: Week of Sept 10‐14, 2012 • TC ROC Ballot: Oct 19, 2012• TCC Meeting: Final Date Dec 14, 2012g ,• TCC Ballot: Dec 21, 2012• ROC Post and Publish: Feb 22, 2013ROC Post and Publish: Feb 22, 2013 • Standards Council Issuance: May 18, 2013• NITMAMs Closing Date: May 5 2013NITMAMs Closing Date:  May 5, 2013• NFPA Meeting: June 9‐13, 2013 Chicago, IL • Document issued w/CAMs: Aug 1 2013

6September 2012

• Document issued w/CAMs: Aug 1, 2013

General Procedures on MotionsGeneral Procedures on Motions

• Robert’s Rules of OrderRobert s Rules of Order• ALL discussions require motion

i f di b i• Motions for Ending Debate, Previous Question or “Call the Question” 

• A 2/3 affirmative vote will immediately close debate and return to the original motion on the floor; less than 2/3 will allow debate to continue

7September 2012

Robert’s RulesRobert s Rules

TC Members TC ChairTC Members• Address the ChairR i i i

TC Chair• States the motionC ll f di i• Receive recognition 

from Chair• Calls for discussion• Ensures all issues 

• Chair restates motion

heard• Takes informal vote

• Motion seconded by another TC member

• Announces results of informal voteinformal vote

8September 2012

NFPA TC MeetingNFPA TC Meeting

• TC Chair reserves right to limit timeTC Chair reserves right to limit time • Votes of TC members will be taken with respect to motion discussedrespect to motion discussed

• Voting is used to establish a sense of agreement

• Only results of ballot determine position of TC on any revisions to the document

9September 2012

Meeting MinutesMeeting Minutes• Brief and to the Point• Title• Meeting Purpose• Members• Guests• Approval of previous meeting minutes• Motions and Actions of The CommitteeR i f T k G• Review from Task Group

• Next Meeting Date and Location

10September 2012

NFPA TC ROC Meeting PurposeNFPA TC ROC Meeting Purpose

• Review and evaluate public commentsReview and evaluate public comments–Modifying proposals from ROP

• Act on public comments 

• Generate committee comments – Shall not introduce a concept that has not had public review

11September 2012

Edit or Revision StyleEdit or Revision Style• Legislative *Legislative 

– Preserves the history from one document to another

– Underline– Strikethrough

• Track Changes– Once changes have occurred and agreed to; history is removed

• NFPA standards writing uses only Legislative

12September 2012

Parts of a Comment • Doc Number and Log Number 

• Comment on Proposal Number ‐ Proposal is linked

• Recommendation (Comment)

• Substantiation

i i• Committee Action

• Committee Statement• Committee Statement13September 2012

Committee Action on CommentCommittee Action on Comment

• Accept (A)Accept (A)–Comment accepted by committee without changeschanges

–No committee statement is required for an Accept, but one could be developed for clarification 

14September 2012

Committee Action on CommentCommittee Action on Comment

• Accept in Principle (APR)Accept in Principle (APR)–Committee agrees with proposed change in concept and will Accept the comment butconcept, and will Accept the comment, but makes changes to the wording

–Committee must indicate reason for change and provide rationale in Committee Statement

15September 2012

Committee Action on CommentCommittee Action on Comment

• Accept in Part (APA)Accept in Part (APA)–Only part of the comment is Accepted

–Committee must indicate what parts are accepted AND rejected and provide rationale in the Committee Statement

16September 2012

Committee Action on CommentCommittee Action on Comment

• Accept in Principle and in Part (APP)Accept in Principle and in Part (APP)–Combination of Accept in Principle and Accept in PartAccept in Part

–Committee must indicate what parts are accepted, rejected and changed and provide rationale in Committee Statement

17September 2012

Committee Action on CommentCommittee Action on Comment

• Reject (R)Reject (R)–Complete rejection of the entire comment

–Committee must clearly indicate technical reasons for rejection on Committee Statement

18September 2012

Committee Action on CommentCommittee Action on Comment

• Hold (H)Hold (H)–A comment may be held for processing as a proposal during the next revision cycle if it:proposal during the next revision cycle if it:

• Introduces a concept that has not had public review• Changes the text proposed by TC to the point that the• Changes the text proposed by TC to the point that the TC would have to restudy the text of the report or other affected parts of the document

• Proposes something that cannot be handled properly within the timeframe established for processing the reportreport

19September 2012

Committee StatementsCommittee Statements• Must include valid reason for action ‐ technicalMust include valid reason for action  technical• Must explain why comment was not accepted• Acceptance of another comment is not a valid• Acceptance of another comment is not a valid reason to reject

• Should not reference opposing action unless a• Should not reference opposing action unless a satisfactory explanation for rejection

• Should not be vague• Should not be vague • Should answer the question why the Comment was changed modified rejectedComment was changed, modified, rejected

20September 2012

VotingVoting

• During meeting voting is used to establish aDuring meeting, voting is used to establish a sense of agreement (simple majority)

• Secured by letter ballot (2/3 agreement)• Secured by letter ballot (2/3 agreement)• Only results of ballot determine official 

i i f TCposition of TC on any comment

21September 2012

BallotingBalloting• Return Ballots via e‐mail or fax

l d b ll• Alternates are encouraged  to return ballots  • Balloting on Committee Action• Ballot form allows for

–Affirmatively on all actionsAffirmatively on all actions–Affirmatively on all actions except specifically notednoted

– Substantiation for voting negatively or abstain

22September 2012

Ballot ProcessingBallot Processing

• Initial ballot• Initial ballot• Circulation of negatives and comments• Members may change votes during circulationcirculation

23September 2012

Task Group ParticipationTask Group Participation

• All members and guest in attendance at TGAll members and guest in attendance at TG meeting

• TG Chair conducts meeting• TG Chair conducts meeting • Prepares report that identifies TG action on 

h dany changes to document• Committee Members and NFPA Staff• Guests who previously requested time from Chair on particular comment they submittedp y

24September 2012

TC Struggles with an Issue

• TC needs data

Code Fund Lends a Hand

• TC rep and/or

Research Project Carried Out

• Funding for on a new technology or emerging issue

• Two opposing

staff liaison submits a Code Fund Request

project is provided by the Code Fund and/or i dviews on an

issue with no real data

• Data presented

• Requests are reviewed by a Panel and chosen based

d /

industry sponsors

• Project is completed and d iis not trusted

by committeeon need / feasibility

data is available to TC

f / d f dwww.nfpa.org/codefund

25September 2012

LegalLegal

AntitrustAntitrustFederal law prohibits contracts, combinations, or conspiracies which unreasonably restrain trade orconspiracies which unreasonably restrain trade or commerce.    Section 1 of the Sherman Act

PatentPatentDisclosures of essential patent claims  should be made by the patent holder, but others may also notify NFPA if y p , y ythey believe that a proposed or existing NFPA standard includes an essential patent claim.

26September 2012

LegalLegal

Activities Disapproved by the CourtsActivities Disapproved by the Courts– Packing meetingsHiding commercial interest placing committees– Hiding commercial interest placing committees out of balance

– No decision‐making authority to unbalanced Task– No decision‐making authority to unbalanced Task Groups; include all interested parties

– Hiding scientific or technical information fromHiding scientific or technical information from committees

27September 2012

Doc Info Pages - www.nfpa.org/xxxx• Document Information Tab

– Current/Previous Edition information• Issued TIAs, FIs and Errata• Archived revision information• Standard Council Decisions• Research Articles and Reports

• Next Edition Tab– Meeting and Ballot info (notices, agendas and minutes) – ROPSs and ROCs– NITMAM and Standard Council Decisions– Private TC info

• Ballot circulations, informational ballots and other committee info• Technical Committee Tab

– Committee name, scope, Committee list and application– Staff Liaison– Private TC info

• Private contact information• Current committee documents in PDF format

• Technical Questions Tab• Products and Training 

28September 2012

A2013 Cycle ROC MeetingA2013 Cycle ROC Meeting

Questions