A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)
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Transcript of A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)
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Payment claimadministration in Lithuania
Conference and Open Discussion about Effective management of EU structural funds
1-2 of February, 2012
A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)
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The processes of:
Payment claim (PC) preparation and submission →
Supporting documents →
Verification
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Payment Claim 1: the content
information on physical and monitoring indicators achieved
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Payment claim 2:the content
information on the PCs planned to be submitted; financial information (expenditure incurred and list of
supporting documents);
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Payment claim 3:submission
PC shall be submitted every quarter even if no expenditure was incurred
!!! Money for the results achieved but not money for money
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Payment claim 4:from paper to electronic
Filling in Pre-filled template (B):• On-line filling• Filling in excel
Submission (B):• Electronic (via DMS) and paper version
Registering (IB):• Importing all PC data into SFMIS
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Supporting documents 1:the extent
All expenditure supporting doc.
!!! But:Exceptions in ESF (wages, business trips,
scholarships, benefits, etc.) - summary statements Indirect expenditure – no doc.Unit costs (in global grant means - wages of
scientists) and Lump sums (publicity) - doc. about quantity achieved or activity done
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Supporting documents 2:submission
Categories of supporting documents:Easier to fill in PC;Move towards the e-form of PC;
Submission:List of supporting documents in the PC;Physical submission in paper;
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Information System(s)
IS for Beneficiaries (B) and Implementing bodies (IB):• DMS – (subsystem of SFMIS) for B to prepare and
submit PCs • SFMIS – IS for IB to receive and verify PCs
DMS Public Data
Exchange Website
SFMIS Structural Funds
Monitoring System
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IS 1 - DMS
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IS 2 - SFMIS
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The link of all IS
SubmissionDMS
(Beneficiary)
SFMIS(Implementing
and Intermediate bodies)
GBAPS(Treasury)
Payment request
Message
MONEYMONEY
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Payment claim submission control:
!!! Reminders in DMS about next PC (date and sum) according submission schedule
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Automatic controls for filling and verification
Automatic Checking:
• DMS – if there is no filling or data mistakes
• SFMIS – critical mistakes while saving any data (+ button “To check doc.”)
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Verification process
Checking (IB)
• according its checklist questions
• Sample Checks of PC/supporting documents according IB procedures
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Future goalTo simplify the system so:
1. The B would submit only a part of supporting documents
2. The electronic submission of documents with e-signature would be used
3. The IB would have :– its procedures of Sample Checks– unified Payment claim checklist
and could fill it in online
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After all the processthe Beneficiary
gets the money and does many good
things for Lithuania!
Congratulations!!!