A Quick Guide to Using theMac

Hi there!

This is the first version of my “manual” for using the macintosh. It is not complete and probablyyou will miss essential information that I have missed. Please give me comments in any way thatis convenient.

Gbg 980429thanksNiklas (nlundin)

Contents

•Getting started

•Transfer files between the mac and your unix account

•Choosing a printer-The color ink jet printer-The color laser printer (qmsmagicolor)-TheCMT groups laser printer (piraten)

•Scanning pictures-How to scan-Which format to choose

•Printing on the Epson color ink jet printer-Choose media-Print your OH-Print your scanned pictures-Help! Green or red lights are flashing

•Using PageMaker and creating a poster-The basics-Tips to make it easier to work-Something a little extra-Printing on A4 paper (for preview purposes)-Printing at Repro (the libraries printing service), full scale.-Simple help

Getting Started

•Turn on the mac with the button by itself in the upper right hand corner of the keyboard.

•All programs that you will need can be found in the apple menu, in the upper left hand corner ofthe screen, see below.

• When you want to turn off the mac clean up by closing all folders and then use Special-StängAv.

PLEASE, to keep everything organized, put all files that you create in your personal folder onthe local hard drive (Macintosh HD). Also, avoid keeping a lot of large files that you don’t need.

FOR YOUR OWN SAKE, save often when you work, a program on a macintosh computer cancrash without warning, anytime! It will I promise you, learn the keyboard-macro for saving to

make it simple, . To restart if the mac “has crashed”, press the ctrl, apple and power-onbuttons at the same time. The power-on button is the one by itself in the upper right hand corner.

All files that you leave on the mac are on the local hard drive, which means that there are noregular backups made.

Transfer files between the mac and your unixaccount

The program to use is called and it should take care of all formats that youtransfer. When you start Fetch you will need to specify a unix computer and login name, seeexample below.

Then the following will appear,

and you can use to move a file to the mac and to transfer a file to theunix system. At this moment please take care in where you place your files on the mac, makesure that you place them in your folder under “Place your files here”, otherwise it could becomedifficult to find them.

Printing on the Epson color ink jet printer

Choose media- Use the regular paper (for laser printer or zerox machine) for testing or color prints where youdon’t need exceptional quality.

-Use the special “paper for ink jet printing” when you are printing a high resolution image andneed exceptional quality. OBSERVE, make sure that you insert the paper with the “whiter” sidetowards yourself.

-Use “3M transparency film for Ink Jet Printers” for your OH’s. OBSERVE, make sure that youinsert them with the rougher surface towards yourself.

• It will look a little different depending on which program you are using, but after pressing thecommand print , you have to specify which media you are using. An example below, which isfound through file-print-setup...-options.

Print your OHYou have two alternatives for producing color OH’s:

• Create your OH’s with the program and choose the Epson inkjet printer before you print.

• Create your OH’s on the unix system, for example with Latex-Save them as .ps or .eps files.-On the unix system run “distill file.eps” which will produce file.pdf .-Still on the unix system run “acroread file.pdf” and check that all is ok.

-Transfer the file “file.pdf” to the mac with , see info in this binder.

-Open the document on the mac by double clicking or through

which is found in the menu.

-Then print the file, making sure that the ink jet printer is chosen and the correct media isinserted.

Print your scanned pictures

•Open the picture with the program and print through that program. With

GraphicConverter it is also possible to modify your image in different ways.

OBSERVE, it will take a few seconds when you start GraphicConverter, just wait and then pressOK.

Help!! Green or red lights are flashing on the printer

•If the green light is flashing and there is a lot of noise from the printer, just wait. The printer ispumping ink down to the printer head. It is not possible to print or even to choose the ink jetprinter when the green light is flashing.

•If a red light is flashing, just tell the person responsible for the care of the printer. It is soon timeto change one of the ink cartidges.

•If a red light is on, contact the person responsiblefor the care of the printer. It is time to changeone of the ink cartridges.

Choosing a printer

All choices of a printer can be done through “väljaren” in the apple menu .

The ink jet printerClick on the Epson stylus(EX) icon highlighted below, then hightlight the printer port as shownbelow. Then close “väljaren”:

The Color Laser (qmsmagicolor)•The first time you wish to choose the color laser since the mac was turned on you need to mountthe qmsmagicolor server. This is done through appleshare, see below. In the process you have tologin with your unix login and password.

•To choose the QMS color printer when the QMS Magicolor server is mounted go to “väljaren”

Highlight QMS Magicolor. If a small printer symbol isn’t present before the printer’s name

press Skapa (it will take a while). Then close “väljaren”.

PiratenTo choose “piraten” just use “väljaren” in the same awy as above and highlight piraten beforeyou close “väljaren”.

Scanning picturesHow to scan•First, turn on the scanner with the round button on the front. To be absolutely sure that every-thing will work perfectly, restart the mac after turning on the scanner.

•Then place your original in the scanner,

•The program to use is called and is started from the menu,

•Then use the command file-scan, and the following window will pop up

You will see a view of the screen from the previous user. Press to make a quick scan

(a preview) and see if you have placed your picture correctly.

•Now, resize and move the dashed frame on the screen to select the area that you wish to scan.The default setting on the screen should be ok, there are manuals in the red folder called “AgfaSnapscan 600” if you want to know more. You can only manipulate the picture before you scanand save the result.

• To finally scan, press . Now the following window will pop up and you have to choose

which file format you wish to use.

Which format to choose

-PICT If you plan to use your picture on the mac, print it on the color ink jet, include it in a Worddocument, include it in a PageMaker ducument, another mac application, convert it to any othergraphics format (JPEG, GIF...) and more.

-EPS If you plan to transfer the file to your unix account to use it in a latex document.

-TIFF Is larger than PICT and also mac oriented, so don’t use this format unless you need it.

• Check that the file will be saved in your folder and press .

OBSERVE, All the file formats available above are very large, they take a lot ofspace on the local drive. To save space, open your file with and save it with the command file-save as... using the format,

. Then drag the original file to the trash

can in the lower right hand corner av the screen,

.

Using PageMaker andCreating a Poster

The basics

The best program to use is called . The group has a templatethat you should use so that in the future people can recognize our groups work with ease. To get

started, open PageMaker in the apple menu and choose in the file menu. Here

you pick the template(Put your files here!-Templates) that you will use.

, make sure that you have marked .

In a template with a colored background, all figures, texts and equations have to be placed ingraphics frames in order to give them a background.

The following pages are not complete in any way, The idea is to give present the basic parts ofPageMaker. In the shelf above the mac or close to it you can find a complete manual forPageMaker.

Basics in PageMakerEverything is an object. You have text frames, graphics frames, text objects and more. In the lefthand corner you have the tool box. Where the darker tool is activated, below a short description:

Magnify, the reverse with the alt. button held down

Create a square which will be a text frame

Create a square which will be a graphics frame.

Draw a line.

Move and resize objects, highlight objects..,

Write text or create a new text object

Move the document around in the window.

Crop tool, use it to remove part of an included graphic.

Including textThere are several ways to input text into your poster, below are a few examples:

-Type directly into your document in PageMaker.-Transfer text files from your unix account.-Insert a Word document.

To insert files either they are plain text or Word documents, use File-Place... and find the file youwish to include.

With the text frame tool, you create a frame in which you can write text and also include

graphics and equations. With the text tool, , you can either create a new text object or writetext in existing text objects or frames.

In the styles window the two fonts for text and titles are available. These should be of an appro-priate size, see an actual poster.If styles is not available inte the window click on the button . To change alignment(center, left, right), font size and font style (bold, underline..) goto Type-

Including equationsTo insert an equation, you write with the Equation writer which will create a graphics objectcontaining the equation. The Equation writer is started under the Edit-Insert object,menu,

When you have finished your equation close EquationWriter by clicking in the little square in theupper left hand corner of the window. The equation will now appear in the middle of your docu-ment, then you have to put it in right place and maybe resize it a little. You can change the fontsize of the equation in EquationWriter. To re-edit your equation just dubble-click on it with thepointer tool.

Including figures

PageMaker supports several graphics formats. From unix encapsulated postscript (eps) is recom-mended. A figure is included through the File-Place... menu, there you can choose betweenmaking your figure a free graphics object or a inline object (coupled to text) if you have yourcursor at a text location before you enter the File-Place... menu,

Find the figure you want to include and click . If you chose the figure to be an “inline

graphic” it is a part of your text and will adjust itself if you add more text above the graphic. An“independent graphic” is just that, independent, it will only move if you move with the pointer,

. Both placement choices allow you to resize your figure, which you do with the pointer.

Tips to make it easier to work

•Group your objectsWhen including many objects it can be helpful to connect them to each other. This makes iteasier to move and resize these objects. First mark all of the objects by highlighting all of themwith the pointer while you hold the shiftbutton depressed. Then use Element-Group. Toungroup the objects, highlight the object then useElement-Ungroup.

•Lock your objects to a locationIf you have a lot of objects it can be useful to lock a few of them to avoid moving them by acci-dent. This is done by highlighting your object with the pointer and then using Element-LockPosition. To unlock, just highlight and use Element-Unlock.

•Align your objectsTo align objects in a certain way, highlight them all while holding down the shift button, andthen choose Element-Align...

Choose the alignment you want by clicking in the window. Default is to center all objects along

the vertival direction, then click .

•Column guidesPageMaker can draw column guides that will help you organize your objects. Under Layout-Column Guides... you can insert the number of columns you prefer. They will not show whenyou print.

•Keyboard guideUnder the menu -default programs you can find the useful program Tangentbord that

can help you to find symbols like @, •, †... that can be difficult to find. Just press shift, alt or ctrlto see how the keyboard changes.

Something a little extra

ColorsIt is possible to change the color of almost everything in PageMaker. A menu for the color offrames och their border lines is found under Element-Fill and Stroke.... Or you can work withthe styles and color window where you also can change the color of the backgound of theframe, or the color of the stroke (the bordering line) or the color of both at the same time by

highlighting either the appropriate box in the colors window seen below.

The color of text is changed in the same way. Either through Type-Character... or with thestyles and color window.

Don’t miss the possibility to change the strength of the colors with .

It is possible to pick other colors than those available in the template goto Utilities-DefineColours... choos new. Use colors within the Pantone color system och the setting for type andmodel as seen below.

StrokeIt is possible to change the thickness and style of all lines, called stroke in PageMaker. This isdone through the Element-Fill and Stroke... menu.

Rounded cornersTo soften the look of your frames it is possible to round the corners a little. This can be done byhighlighting the frame then using Element-Rounded Corners....

Printing on A4 paper (preview purposes)

It is important to print out your work and make sure that everythings looks the way it should. Forall printing of a poster here we need to rescale the document down to A4 size. This is done after

you choose File-Print.... Then, if you are using the inkjet under or if you are using

one of the laser printers under , you click on the setting reduce to fit.

Observe, there will be a difference between the laser printers and the inkjet. The colors will lookbetter on the inkjet while the figures will be PageMaker produced previews of your eps figures.Always print at least once on a laser printer so you can check that your postscripts figures printcorrectly. The final printing at Repro will be postscript.

Printing at Repro (the libraries printing serv-ice), full scale.

• Contact Repro, extension 8002, to check their work load. Normally they will want one workday to process your order. Ask which format they prefer, a format that works well is .pdf, whichPageMaker can produce. With .pdf there will be no problems with fonts. This will be describedbelow. Also check in which way they want the file transfered. Two main alternativs are available;over the net (with Fetch or apple share, väljaren) or with Zipdrive (a disc with high capacity,your file will probably not fit on a 3.5” floppy disc).

How to create a .pdf file of your poster or document.

• Go to väljaren and choose a postscript printer, for example piraten.

• Use the command File-Export-Adobe PDF...

press the button, and check CMYK

click then .

Simple help

Here you have a few problems and their solutions or comments. If you have encountered some-thing else, take a look in the PageMaker manual on the shelf above the mac or ask someone.

Problem: I can’t move an object but I can see it.Solution: PageMaker works with “layers”. The object you are trying to move is placed under anobject, for example a large frame. Mark the large object with the pointer and go to the menu

Element-Arrange and choose the option .

Problem: An object suddenly disappeared.Solution: Either you erased it, try Edit-Undo Edit , or the object has ended up under (behind) alarger object, for example a colored frame. See the solution to the problem above for help.

Problem: You get an error when printing on one of the laser printers. No output at all.Solution: Either you are using an incorrect PPD (printer driver), check that it is correct in thesetup menu that appears when you try to print or there is an error in one of your postscript (eps)files. If you are uncertain about one of the eps files remove it and try to print again. If it worksnow you need to transfer that file again or check it in some way.

Problem: I can’t make the text frames as wide as I want them.Solution: Sorry, there is an internal restraint in PageMaker.