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2019

GUIDE

WelcomePrograms & Eligibili tyVirgin Pulse PlatformRewardsGet ConnectedHealth Stations

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BEWell Events & ClassesEmployee Assis tance & Work LifeWeight ManagementTobacco CessationPar tners in PregnancyDisease Management Programs

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TABLE OF CONTENTS

Rare Chronic Disease ManagementScreening Forms2019 Point Earning Oppor tunitiesWellness Legal NoticeContact Information

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The Beach Employee Wellness (BEWell) program makes par ticipation in healthy behaviors and activities easy and stress-free! Making healthy choices can help us feel better and live longer. BEWell can assist you take steps towards healthy living and reduce health risks! Empower yourself to maintain a healthy lifestyle by par ticipating with BEWell each day! BEWell provides the programs, resources and tools you need. Together we can BEWell!

Welcome !

Best of luck th is year i n reach i ng your goals ! Let us know how we can help !

Reading this Guide! BEWell Champions

This guide is your resource for all of the programs offered by BEWell and how you can earn up to $500 per calendar year.

KEEP IN TOUCH WITH BEWELL BY:

Checking out the BEWell BEAT and BEWell online

BEWell BEAT It’s our quar terly update sent to you throughout the year! Inside you will f ind upcoming events, point earning tips, challenge announcements, and more!

BEWell Online See back cover for Access

What is a BEWell Champion? BEWell Champion is a motivated and enthusiastic Virginia Beach City or School employee willing to educate fellow employees on BEWell, support programs, health and wellness.

What do Champions do? BEWell Champions create healthier, happier worksites throughout Virginia Beach! They are the “go-to” person on BEWell. They assist in promoting health and well-being initiatives and help keep their co-workers stay informed and engaged. In addition to promoting BEWell, they coordinate site initiatives such as walking groups, lunch and learn seminars, book clubs and more!

How can I become a Champion? Visit BEWell online to see if your worksite needs representation, review the expectations and complete the application. As an extra incentive, Champions can earn Virgin Pulse points!

I love how motivated I am to eat right and exercise. My secret to success is - stay focused, stay motivated, and never give up!

– Kara Kimball,VIRGINIA BEACH CITY PUBLIC SCHOOLS

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BEWell Program and El igib i l ity

• Full-Time City Employees • Full-Time & Full-Time Equivalent School Employees (You don’t have to be enrolled in the Optima health plan to par ticipate)

• Retirees (Enrolled in the Optima health plan)

• Part-time Employees • Employees on a Temporary Contract, with City or Schools

Virgin Pulse Platform

Weight Management: Retrof it

Tobacco Cessation: Quit For Life

Partners in Pregnancy

Mobile Mammography Van

Wellness Fairs: Health Screenings

BEWell Education Classes

Flu Shot Clinics

Employee Assistance Program & Work-Life Services

Employee Assistance Program & Work-Life Services

Rare Chronic Disease Management: AccordantCare™

Disease Management ProgramsDiabetes Disease ManagementCardiovascular Disease ManagementRespiratory Disease Management

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Virgi n Pulse Platform

By par ticipating in Virgin Pulse the points you earn translate into rewards and you can earn up to $500 a year! You’ll earn points for:

SIGNING UP AND JOINING: Star t earning points right away on Virgin Pulse by setting up your prof ile! You can also connect with all of your fellow co-workers and share your achievements!

DAILY CARDS & HEALTHY HABITS: Everyday on your Virgin Pulse home screen, you’ll see healthy habits and daily cards. You get points for reading the daily cards – quick health and wellness tips catered to you based on the interests you choose each quar ter! You also earn points for tracking healthy habits – you can pick from an extensive list of habits and earn points for up to three each day.

GENER AL HEALTH: Getting an annual physical or health screening is an important way to monitor your health, and also earn Virgin Pulse points! Your annual physical can be done by your Primary Care Physician, or BEWell hosts Wellness Fairs throughout the year!

HEALTH MEASUREMENTS: Health Stations are a convenient and private way to help you stay on top of your health. There are stations strategically placed throughout Virginia Beach so you can easily earn Virgin Pulse points, access BEWell suppor t programs, and get validated weight & blood pressure measurements!

ACTIVITY: There are many ways to earn points, and tracking your activity is one of them! Fitness devices and mobile apps can track your walking, running, and calories burned.

CHALLENGES: A little competition can go a long way for motivation! There are lots of oppor tunity through Virgin Pulse to star t and join challenges among small groups of friends as well as the entire City and School employee population! (City and School wide challenges are communicated through the BEAT quar terly).

SLEEP: Good sleep habits are impor tant for your health. Cer tain mobile apps or f itness devices track your sleep, and if you sync a compatible app or device with Virgin Pulse, you can earn points each time you track!

BEWELL IS POWERED BY VIRGIN PULSE; A DYNAMIC, CREATIVE AND INDIVIDUALIZED PLATFORM THAT PROVIDES TOOLS AND RESOURCES TO KEEP YOU ENERGIZED AROUND WELLNESS AND TAKE THE NEXT STEPS IN IMPROVING YOUR HEALTH.

NUTRITION: Browse healthy recipes on Zipongo, track your calories by syncing a MyFitnessPal account, and set your eating style each quar ter to earn points on the nutrition guide through Virgin Pulse!

MINDFULNESS: Virgin Pulse has collaborated with Whil to embrace science-backed stress reduction and mindfulness. Training videos focused on mindfulness, yoga, and leadership are available through the platform 24/7.

DIGITAL HEALTH COACHING: Journeys is the only digital coaching intervention of its kind, giving you personalized pathways to create and sustain healthy habits that lead to positive outcomes. By taking small steps that lead to big change, Journeys helps you stress less, move more, eat better, cut back on alcohol, quit smoking and suppor t chronic conditions including diabetes and musculoskeletal health.

CANCER SCREENINGS: Early diagnosis and treatment of conditions can lead to better prognosis, so BEWell encourages you to seek preventive cancer screenings. If you receive cer tain cancer screenings any time in 2019, let BEWell reward you for your effor ts! Complete the required forms and turn them into BEWell for points.

BEWELL EVENTS: BEWell offers events throughout the year like health education classes and f lu shots. By attending these events you will receive points for par ticipation. Check in with the BEWell BEAT throughout the year for an up-to date list of upcoming events.

SUPPORT PROGR AMS: Access all of BEWell’s suppor t programs in one place! Employee Assistance & Work-life Services by Humana, Weight Management: Retrof it, Tobacco Cessation: Quit For Life & Optima Health Disease Management. By par ticipating in these programs you may be eligible to receive points.

Using the BEWell program helps you stay motivated by enticing you to stay connected

and log your goals and accomplishments.

– Alex Voytilla, CITY OF VIRGINIA BEACH

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Your Virgin Pulse account ends on the last day of the month following your retirement/termination date. So if you are retiring/terminating make sure you go into your account and:

Cash out all PulseCash online or via the mobile app (“Put it in the Bank” option not available on mobile app)

Disconnect all activity trackers (and mobile apps) from your Virgin Pulse account

If you elect health coverage as a retiree through VBCPS/COVB you will be able to re-enroll in Virgin Pulse once your health coverage has been fully processed.

I used the money from BEWell to order a Fitbit and I have never been more attuned to my daily health habits! I love tracking my sleep, steps and active minutes. I even recently f inished my f irst half marathon!

– Meg Hoioos, VIRGINIA BEACH CITY PUBLIC SCHOOLS

Rewards for the Healthy Things You Do

IT ’S SIMPLE! Do healthy things, earn points, and get rewards! The points you earn will accumulate each quarter. As you reach a new level, your rewards grow.

By reading this guide you will learn all the ways you can earn points through programs and events.

HOW TO EARN

You can EARN UP TO $125 EACH QUARTER! That’s $500 PER YEAR ! The more healthy activities you log on Virgin Pulse, the more money you’ll earn.

Q I’ve heard that I get taxed on the money I earn from participating in Virgin Pulse. Is this true?

Yes! In adherence with IRS guidelines, all incentives and giveaways through the BEWell Program are considered taxable fringe benefits and taxes will be taken from your paycheck after redemption of PulseCash within two months. For example: If you redeem PulseCash in January, BEWell will receive your name from Virgin Pulse in February. BEWell will then transmit this data to payroll during the month of February and taxes will be taken from your pay in February or March.

B E W E L L FAQ !

Log in to your Virgin Pulse account

Click on the Rewards tab on the top of the page

Select “SPEND MY PULSECASH”

Spend your PulseCash: Gift Cards Virgin Pulse online store Direct deposit into your bank account (via computer only) Donate to pre-selected charity Gift an e-Gift card

Your Virgin Pulse PulseCash does not expire & can be spent at any time for participating with BEWell!

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HOW TO SPEND YOUR R E WA R DS

(Please Note: E-gift cards are sent to your login email for Virgin Pulse. This means the only way to get your redemption code (& use it!) is by having an active email on f ile. Contact Virgin Pulse if you need to change this email.)

ARE YOU RETIR ING OR TERMINATING EMPLOYMENT?

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Get Connected w ith V irgi n PulseNEED TO SIGN UP OR GET RECONNECTED?

TAKE BEWELL EVERYWHERE YOU GO!

It’s easy! Follow these steps:

Through an internet browser (computer or mobile), visit join.virginpulse.com/VirginiaBeach

Click “SIGN ME UP!”

Be sure to read and check off the agreements

Fill in the requested demographic information

Click “LET’S GET STARTED!”

Congratulations, you’re enrolled!

Follow the tutorials & star t earning points today!

Haven’t joined yet?It’s quick and easy to enroll today!

Already enrolled in the Virgin Pulse platform? Nice work! Stay motived or get moving!

Make sure you are checking in with Virgin Pulse daily!

Track healthy behaviors, nutrition, sleep & more

Take advantage of BEWell’s suppor t programs to earn points

See all the ways to earn points inside the BEWell Guide or log in to your account, visit the Rewards tab, & click on How to Earn

Strive for Level 4 every quar ter!

Forgot your Virgin Pulse password? Give Virgin Pulse a call: (888) 671.9395

web browser: Member.VirginPulse.com/login Visit a health station (details on page 8)

Have a smartphone or tablet? Download the VIRGIN PULSE MOBILE APP today!

Don’t have a smartphone or tablet? It’s okay! You can still participate by connecting with:

ONCE CONNECTED , CHECK OUT THE PROGRAMS MENTIONED IN THIS GUIDE BY FOLLOWING THESE STEPS:

Click on the symbol in the upper left hand corner

Click ‘Company Programs’, then ‘Filter’, then ‘All Programs’

Click on the ‘Programs’ tab at the top of the page

On the left hand column under ‘View’, click ‘All’

All BEWell suppor t programs, notices, the Health Station Map and the Health Assessment are in one place! Click on each program to view more information.

MOBILE WEB

BEWell is an excellent program that encourages health and wellness among our team members. I believe that this is a very valuable program that I believe everyone could

benef it from if they are aware of what is of fered to them.– Fallon Nicholson, CITY OF VIRGINIA BEACH, BEWELL CHAMPION

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http://join.virginpulse.com/virginiabeach

http://member.virginpulse.com/login

Once I star ted using the Virgin Pulse app I became more active. I love when I am challenged by my co-workers it gives me a

reason to push myself harder. The recipes are also helpful. I’ve lost a total of 20lbs using this app. I feel healthier and refreshed.

– Kimberly Banks, VIRGINIA BEACH CITY PUBLIC SCHOOLS

CONNECT YOUR ACTIVITY TR ACKER & MOBILE APPS TO YOUR VIRGIN PULSE ACCOUNT!

HAVING TROUBLE CONNECTING? FOLLOW THESE STEPS !

FITBIT [all devices]

MISFIT [all devices]

POLAR HEART RATE MONITOR

NUYU HEALTH O’METER

WHICH TR ACKERS ARE COMPATIBLE WITH VIRGIN PULSE?

DON’T HAVE AN ACTIVITY TR ACKER? NO PROBLEM!

You don’t need an activi ty tracker to par ticipate in the Virgin Pulse platform

You can use your mobile phone & integrated health app to track your daily activi ty

Connect your mobile phone’s health app (iOS or Android) to the Virgin Pulse app & you are set to go

Your activi ty will seamlessly upload to Virgin Pulse for points!

WITHINGS [cer tain devices]

VIRGIN PULSE TRACKERS

JAWBONE UP

NUYU PERSONAL ACTIVITY TRACKER

GARMIN [cer tain devices]

STRIIV

MI BAND

APPLE WATCH

The listing above may not be all inclusive and is subject to change by the vendor. For a complete & up-to-date listing, log in to your Virgin Pulse account.

Conf irm that the activity tracker or mobile app you’d like to connect is compatible with Virgin Pulse

Log into your Virgin Pulse account online or through the mobile app

Within your prof ile access Devices & AppsNOTE: If you are connecting a device or app (other than Virgin Pulse’s Max or Max Buzz), make sure you have created an account with the other device/app (e.g. Fitbit, Garmin, MyFitness Pal, etc.).

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Next, scroll down & locate the section for the device or app that you’d like to connect, hover/click the device or app, then Connect

You’ll be redirected to an application authorization page, where you’ll need to enter your log-in details, & click Allow or Authorize

When your connection is completed, you’ll be redirected back to the Devices & Apps page, where your device or app should now show as being connected

HAVING TROUBLE WITH VIRGIN PULSE? GIVE THEM A CALL, 8 8 8 . 671 . 93 95

Missing Virgin Pulse points from your account

Broken MAX or MAX Buzz activity device

Syncing issues with activity device or mobile app

Redeeming PulseCash Virgin Pulse Username lookup or Password reset (can also be done via platform)

General trouble or navigating the Virgin Pulse Platform

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BEWell Health Stat ions

HEALTH STATION LOCATIONS:

Bayside Rec Center 4500 First Cour t Road, 23455

Williams Farm Rec Center 5252 Learning Circle, 23462

Central Library 4100 Virginia Beach Blvd., 23452

Great Neck Rec Center 2521 Shorehaven Drive, 23454

Laskin Road Annex 1413 Laskin Road, 23451

Seatack Rec Center 141 S. Birdneck Road, 23451

Bow Creek Rec Center 3427 Club House Road, 23452

Plaza Annex 641 Carriage Hill Road, 23452

Landscape Services 4141 Dam Neck Road, 23456

Public Utilities 3500 Dam Neck Road, 23453

Waste Management 3024 Holland Road, 23453

School Administration Building 2512 George Mason Drive, 23456

Building 19 2416 Cour thouse Drive, 23456

Building 30 (Open 24 hours) 2508 Princess Anne Road, 23456

Princess Anne Rec Center 1400 Nimmo Parkway, 23456

Pungo/Blackwater Library 916 Princess Anne Road, 23457

Distribution Services 1568 Corporate Landing Pkwy, 23454

Harpers Bus Garage 1677 Harpers Road, 23454

Glenwood Bus Garage 2201 Round Hill Drive, 23464

Kempsville Rec Center 800 Monmouth Lane, 23464

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EARN POINTS WEEKLY for: Taking your blood pressure & weighing yourself

You can also log into your Virgin Pulse account to sync your f itness device, do your daily cards & track your healthy habits

Access BENEFITFOCUS, our benef its platform & BEWell suppor t programs

Enrolled in Retrof it? Simply log in to the Health Station with your Virgin Pulse account and step on to the scale! Your validated weight measurement will automatically upload to your Retrof it account!

HEALTH STATIONS ARE A CONVENIENT & PR IVATE WAY TO MONITOR YOUR HEALTH. THERE ARE 20 STATIONS THROUGHOUT THE VIRGINIA BEACH. VISIT ONE TODAY!

BEWell Events & ClassesBEWell hosts events throughout the year! Check out BEWell online, the Virgin Pulse platform calendar & each quar ters’ BEWell BEAT for schedules.

BEWELL EDUCATION CLASSES Learn something new & earn 300 Virgin Pulse points! Instructors present classes on a variety of topics surrounding health, wellness, nutrition, stress & more. Please Note: par ticipants may attend only one session per topic. Visit BEWell online for upcoming classes & to register.

WELLNESS FAIRS: HEALTH SCREENINGS Getting an annual physical is an important way to monitor your health & earn Virgin Pulse points! Attend a Wellness Fair to get your Health Screening & earn points for rewards! ALTERNATIVELY, you can always get your annual physical with your Primary Care Physician (make sure the BEWell Screening form is signed by the Physician)! Please Note: you will only receive points for an annual physical/health screening once per calendar year..

FLU SHOT CLINICS The single best way to protect yourself from getting the f lu is to vaccinate every year. BEWell makes it easy to do this by offering f lu shot clinics in the fall for ALL Virginia Beach City, School Employees, Retirees (on Optima Health plan) & Family Members (18 years of age & up & on Optima Health plan) at NO COST.

MOBILE MAMMOGR APHY VAN BEWell teams up with Sentara to host the digital mobile mammography van at convenient locations throughout Virginia Beach during the year. (Don’t forget to turn in your Mammogram Screening Incentive Form to earn 250 points!)

For a complete listing of the mobile mammogram locations, dates and times, check out the BEWell BEAT or visit www.sentara.com/mammogram.

To schedule an appointment: Phone: 757.261.5420, Option 1 Website: www.sentara.com/mammogram

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http://www.sentara.com/mammogram

http://www.sentara.com/mammogram

Employee Assis tance offers shor t-term counseling with a licensed counselor to help employees and members of their household manage everyday life issues. When utilizing this service you will receive up to up to f ive (5) in-person sessions per concern per year, assessment and referrals for longer-term issues and referrals to other benef its as appropriate.In-person and telephonic-based counseling for issues such as:

Everyday needs and life eventsWeight controlEmotional issuesRelationship concernsFamily relationshipsCoping with a serious illness

Did you know your Employee Assistance Program & Work-Life Services through Humana can help with almost anything? You are happier at your job and more productive when your personal needs are being met and your life is in balance!

Both programs are FREE and CONFIDENTIAL for ALL active City of Virginia Beach and Virginia Beach City Public Schools employees AND members of your household!

Please note: retirees are not eligible for this service.

LEGAL & FINANCIAL SERVICES free 30-minute consultations with attorneys and f inancial professionals (Separate offering from Legal Resources & Identity Theft Protection Plans)

ONLINE TOOLS & WEBSITE RESOURCES including wills, calculators, ID Theft Protection & more

Sleeping diff icultiesLoss of a loved oneEating disordersWorkplace concernsSmoking cessation

Work-Life Services offer extensive assistance, information, and suppor t to help you achieve a better balance between work, life and family to help make everything easier!

Child careFinancing collegeHome ownership Caregiving from a distanceMoving and relocationFinding colleges and universitiesServices and education for children with special needsAdjusting to retirement

Locating services and care for older adultsPet careTutors and test prepChild developmentRecreational activitiesConsumer education

PHONE: 800.448.4358 (TTY: 711)

WEBSITE: humana.com/eapusername: VirginiaBeachpassword: employee

PR IVACY & CONFIDENTIALITY

Humana professionals are bound by conf identiality laws and professional ethics (conf identiality exceptions include serious threats to health or safety of self or others, or suspected child abuse)

Clinicians do not disclose any information about employees to BEWell and/or City of Virginia Beach and Virginia Beach City Public Schools

Services are offered at off-site locations for more privacy

Personal information about employee and household members remains conf idential according to all applicable state and federal laws

Employee Assistance & Work-L ife : Humana

EMPLOYEE ASSISTANCE WOR K-LIFE SERV ICES

ADDITIONAL HUMANA SERVICES CONTACT INFORMATION

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http://humana.com/eap

Everyone has a different motivation for losing weight – an upcoming wedding, spending more time with your children, improving your overall health, increasing energy levels, or just because you want to feel better. Retrof it is Virginia Beach City & Public Schools’ 12-month weight management program consisting of coaching, classes and community!

Private live coaching sessions - done via video conferencing online

This is a virtual program, so you will not need to go anywhere, you can do it from the comfort of your home. You will access your Zoom video conferencing session directly from your Retrofit account (via computer or mobile app) under your sessions tab.

30 minute weekly exper t-led online classes related to 3 core areas of focus: nutrition, exercise and mindset

Access to a Community Suppor t page where you can share successes and struggles

If you have an activity tracker, you can synchronize it to your Retrof it account and the data will upload automatically!

Eat the foods you love and exercise according to your schedule

Understand your mindset around losing weight, including identifying your barriers and understanding your motivators

Enrollment: 1,200 points Annually

Complete Program Expectations: 1,200 points Quarterly

Up to 6,000 points per year

Par ticipants will pay $24/month and BEWell will pay the rest. You will be asked for a credit/debit card at the time of sign up, and you will be charged each month.

Go to retrof itme.com/commitment/virginiabeach

Enter your full name and employee ID:

City Employees use C+Employee ID # (Ex…C12345) School Employees use S+Employee ID # (Ex…S12345) City Retirees use RC+Retiree ID # (Ex…RC12345) School Retirees use RS+Retiree ID # (Ex…RS12345)

Provide your height and weight. Must have a BMI of 25 or more

Weight Management: Retrofit

My clothes were f it ting better & I had more energy.BECKY HORSTMAN, Virginia Beach City Public Schools

ALVIN LYONS, City of Virginia Beach

Knowing I would be healthy and in great shape for my daughter’s graduation!

Enrolled i n Retrofit :

EAR N V IRGIN PULSE POINTS :

TO ENROLL :

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Don’t have a wireless scale for Retrofit? Forgetting your daily weigh-in? Use any BEWELL HEALTH STATION to track your weight daily! Simply log in to the Health Station with your Virgin Pulse account and step on to the scale! Your validated weight measurement will automatically upload to your Retrof it account!

COST

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Trained & Cer tif ied Retrof it exper ts guide you through every step of the way with personalized attention based on your unique needs. Retrof it focuses on exercise, nutrition & mindset through:

http://retrofitme.com/commitment/virginiabeach

Tobacco Cessat ion : Quit For L ifeTrying to quit tobacco & been unsuccessful? Try the Quit For Life® Program! A Quit Coach staff will work with you to create an individualized plan to make this a successful quitting process!

Call 866.Quit-4-LIFE (866.784.8454)

Visit www.quitnow.net/VirginiaBeach

Enrollment: 1,500 points Annually

Up to 3,000 points per year

Complete Program Expectations: 750 points Semi-Annually (NEW!)

TO ENROLL :

Explore education resources

Download a free e-book and learn how to make quitting manageable

Use the Cost Savings Calculator – How Much Will You Save by Quitting?

Chat or Speak with a live Enrollment Specialist

Read par ticipant testimonials

And sign up!

FREE nicotine replacement therapy (patch/gum) mailed directly to your home (if appropriate)

Access to Web Coach™, an online community where you can get information and suppor t from other people in the program

Unlimited access to Quit Coaches, who offer as much or as little suppor t as you need

Access to Text2Quit™, suppor tive and interactive text messages to your mobile phone

LEARN MORE BY VISITING: BY SIGNING UP YOU WILL RECEIVE:

COST: FREE!

w w w.qui tnow.net/VIRGINIABEACH

EAR N V IRGIN PULSE POINTS !

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http://www.quitnow.net/virginiabeach

Partners i n PregnancyThis program is for Optima Health members who enroll during their first trimester of pregnancy. Receive guidance, support and answers to questions you have about your pregnancy. Earn points toward rewards when meeting all requirements.

Timely health tips mailed directly to your home

List of impor tant resources

Screenings for risk during your pregnancy

Help in f inding a physician & more

Enroll and complete assessment during f irst trimester

See physician during f irst trimester

Speak with case manager at least monthly throughout pregnancy

Have postpar tum appointment with physician within six weeks after delivery

Must be enrolled in the Optima Health Plan

A PREGNANCY PARTNER WILL PROVIDE: 2019 PROGR AM EXPECTATIONS

COST: FREE!

Call Optima Health, 866.239.0618Complete Program Expectations: 3,000 points Semi-Annually

TO ENROLL :EAR N V IRGIN PULSE POINTS !

DID YOU KNOW? Your health plan pays for a breast pump if you are pregnant.

Hand breast pumps or non-hospital grade electric breast pumps are covered at 100% (no co-pay or co-insurance) and can be purchased from a Durable Medical Equipment store, a lactation specialist, a physician’s off ice, a pharmacy, LaLeche League, or any retail store.

Breast pumps can also be ordered from Home Care Delivered 800-867-4412

The cost will be reimbursed through Optima Health by f iling a claim with a receipt. *Note: The health plan does not cover shipping, handling, or taxes.

No authorization is necessary if the purchased breast pump is under $750.00.

FOR MORE INFORMATION, CALL OPTIMA MEMBER SERVICES AT (757) 687.6141 OR (866) 509.7576

Reminder!You have 30 calendar days following the bir th of your child to add him or her to your health plan. Contact the Consolidated Benef its Off ice for additional information.

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Disease Management ProgramsAre you diagnosed with Diabetes, Coronary Ar tery Disease, Congestive Hear t Failure, Asthma or COPD? If you are enrolled in the Optima Health Plan, you have access to a Care Manager team who is dedicated to learning about your specif ic needs and will provide you with guidance, suppor t and education. Your team will encourage you to work with your doctor to develop and stick to an effective management plan to better manage your condition!

Physician visit for diabetes with PCP or specialistDilated or digital eye examFoot exam by PCP or specialist

Diabetes is a serious disease that can lead to potentially life-threatening complications such as heart disease, stroke, kidney disease, blindness, and amputation. Diabetes-related complications may be prevented, but only if long-term lifestyle changes are made. Let the trained healthcare professionals at Optima Health help you make healthy lifestyle changes to manage your diabetes and navigate your benefits plan design to ensure you are making the most of your health plan. Plus- you may be eligible for reduced co-pays on diabetic medications!

DIABETES DISEASE MANAGEMENT PROGR AM EXPECTATIONS

DIABETES DISEASE MANAGEMENT PROGR AM ABC (ACHIEVE BETTER CONTROL) OR IENTATION CLASS

Enroll by March 31

Attend an ABC Class (Note: Attending an ABC class is required just once during a member’s participation in the Diabetes Disease Management)

Complete an A1c test

Follow physician’s medication plan

Speak with case manager quar terlyJanuary – MarchApril – June

Develop diabetes management plan

Develop nutrition and activity plan

Enroll by September 30

Attend an ABC class (if newly enrolling)

Complete an A1c test


Speak with case manager quar terlyJuly – SeptemberOctober – December

Develop and/or follow diabetes management plan

Develop and/or follow nutrition and activity plan

JANUARY 1 - JUNE 30 REQUIREMENTS JULY 1 - DECEMBER 31 REQUIREMENTS

LDL Cholesterol testUrine micro albumin (if applicable)

THE FOLLOWING MUST BE DONE AT LEAST ONCE BY THE END OF THE CALENDAR YEAR

If you have a current diagnosis of diabetes AND are par ticipating in Optima Health’s Diabetes Disease Management Program this class is required. This ABC Orientation class is one requirement of the Diabetes Disease Management Program for par ticipants to receive a co-pay reduction on diabetes medications.

Please Note: Attending an ABC class is required just once during a member’s participation in the Diabetes Disease management Program. Attendance is not required annually. Part-time/temporary employees and spouses are not eligible to earn BEWell points or incentives including the co-pay reduction on diabetic medications.

To see the upcoming schedule and register for a class visit:

https://www.surveymonkey.com/r/2019DiabetesDiseaseManagementOrientation

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https://www.surveymonkey.com/r/2019DiabetesDiseaseManagementOrientation

Asthma is a disease of the airways in the lungs that can make it difficult to perform daily activities. Chronic Obstructive Pulmonary Disease (COPD) is a serious lung disease that, over time, makes it hard to breathe. The good news is that asthma can be controlled and Optima Health’s team of registered nurses, respiratory therapists and patient service coordinators is here to help you. The team promotes healthy behaviors, provides education, makes suggestions for optimal treatment, serves as a support system, and answers questions about asthma. Members who have been to the hospital several times for their asthma will be eligible to have a home health nurse come and visit them in their home to talk about the possible causes for their asthma and make suggestions for changing the home environment to reduce these triggers.

Coronary Artery Disease (CAD) is a common term for the buildup of plaque in the heart’s arteries that could lead to heart attack and Congestive Heart failure (CHF) is a type of heart failure which requires seeking timely medical attention and means that the heart isn’t pumping as well as it should be. By participating in this program you will receive a support system to help keep your CAD and/or CHF under the best possible control.

RESPIR ATORY DISEASE MANAGEMENT PROGR AM EXPECTATIONS

CARDIOVASCULAR DISEASE MANAGEMENT PROGR AM EXPECTATIONS

Enroll by March 31


Speak with case manager quar terly January – March April – June

Develop respiratory disease management plan with case manager

Develop nutrition and activity plan with case manager

Enroll by March 31


Speak with case manager quar terly January – March April – June

Develop cardiovascular disease management plan

with case manager

Develop nutrition and activity plan with case manager




Develop and/or follow respiratory disease management plan





Develop and/or follow cardiovascular disease management plan


JANUARY 1 - JUNE 30 REQUIREMENTS

JANUARY 1 - JUNE 30 REQUIREMENTS

JULY 1 - DECEMBER 31 REQUIREMENTS

JULY 1 - DECEMBER 31 REQUIREMENTS

Enroll in any or all of these programs with Optima Health: 866.503.2730

All Disease Management programs are eligible!

Complete Program Expectations: 3,000 points Semi-Annually


Physician visit for asthma or COPD with Primary Care Physician (PCP) or specialist

Physician visit for CAD or CHF with cardiologist or Primary Care Physician (PCP)

Flu shot vaccination

Cholesterol testBlood pressure test

THE FOLLOWING MUST BE DONE AT LEAST ONCE BY THE END OF THE CALENDAR YEAR:

THE FOLLOWING MUST BE DONE AT LEAST ONCE BY THE END OF THE CALENDAR YEAR:


COST: FREE FOR ALL THREE DISEASE MANAGEMENT PROGR AMS!

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Monthly newsletters that you can get online or in the mailVital health information at your f inger tips at Accordant.com Educational ar ticles on health topics that matter to you Urgent aler ts about medicines and health risks that may affect you Access to other resources, like national foundations and organizations

Rare Chron i c D isease Management: AccordantCare™

If you have a rare chronic condition, you can receive help & suppor t for your specif ic needs. Accordant nurses are exper ts in chronic disease. They are ready to talk to you by phone or email – anytime that is right for you!

A personal nurse team on-call for you 24-hours a day, 7 days a week when you have questions or concerns about your health. Access to helpful health tips, interactive tools, and other resources to take care of yourself or your loved ones – all for free! If you’re wondering what else you get with the Accordant program, take a look at these services:

The program will also help you watch for changes in your health, spot common symptoms or concerns you should talk about with your doctor, use tips on how to stay well, f ind real ways to put your doctor’s advice to work in your busy life and assist you in working with your physician and health plan regarding suppor t services like medical supplies or in home equipment.

Epilepsy Disorders (Seizures)Rheumatoid Ar thritisMultiple SclerosisCrohn’s DiseaseUlcerative ColitisParkinson’s DiseaseMyasthenia GravisSickle Cell DiseaseGaucher Disease

Systemic Lupus Ery thematosus (SLE or Lupus) Cystic FibrosisHemophiliaSclerodermaPolymyositisChronic Inf lammatory Demyelinating Polyradiculoneuropathy (CIDP)Amyotrophic Lateral Sclerosis (also known as Lou Gehrig’s Disease)Dermatomyositis

THIS SPECIALIZED EDUCATION AND SUPPORT PROGR AM IS OFFERED FOR MEMBERS WITH THE FOLLOWING CONDITIONS:

WHAT WILL I RECEIVE?

Call 866.535.5439 or visit www.accordant.com

Complete Program Expectations: 3,000 points Semi-Annually



COST: FREE!

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Annual Physical/Health Screening Incentive Form

Colonoscopy Screening Incentive Form

Mammogram Screening Incentive Form

Pap Screening Incentive Form

Prostate Screening Incentive Form

2019 Screening Forms MUST be submitted by January 31, 2020!

It may take up to four (4) weeks to process your paperwork.

Your points will ref lect in your Virgin Pulse account based on the quar ter in which your screening is processed.

We will only process one (1) of each screening type per year, per employee.

If the form is incomplete or missing proper documentation, it will not be processed.

2019 BEWELL SCREENING FORMS

Early diagnosis & treatment of conditions can lead to better prognosis, so BEWell encourages you to seek preventive screenings. If you receive these specif ic screenings in 2019, let BEWell reward you for your effor ts!

WHEN SUBMITTING YOUR SCREENING FORMS PLEASE NOTE:

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THIS PAGE INTENTIONALLY LEFT BLANK

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(all f ields required unless noted)

Employee/Retiree Name

For ACTIVE Employees: CITY Employee ID #

For RETIRED Employees: CITY RETIREE ID #

Date of Bir th

Work Email

SCHOOL WISE #

SCHOOL RETIREE ID #

member.virginpulse.com/login

1.

2.

3.

4.

2019 Annual Physical/Health Screening Incentive FormComplete and submit this form to earn 1,000 point s !

TO BE COMPLETED BY EMPLOYEE/RETIREE

TO BE COMPLETED BY HEALTH PROFESSIONAL

TO RECEIVE POINTS, SEND COMPLETED FORM TO BEWELL:

LOG IN TO SEE YOUR POINTS:

Patient’s Height

Patient’s Total Cholesterol

Patient’s Blood Pressure

Patient’s Fasting Glucose

Physician/Clinical Staff name [Printed]

Physician/Clinical Staff name [Signature]

Weight

Phone

Date

OR Hemoglobin A1c

optional value

inches

HDL LDL

Interoff ice Mail: BEWell

Email: [email protected]

Fax: 757-263-1123

Mail: 2512 George Mason Drive Virginia Beach, VA 23456

PLEASE NOTE:- 2019 Screening Forms MUST be submitted by January 31, 2020!- Your points will ref lect in your Virgin Pulse account based on the quar ter in which your screening is processed.- It may take up to four (4) weeks to process your paperwork.- We will only process one (1) of each screening type per year, per employee. - If a form is incomplete or missing proper documentation, it will not be processed.

Not a member yet? Visit: join.virginpulse.com/VirginiaBeach


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Date of Bir th

Phone

Work Email

Please note: Endoscopy or fecal occult blood test do not count for this screening incentive. A colonoscopy must be performed.

SCHOOL WISE #

SCHOOL RETIREE ID #

Your full name

Date procedure was performed

Type of procedure performed

Note: We cannot accept codes for procedures, and documentation must state the name of the procedure that was performed; e.g. “colonoscopy.”

Please note: we do NOT need procedure results

COMPLETE THIS SECTION

ATTACH SEPAR ATE DOCUMENTATION FROM PHYSICIAN’S OFFICE

TO RECEIVE POINTS, SUBMIT COMPLETED FORM & DOCUMENTATION TO BEWELL:

LOG IN TO SEE YOUR POINTS:member.virginpulse.com/login Not a member yet? Visit: join.virginpulse.com/VirginiaBeach

Separate documentation must include:

1.

2.

3.

4.




2019 Colonoscopy Screening Incentive FormComplete this form and submit documentation to earn 500 point s !



Fax: 757-263-1123



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2019 Mammogram Screening Incentive FormComplete this form and submit documentation to earn 250 point s !



Date of Bir th

Phone

Work Email

SCHOOL WISE #

SCHOOL RETIREE ID #

Your full name



Note: We cannot accept codes for procedures, and documentation must state the name of the procedure that was performed; e.g. “mammogram.”







1.

2.

3.

4.






Fax: 757-263-1123



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2019 Pap Screening Incentive FormComplete this form and submit documentation to earn 250 point s !



Date of Bir th

Phone

Work Email

SCHOOL WISE #

SCHOOL RETIREE ID #

Your full name



Note: We cannot accept codes for procedures, and documentation must state the name of the procedure that was performed; e.g. “pap.”







1.

2.

3.

4.






Fax: 757-263-1123



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2019 Prostate Screening Incentive FormComplete this form and submit documentation to earn 250 point s !



Date of Bir th

Phone

Work Email

SCHOOL WISE #

SCHOOL RETIREE ID #

Your full name



Note: We cannot accept codes for procedures, and documentation must state the name of the procedure that was performed; e.g. “prostate.”







1.

2.

3.

4.






Fax: 757-263-1123



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2019 BEWell Po i nts Earn i ng Opportun it ies

AC T I V I T Y

Daily NOTE:

Maximum daily activity

reward is 140 points

Per 1,000 steps (max. 14,000/day) 10 points

15 active and/or workout minutes in a day 70 points



MonthlyTake 7,000 steps 20 days in a month 400 points

Take 10,000 steps 20 days in a month 500 points

One Time Connect f irst activity device 250 points

GE N E R A L

One Time

Complete Registration 500 points

Add a prof ile picture 250 points

Add 5 friends 250 points

First login to mobile app 250 points

Quar terly Set your interests 400 points

Annually Set a wellbeing goal 200 points

Annually Invite a colleague to join 150 points

T R AC K I N G

Daily Track your healthy habits (max. 3 habits/day) 10 points

MonthlyTrack healthy habit 10 days in a month 200 points

Track healthy habit 20 days in a month 300 points

C A R D S

Daily Do your daily cards (max. 2 cards/day) 20 points

MonthlyComplete 10 daily cards in a month 100 points

Complete 20 daily cards in a month 200 points

C H A L L E N GE S

Daily Join a company challenge 150 points

Monthly

Creating a personal challenge 50 points

Join a personal challenge 100 points

Win the promoted Healthy Habit Challenge 200 points

One Time First suppor ter to accept a member’s invitation 100 points

N U T R I T I O N

Daily Daily calorie tracking 20 points

WeeklyFavorite a recipe 10 points

Add a recipe to grocery list 10 points

Monthly

Browse healthy recipes 100 points

Track calories 10 days in a month 200 points

Track calories 20 days in a month 300 points

Quar terly Choose your eating type 250 points

One Time Connect calorie tracker 100 points

NEW

NEW

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SUPPORT PROGRAMS HOW OFTEN POINT TRIGGER POINTS

S L E E P

DailyTrack sleep nightly (validated) 20 points

Sleep >7 hours in a night (validated) 50 points

Monthly

Track sleep 10 days in a month 100 points

Track sleep 20 days in a month 200 points

Sleep >7 hours 20 days in a month 300 points

Quar terly Change your sleep prof ile 250 points

D I G I TA L H E A LT H COAC H I N G

( J O U R N E Y S )

Daily Complete a Step 15 points

4x Per Quar ter Complete a Stage 50 points

Quar terly Complete a Journey 250 points

M E N TA L W E L L B E I N G

Daily Complete a Whil Session 20 points

Weekly Complete a Whil Program 50 points

MonthlyComplete 10 Whil Sessions in a Month 100 points

Complete 20 Whil Sessions in a Month 200 points

C A N C E RS C R E E N I N GS Annually

Mammogram Screening 250 points

Pap Screening 250 points

Prostate Screening 250 points

Colonoscopy Screening 500 points

GE N E R A LH E A LT H

AnnuallyAnnual Physical/Health Screening 1,000 points

Online Health Risk Assessment 1,200 points

Per Class BEWell Health Education Class 300 points

H E A LT HMEASUREMENTS

Weekly Take validated measurements 100 points

Monthly

Self-entered measurements 50 points

Ideal or improved body mass index 100 points

Ideal or improved blood pressure 100 points

AccordantCare™ Semi-annually Complete program expectations 3,000

Cardiovascular Disease Management Semi-annually Complete program expectations 3,000

Diabetes Disease Management Semi-annually Complete program expectations 3,000

Par tners in Pregnancy Semi-annually Complete program expectations 3,000

Respiratory Disease Management Semi-annually Complete program expectations 3,000

Weight Management: Retrof it Annually Enrollment 1,200

Weight Management: Retrof it Quar terly Complete program expectations 1,200

Tobacco Cessation: Quit For Life® Annually Enrollment 1,500

Tobacco Cessation: Quit For Life® Semi-annually Complete program expectations 750NEW

NEW

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BEWell (Beach Employee Wellness) is a voluntary wellness program available to all employees and retirees on the health plan. The program is administered according to federal rules permitting employer-sponsored wellness programs that seek to improve employee health or prevent disease, including the Americans with Disabilities Act of 1990, the Genetic Information Nondiscrimination Act of 2008, and the Health Insurance Por tability and Accountability Act, as applicable, among others. If you choose to par ticipate in the wellness program you will be asked to par ticipate in cer tain health-related activities.

If you are an eligible employee or retiree and choose to par ticipate in the wellness program you will be eligible to receive an incentive of up to $500 a year (or up to $125 quar terly) for par ticipating in health-related activities such as:

Completing a health risk assessment or “HRA” that asks a series of questions about your health-related activities and behaviors and whether you have or had cer tain medical conditions (e.g., cancer, diabetes, or hear t disease).

Completing an annual health screening where you will be asked to complete a blood test for glucose and cholesterol levels as well as tests for blood pressure and body mass index (BMI).

Completing online activities like tracking your f itness, sleep or nutrition through compatible trackers.

Turning in proof of a performed cancer screening for a pap, mammogram, prostate, or colorectal exam.

Par ticipating in disease and condition management or tobacco cessation programs.

Although you are not required to par ticipate in the wellness program, only eligible employees and retirees who do so will receive the incentive based upon the number of points earned. If you are unable to par ticipate in any of the health-related activities required to earn an incentive, you may be entitled to a reasonable accommodation or an alternative standard. You may request a reasonable accommodation or an alternative standard by contacting BEWell at 757-263-1060 or email [email protected] .

The information gathered from your par ticipation in the health-related activities listed above will be used to provide you with information to help you understand your current health and potential risks, and may also be used to offer you services through the wellness program, such as targeted outreach for programs that may be of interest to you based on your health status. You also are encouraged to share your results or concerns with your own doctor.

PROTECTIONS FROM DISCLOSURE OF MEDICAL INFORMATION

We are required by law to maintain the privacy and security of your personally identif iable health information. Although the wellness program and the City of Virginia Beach and Virginia Beach City Public Schools may use aggregate information it collects to design a program based on identif ied health risks in the workplace, BEWell will never disclose any of your personal information either publicly or to the employer; except as necessary to respond to a request from you for a reasonable accommodation needed to par ticipate in the wellness program, or as expressly permitted by law. Medical information that personally identif ies you that is provided in connection with the wellness program will not be provided to your supervisors or managers and may never be used to make decisions regarding your employment.

Your health information will not be sold, exchanged, transferred, or otherwise disclosed except to the extent permitted by law to carry out specif ic activities related to the wellness program, and you will not be asked or required to waive the conf identiality of your health information as a condition of par ticipating in the wellness program or receiving an incentive. Anyone who receives your information for purposes of providing you services as par t of the wellness program will abide by the same conf identiality requirements. The only entities who will receive your personally identif iable health information are Virgin Pulse, Optima Health and BEWell in order to provide you with services under the wellness program.

In addition, all medical information obtained through the wellness program will be maintained separate from your personnel records, information stored electronically will be encrypted, and no information you provide as par t of the wellness program will be used in making any employment decisions. Appropriate precautions will be taken to avoid any data breach, and in the event a data breach occurs involving information you provide in connection with the wellness program, we will notify you immediately.

You may not be discriminated against in employment because of the medical information you provide as par t of par ticipating in the wellness program, nor may you be subjected to retaliation if you choose not to par ticipate.

If you have questions or concerns regarding this notice, or about protections against discrimination and retaliation, please contact Consolidated Benef its Off ice ATTN: BEWell, 2512 George Mason Drive, Virginia Beach, VA 23456, call 757-263-1060 or email [email protected] .

Wellness Not i ce Regard i ng BEWell Program

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C I T Y O F V I R G I N I A B E A C H / V I R G I N I A B E A C H C I T Y P U B L I C S C H O O L S

D I S E A S E M A N AGE M E N T P H O N E 866.503.2730

PA RT N E R S I N P R E GN A N C Y P H O N E 866.239.0618

P H O N E 866-QUIT-4-LIFE (1-866-784-8454)

W E B S I T Ewww.quitnow.net/VirginiaBeach

Website Ac cessW E B S I T E www.vbgov.com/benef its

I N T R A N E T (login required) access through:www.vbcps.com (school employees) or

beachnet.vbgov.com (city employees)

P H O N E 757-263-1060, Option 5

FA X 757-263-1123

E M A I L [email protected]

P H Y S I C A L A D D R E S S 641 Carriage Hill Road Virginia Beach, VA 23452

M A I L I N G A D D R E S S 2512 George Mason Drive Virginia Beach, VA 23456

P H O N E 888-671-9395

E M A I L [email protected]

W E B S I T Ejoin.virginpulse.com/virginiabeach

Virgin Pulse Member Services Quit For Life®: Tobacco Cessation

P H O N E 800-448-4358 (TTY: 711)

W E B S I T E www.Humana.com/eapUsername: VirginiaBeach Password: employee

Humana – Employee Assistance Program and Work-Life Services

Optima Health Disease Management and Partners in Pregnancy

P H O N E 866-535-5439

P H O N E 757.261 .5420, Opt ion 1

P H O N E 800-774-5962

E M A I L support@retrof itme.com

W E B S I T Ewww.accordant.com

W E B S I T Ewww.sentara.com/mammogram

W E B S I T Eretrof itme.com/commitment/virginiabeach

AccordantCare™

Sentara Mobile Mammography

Retrofit: Weight Management

BEWell Contact Information

http://www.vbgov.com/benefits

http://beachnet.vbgov.com

mailto:[email protected]

http://retrofitme.com/commitment/virginiabeach

http://join.virginpulse.com/virginiabeach

http://www.quitnow.net/virginiabeach

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