A Portrait of Scrum Project Management
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Transcript of A Portrait of Scrum Project Management
A Portrait of Scrum Project Management
A Portrait of Scrum Project Management
By Nader Khorrami RadProject Management Professional (PMP)
Certified ScrumMaster (CSM)Professional Scrum Master I (PSM I)
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Part 1
Introduction
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
ChangeRequest Change
Request
ChangeRequestChange
Request
What is Scrum?
Classical project management systems, as described in the PMBOK Guide and PRINCE2, and implemented in many classic IT development methods, is not as effective as it should be, in cases that:
Scope of work changes frequently and dramatically
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Scope of work changes frequently and dramatically
You won’t find extreme changes in construction projects for example; a project initiated to build a hospital will never end up with a product such as a theme park.
But in IT projects, a “hospital” can turn into a “theme park”!
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
In case of IT projects, we prefer to use a project management system that delivers both of the following characteristics:
Being flexible and open to change requests
yet
Stays agile
What is Scrum?
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
But how?
What is Scrum?
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are a family of project management frameworks to deliver both flexibility and agility, which are called:
Agile Frameworks
What is Scrum?
Scrum is the most common Agile framework.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
We will be both flexible and agile, by following these:
Everyone should be aligned with the goal of the project.Different functional departments with professionals who are doing their own jobs and do not bother themselves with the whole project, will not do it for us.
Team should be self-organized.The command-and-control system will not work in an agile environment.
We should continuously improve our process.Otherwise, we would not be agile enough.
We should work inside time-boxes.In order to stay focused and productive in an ever changing environment.
And many more things we will see together in this course…
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Part 2
Roles
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Defining other roles is forbidden!Because it’s harmful to the unity of the team, and is not
compatible with the philosophy of Scrum.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
1 personFull-time or part-time
Business oriented
1 personFull-time or part-time
Scrum coach and problem solver
Normally 3 to 9 peopleFull-time (recommended)
Technical
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
Product Owner:• creates and maintains the list of deliverables (elements of the
final product which are presentable to the customer and have a definition of “done”), aka Product Backlog.
• Maximizes the value of the team’s effort by keeping the backlog up to date and prioritized.
• Effectively communicates with all stakeholders.
• Prevents problems by keeping the backlog clear, transparent, realistic, and agreed upon.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
ScrumMaster:• Makes sure that Scrum is understood and implemented
correctly in the team.
• Coaches and leads product owner and the team, in order to improve their productivity.
• Helps the team solve their problems.
• Directs scrum meetings.
• Keeps the team away from distractions.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
Team:• Produces the final product in step by step
increments of the backlog, in a product-based way.
• Is cross-functional and does the A to Z of each backlog item.
• Is self-organized, and finds its way, instead of receiving commands.
• Is aligned with the goal of the project.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
Designer
Coder
Tester
Senior Developer
Team Leader
Team Manager
Etc.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
You’re not allowed to define any roles other than the 3 previously described roles of Scrum.
Team members have the same roles and titles, to be remindedthat they are supposed to work together with the same goal in mind;
although they have different kinds of expertise.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Product Owner ScrumMaster Team
So, who is the project manager?
There’s not such a role in Scrum.And none of the 3 roles of the Scrum act as a project manager.
What happens to project management, then?There’s no central point for project management in Scrum. Project management tasks are distributed among the 3 roles of Scrum.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
There are 3 roles in a Scrum project.
Now we’ll see what these people actually do…
TO SUCCEED!
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Part 3
LifeCycle
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]Time-box is an essential concept in Scrum.
It’s a period of time with a fixed duration, that repeats many times. Its duration can be revised, but not changed frequently.
Our solution to being focused and getting things done in an ever-changing environment.
Backlog creation and maintenance
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]
Backlog creation and maintenance
Main activities in a Scrum project:
• Creating and maintaining the backlog • Sprint planning • Sprint • Sprint demo • Sprint retrospective
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]Main activities in a Scrum project:
• Creating and maintaining the backlog (ongoing, not time-boxed)
• Sprint planning • Sprint • Sprint demo • Sprint retrospective
Backlog creation and maintenance
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]Main activities in a Scrum project:
• Creating and maintaining the backlog (ongoing, not time-boxed)
• Sprint planning [Time-boxed]• Sprint • Sprint demo • Sprint retrospective
Backlog creation and maintenance
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]Main activities in a Scrum project:
• Creating and maintaining the backlog (ongoing, not time-boxed)
• Sprint planning [Time-boxed]• Sprint [Time-boxed]• Sprint demo • Sprint retrospective
Backlog creation and maintenance
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]Main activities in a Scrum project:
• Creating and maintaining the backlog (ongoing, not time-boxed)
• Sprint planning [Time-boxed]• Sprint [Time-boxed]• Sprint demo [Time-boxed]• Sprint retrospective
Backlog creation and maintenance
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
[ Time-box ]Main activities in a Scrum project:
• Creating and maintaining the backlog (ongoing, not time-boxed)
• Sprint planning [Time-boxed]• Sprint [Time-boxed]• Sprint demo [Time-boxed]• Sprint retrospective [Time-boxed]
Backlog creation and maintenance
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
1. Creating and maintaining product backlog
Backlog creation and maintenance
• Product backlog is a list of project deliverables.
• Creation and maintenance of the product backlog is the responsibility of product owner.
Item 001
A schematic backlog
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Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
1. Creating and maintaining product backlog
Backlog creation and maintenance
Product Owner / Deliverables
• You should decompose the final product into backlog items in a way that all of them are presentable for the non-technical customer.
• You’d better decompose the final product as much as possible.
Item 001
A schematic backlog
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Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
1. Creating and maintaining product backlog
Backlog creation and maintenance
Product Owner / Deliverables / Presentable / Decomposed Enough
• Product backlog is never completed; it’s always being updated to reflect the actual events, requested changes, etc.
Item 001
A schematic backlog
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Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
1. Creating and maintaining product backlog
Backlog creation and maintenance
Product Owner / Deliverables / Presentable / Decomposed Enough / Never Completed
• Team estimates the volume of each backlog item.
• While product owner makes sure that items are clear and understood.
Item 001
A schematic backlog
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Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
1. Creating and maintaining product backlog
Backlog creation and maintenance
Product Owner / Deliverables / Presentable / Decomposed Enough / Never Completed / Volume / Understood
• Product owner continuously ranks items based on business and technical factors. Higher ranks mean higher ROI.
• Product owner sorts the backlog based on the ranks.
Item 001
A schematic backlog
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●●●
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
1. Creating and maintaining product backlog
Backlog creation and maintenance
Item 001
A schematic backlog
Item 002
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Item 004
Item 005
Item 006
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Item 009
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Now that our near future is clearly reflected in the product backlog, let’s
start the work. We’ll improve and complete the backlog all the way to
the end of the project.
Here is the
product backlog
We are ready and waiting!
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
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Item 009
●●●
Now it’s time to plan the first sprint.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
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●●●
• Sprint is the main time-box for doing the work of the project.
• Sprint planning is a meeting dedicated to choosing and clearing the work of the coming sprint.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
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• You should fix the duration of this time-box at the beginning of the project. This time-box is usually fixed between 4 and 8 hours.
• All three scrum roles should attend the meeting.
• Others may attend the meeting too, but are not to speak.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
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We need these two important outputs in this meeting:
• The list of the items selected for the upcoming sprint, aka Sprint Backlog.
• The Goal of the sprint.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
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• Team had previously estimated the volume of each item of the product backlog.
• They also estimate their capacity for a sprint, and keep revising it.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
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●●●
It’s how much we can do in a sprint.
Estimated capacity
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
A schematic backlog
Item 002
Item 003
Item 004
Item 005
Item 006
Item 007
Item 008
Item 009
●●●
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
Product Backlog
Item 002
Item 003
Item 004
Item 005
Item 006
Item 007
Item 008
Item 009
●●●
Sprint Backlog
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
Item 002
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Item 004
Item 005
Item 006
Item 007
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●●●
Product BacklogSprint Backlog
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
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Product BacklogSprint Backlog
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Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
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These three items would be our goal in the upcoming sprint.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
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We will continuously revise the product
backlog.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
Item 011
Item 012
Continuously revised
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
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Item 012
Continuously revised
But the sprint backlog should be
freezed.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
Item 011
Item 012
Continuously revised
Freezed
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
Item 011
Item 012
Continuously revised
FreezedWhat if customer
wanted to change the items in the sprint
backlog?
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
Item 011
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Continuously revised
Freezed
We can’t change them; otherwise, it would be
impossible for the team to focus.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
Item 010
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Continuously revised
Freezed
What if changes are dramatic?
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
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Product BacklogSprint Backlog
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Continuously revised
FreezedIn extreme cases, product owner has the authority to cancel the
sprint and ask the team to start a new
one.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
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Product BacklogSprint Backlog
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Continuously revised
FreezedBut no one can change the
backlog of an ongoing sprint. It’s
freezed.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
Item 001
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Product BacklogSprint Backlog
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Continuously revised
Freezed
I see…
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
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●●●
Product BacklogSprint Backlog
Item 010
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Continuously revised
Freezed
What if someone forces us to change the sprint backlog?
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
2. Sprint Planning
Backlog creation and maintenance
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Product BacklogSprint Backlog
Item 010
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Continuously revised
FreezedYou should avoid it,
and report it to me, so I will explain them the reasons and try to fix
it forever.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
Item 001
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Sprint Backlog
Now that we’ve finished planning the sprint, we can start it.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
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Sprint Backlog
Let’s focus on sprint backlog and get
things done.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
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Sprint Backlog
• Sprints are usually time-boxes of 2 to 4 weeks of duration.
• They should all have the same length, but we are free to revise the length, if it’s necessary.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
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Sprint Backlog
• Team works on the sprint backlog items during the sprint.• There should be a 15-minute time-boxed meeting each
day, named Daily Scrum.• Daily scrum should have a predefined time and location.
Definition of its time and location is done in the sprint planning.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
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• Daily scrum meeting is only for the team members and the ScrumMaster. Others are free to attend, buy they should not speak.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
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Sprint Backlog
Each team member answers these three questions in each daily scrum:
• What did I do in the previous 24 hours.• What will I do in the next 24 hours.• What problems I might face.
ScrumMaster might follow on the mentioned problems and try to solve them, if their resolutionis out of reach of team or they just need help.
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
00Days left
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
Item 001
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Sprint Backlog
The team is now working, day by day… for the whole duration of the sprint (e.g. 2 weeks), trying to complete all the sprint backlog items and reach the goal of the sprint.
01Days left02Days left03Days left04Days left05Days left06Days left
07Days left08Days left
09Days left10Days left11Days left12Days left
13Days left14Days left
Introduction Roles LifeCycle RollupTracking
A Portrait of Scrum Project Management
00Days left
Sprint Planning Sprint Sprint
DemoSprint
Retrospective
3. Sprint
Backlog creation and maintenance
Item 001
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Sprint Backlog
The sprint is finished. Not a single extra day is allowed.
Hands up!Time is over…
Introduction Roles LifeCycle RollupTracking