A successful proposal – in the eyes of an evaluator

Tempus Information Day14 January 2011

Annika Sundbäck, External expert ,Tempus selection 2009 and 2010

Award criteria

Relevance 25Partnership 20Methodology, LFM 25Sustainability 15Budget, cost effectiveness 15

Relevance – needs analysis 25%- Logical structure, link to current needs in the local society,

clear desctiption of the problem and how this proposal intends to solve it

- Direct, clear references to both EU and local reports, if possible, no « name dropping » or too generic descriptions

- Local knowledge/awareness: how does the poposal relate to other local/regional financed projects or initiatives; Tempus, World Bank, UNESCO etc

- All relevant partners included (global/regional perspective):- Quality assurance – ministry, authority, QA agency from an EU partner

- Lifelong learning – experience/competence in adult education

- Labour market input in curriculum development projects

Partnership 20

Broad; representative number of higher education institutions, authorities, third sector, private sector, industry, students

Only relevant information in the partner presentations; particular competence/link related to the project activities, Tempus and other intnl experience, local knowledge among EU partners

Clear description of the role of each partner in the partner descriptions; complementing roles and competences especially for EU partners

Experience in project managementExternal experts; only if they bring an added competence in relation to the existing partnership

Methodology 25LFM – clear, concrete, logical, quantities and deadlinesShared responsibility; ie for one work package, also Tempus countriesWork packages/activities: what and why, where, when and for whom?Internal quality control/monitoring – designated internal group responsible; what will be monitored, how, when and to whom? Realistic intensity of the work plan – time to grasp new information, consistency (which group is involved where and when)Consistency between work plan and work packages ( i.e length of training activities)Equipment purchase after needs analysis/check up Teaching material adopted to the local context (no direct export)Reflect on the most appropriate language solution (LLL?)NOT like this…

Workshop without numbers of participants or content A new office/centre without a mission statement or numbers of personnel A working group without information on the set up A meeting abroad without travel costs Curriculum development only involving EU country academics Technical staff installing equipment at home and abroad at a language course

Sustainability, Dissemination 15

The future commitment of the HEIs in the Tempus countries reflects the necessity of the project activitites/outcomesNew curricula; financing, accreditation, link to the labour market – check of the relevance of the curriculum

- Support from the Rectors/Deans, institutionalization, sufficient numbers of academics retrained

- Financing other than public; all options gone through? i.e lecturers or other personnel through external funding, equipment/laboratories in shared use with industry, fees, LLL

Maintenance of project outputs; Webpage, database, personnel in newly created centres Financing of possible integrated teacher/student exchange

Dissemination; clear target groups, have all interested entities been identified? Content, timing. Realistic plan – not too many activities Personnel and travel costs mainly in the Tempus partner countries!

Budget, cost effectiveness 15

Realistic personnel costs and mobilityCoherent sharing of means between partnersGeneral cost-effectiveness; what will be done with the Tempus-funds, what is the impact and in how many countries/HEIs?Realistic equipment purchaseActivities/meetings mainly in the Tempus partner countries Project management meetings around 2-3 times a year, in connection to other project activitiesPrinting and publishing; quantities and target groups defined

Curricular reform Contact/communication with the surrounding society; needs analysis, employability of graduates or unemployment ratesThe bridge between the newly created curriculum to previous and further studies, Bologna implementation in the Tempus target countriesTraining of staff mainly in the target countries, critical mass of academicsClear result; how many new programmes, in which HEIs, what structure, methodology, ECTS, what first student intakeE/Distance-learning – if there are prerequisitesTarget group for marketing activities; parents and students

A successful proposal…

Is clearly embedded into the local context and is based on objectively described needs Shows awareness of all relevant stakeholders related to the main project activity, and involve them all already at project planning stageThe partners complement each other and have a clearly identified role Concentrates responsibility and ownership to Tempus target country academics and administratorsDescribes the project goal in concrete terms in the LFM -> what are the results -> which activities are needed to reach the results

Good Luck in the following selection round!

Annika.sundback@luukku.com