Informatics at the Core of a New Biomedical Campus:

Creating a 21st Century Library for a 21st Century Medical School

Presenters

Jacqueline D Doyle, MS

Lindsey L. Greene, MA

Kathleen O. Carlson, MLS

Head Librarian Library Supervisor Health Sciences Librarian

Univ of AZ College of Medicine, PhoenixJDDoyle@email.arizona.edu

Univ of AZ College of Medicine, PhoenixLamon@email.arizona.edu

ASU Downtown Phoenix Campuskathleen.carlson@asu.edu

602.827.2031 602.827.2062 602.496.0683

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Arizona Health Sciences Library Mission

The AHSL’s mission is to advance the education, research, clinical practice and community service goals of the Arizona Health Sciences Centers and to foster informed health care practice in Arizona by: • Assuring access to biomedical

information resources in all formats; • Teaching the principles & techniques

of information retrieval & management;

• Providing services and an environment that promote effective information use and study.

Vision for the Phoenix Biomedical Campus Library

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Seamless access …to all resources …to all on the campus

…regardless of the person’s primary institutional affiliation

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Goals for Today1. Background

• History• Planning processes, including admin

“education” about library issues and multi-organizational relationships

2. Planning process3. Where we are today

• Facility• Partners• Challenges

4. Accomplishments5. Recommendations and Lessons Learned

Planning Process and Team

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History & Background:Development of the New Campus

The state universities of Arizona

Flagstaff: Northern Arizona University (NAU)

Phoenix: Arizona State University (ASU – DPC & Tempe)

Tucson: University of Arizona

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History

• Idea of a 4-year medical school for the Phoenix area dates back at least 25 years..

• Now-famous 2004 Colorado river trip when the ASU and UA presidents reached an agreement with urging from Board of Regents– Expand UA COM from Tucson to a second

campus in Phoenix

– ASU as partner

– Initial ASU contribution would include a new

Department of Biomedical Informatics

Where are we in Phx?

10 Miles

Main Campusof Arizona

State University

College ofMedicine

ASU DPC

JtMtg

Libraries!

Circa 1920...

Phoenix Union High School

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Our three classes —120 students

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A 21st century library

for all students,

faculty and staff of

the Phoenix

Biomedical Campus

The Ultimate Goal

Planning Process and Team, 2005-2010

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TimeLine

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Dates Task

December 11, 2007 First official meeting about the Health Sciences Education Bldg

December 12, 2007 Team Members identified and convened

2007-2010 Many meetings & conference calls held

April 8, 2008 PBCL Planning/Brainstorming session with Arizona University Libraries Consortium (AULC)

2008-2010 Several iterations of building and floor plans reviewed

Jul 16, 2009 JD met with ASU Library Leadership

July 8, 2009 Education session with PBC Management Steering Committee

2013?? HSEB and new library Open!

Library Planning Team

Members• UA HSL- Phoenix—2-3 librarians• ASU Phx Campus Nursing Librarian• ASU Tempe Informatics Librarian• NAU Library Director and Deputy

Advisors/Consultants• AHSL Library Director & Deputy

Director• ASU and UA University Librarians• ASU Nursing Faculty• Other ASU Librarians

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Partnerships and partners

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Campus Partnerships

• Initial, 2004+– ASU– UA

• Ultimately, 2013+– ASU– NAU– UA– T-Gen

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Phoenix Biomedical Campus

Where the library is today

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• 3 separate universities, one board of regents

• 3+ ILSs (Innovative)/3 contracts• 3 separate print collections• Some shared e-resources• 3 OPACs• 3 HR Departments• 3 faculty/staff bodies

Where we are today-Facility

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Phoenix Biomedical Campus Expansion

“Historics”

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Phoenix Biomedical Campus Expansion

Challenges

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Where we are today - Challenges

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Starting with the end in mind…

The options:

1. Continue to operate as we are now, a UA library whose med students have remote access to ASU library resources, or

2. Piecemeal together small solutions to ease the difficulties of access without spending significant monies, or

3. Aim to create a seamless Phoenix Biomedical Campus library system that serves all faculty, students and staff of the PBC regardless of home institution.

Challenges for users

• Locating materials• Checking out print

materials, media and equipment

• Accessing resources remotely

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Challenges for Library Staff

• Administering the library has many complex reporting patterns

• Supervising Staff and Faculty

• Sharing Resources

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Current Resource Access

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UA e-resources ASU e-resources Physical/Print

ASU Nursing Students In PBCL only Anywhere In holding library

ASU BMI Students Anywhere Anywhere In holding library

UA COM/COP/COPH Students Anywhere Anywhere In holding library

2013+UA e-resources ASU e-resources Physical/Print

ASU BMI Students Anywhere Anywhere In holding library

UA COM/COP/COPH Students Anywhere Anywhere In holding library

ASU Nursing Students Anywhere Anywhere In holding library

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Identifying and Finding Resources

Users must now search the ASU, UA, and NAU individual online catalogs to locate resources

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Staffing the Library

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NowUA AHSL 2.7 library professionals and student workers

ASU Nursing and BMI .3 library professionals (DPC and Tempe)

ASU CONHI LRC 3.5 FTE classified staff/coordinators (DPC)

NAU 1.0 FTE (Flagstaff)

2012-13UA AHSL + NAU 6.0 library professionals

ASU Nursing and BMI .2 library professionals

ASU CONHI LRC 3.5 FTE classified staff/coordinators

Student Workers 2.5 FTE

Challenges

• 3 separate universities, one board of regents

• 2 ILSs (Innovative)/3 contracts

• 3 separate collections• 3 OPACs• 3 HR Departments• 3 faculty/staff bodies

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Accomplishments

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• Initial issues identified are being dealt with slowly

• All students can use physical PBC resources

• ASU Students on this campus may apply for remote access

• We’re already collaborating and saving $

• Collections• Teaching• Planning

Recommendations

• Be sure everyone is involved that should be involved (on the boat)

• Use technology and meetings to stay connected

• Rely on facilities director and architects

• Read a lot• Collaborate & connect,

regionally and nationally

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Lessons Learned

• An almost entirely digital library IS different!

• Did not entirely gain upper library management enthusiastic engagement (at the University Librarian Level)

• Have not finalized fiscal arrangements/sharing

• Staffing and officing still a bit vague

• ABOR not yet directly engaged 36

Presenters

• Jacque Doyle, MS, Head Librarian, AHSL/COM-Phx, Lead

• Lindsey Greene, MA, assistant librarian, AHSL/COM-Phx

• Kathleen Carlson, MLS, Librarian, DPC ASU

We thank:• Gary Freiburger, MS, AHSL-T Director and

Jeanette Ryan, MS, AHSL-T Deputy Director• Ruth Brooks, RN, MS, LRC Coordinator, ASU

CONHI• Cynthia Childrey and Beth Schuck, NAU

Library

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Looking Forward

• We remain optimistic• We continue to plan and

assume our future• The campus is hiring!• We continue to partner and

identify new partners and opportunities

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Thanks! Questions?