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For
Materials & Management Module
Version Number: 2.0
CMC Limited
(CMC-SI Northern Region)
CMC Ltd.
10 Char Bungalow Road, Bhopal-462002
MP, India
March 2013
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Document Control:
Document Number
Version number 2.0
Prepared By CMC Limited (MPHIDB Team, Bhopal)
Application Version
No.
Release Date 1st
of Mar 2013
Template Version 1.0
Revision Control Information:
File Name :
File Creation Date :
Author(s) :
Approver(s) :
Serial
Number
Section
Number
Nature of
Amendment
Document
Version
Number
Document
Release
Date
Remarks
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TABLE OF CONTENTS
1 INTRODUCTION .......................................................................................................................... 5
2) MATERIALS & MANAGEMENT DFD ........................................................................................ 6
3) MATERIALS & MANAGEMENT READ CAREFULLY .............................................................. 7
4 MATERIALS & MANAGEMENT TRANSACTION ...................................................................... 8
4.1 PURCHASE REQUEST (MM2001) ......................................................................... 8 4.2 PURCHASE REQUEST APPROVAL (MM2002) ............................................................ 9 4.3 PURCHASE REQUEST APPROVAL BY BOMM (MM2038).............................................. 10 4.4 RECEIPT OF QUOTATION (MM2003) .................................................................. 11 4.5 QUOTATION APPROVAL (MM2027) .................................................................... 12 4.6 SUPPLY ORDER (MM2004) .............................................................................. 13 4.7 SUPPLY ORDER APPROVAL (MM2005) ................................................................ 13 4.8 SEND SUPPLY ORDER TO SUPPLIER (MM2006) ...................................................... 15 4.9 RECEIPT OF ITEM FROM SUPPLIER (MM2007) ....................................................... 16 4.10 SUPPLY ITEM TO REQUESTER (MM2008) ............................................................ 17 4.11 RECEIPT OF BILL FROM SUPPLIER (MM2010) ....................................................... 18 4.12 PAYMENT TO SUPPLIER (MM2037).................................................................... 19 4.13 TENDER (MM2014) ...................................................................................... 20 4.14 TENDER PUBLISHING (MM2015) ....................................................................... 21 4.15 TENDER FORM ISSUE (MM2016) ....................................................................... 22 4.16 TENDER OPENING (MM2017) .......................................................................... 23 4.17 TENDER ALLOTMENT (MM2018)....................................................................... 24 4.18 TENDER ALLOTMENT APPROVAL (MM2019) ......................................................... 25 4.19 SEND TENDER ACCEPTANCE LETTER (MM2020) .................................................... 26 4.20 TENDER AGREEMENT (MM2045) ...................................................................... 27 4.21 TELEPHONE ALLOTMENT AND REGISTRATION (MM2035) ......................................... 28 4.22 RECEIPTS OF TELEPHONE BILL (MM2021) ........................................................... 29 4.23 TELEPHONE BILL APPROVAL (MM2022) .............................................................. 30 4.24 VEHICLE PURCHASE (MM2023) ........................................................................ 31 4.25 VEH. ROAD TAX/INSURANCE PREMIUM PAYMENT (MM2024) ..................................... 32 4.26 VEHICLE ALLOTMENT (MM2036) ...................................................................... 33 4.27 RECEIPT OF VEHICLE FUEL/OIL BILL (MM2025) .................................................... 34 4.28 VEHICLE FUEL/OIL BILL APPROVAL (MM2026) ..................................................... 35 4.29 RC.OF VE. SERVICING/BATTERY/TYRE/TUBE BILL (MM2028) ................................... 36 4.30 VEHICLE SERVICING BILL APPROVAL (MM2029) .................................................... 37 4.31 ENTERTAINMENT EXPENSE BILL (MM2031) .......................................................... 38 4.32 ENTERTAINMENT EXPENSE BILL APPROVAL (MM2032) ............................................ 39 4.33 BILL OF BOOK PURCHASE (MM2033) ................................................................. 40 4.34 BILL OF BOOK APPROVAL (MM2034) ................................................................. 41 4.35 ITEM REQUEST (MM2039) .............................................................................. 42 4.36 ITEM REQUEST APPROVAL (MM2040) ................................................................ 43 4.37 LOCAL PURCHASE (MM2041) .......................................................................... 44 4.38 AMC DETAILS (MM2070) ................................................................................ 45
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4.39 COMPUTER & HARDWARE DETAILS (MM2030) ...................................................... 46 4.40 COMPUTER PURCHASE APPROVAL BY IT (MM2090)................................................ 47 4.41 SANCTION ORDER (MM2011) .......................................................................... 48 4.42 SANCTION ORDER APPROVAL (MM2012) ............................................................ 49 4.43 SEND SANCTION ORDER TO ACCOUNTS DEPT (MM2013) ......................................... 50
5 MATERIALS & MANAGEMENT STANDARD INFORMATION ................................................ 51
5.1 ITEM SERVICE (MM1001) ................................................................................. 51 5.2 SUPPLIER (MM1002) ...................................................................................... 52 5.3 FUEL AGENCY (MM1003) ................................................................................ 52 5.4 ITEM TYPE (MM1004) .................................................................................... 54 5.5 SECTION (MM1005) ....................................................................................... 55 5.6 SUPPLIER CATEGORY (MM1006) ........................................................................ 56 5.7 STANDARD DEDUCTION (MM1007) ..................................................................... 57 5.8 TELEPHONE CONNECTION (MM1008) .................................................................. 58 5.9 ITEM DEPRECIATION RATE(MM1012) .................................................................. 59
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1 INTRODUCTION
Materials & Management module deals in procurement of fixed assets (vehicles, computers and furniture), office stationery, consumables and maintenance of vehicles. The key functions of this section are:
Purchase of Fixed Assets
Purchase of Office stationery
Purchase of consumables like petrol, oil and diesel
Purchase of store items
Maintenance of Board’s vehicles.
Supply process
Sanction process
Tender process for material management.
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2) MATERIALS & MANAGEMENT DFD
Create Master Forms Records (MM1001, MM1002, MM1003, MM1004, MM1005,
MM1006, MM1007, MM1008, MM1012)
Start
Purchase Request Process (MM2001->MM2002->MM2038)
Quotation Process
(MM2003->MM2027)
Tender Process (MM2014->MM2015->MM2016->MM2017->
MM2018->MM2019->MM2020->MM2045)
Supply Order Process (MM2004->MM2005->MM2006->MM2007->MM2008->MM2010
->MM2037)
Vehicle
Purchase
Process
|
(MM2023->
MM2024->
MM2036->
MM2025->
MM2026->
MM2028->
MM2029)
Telephone
Process
|
(MM2035->
MM2021->
MM2022)
Sanction Order Process (MM2011->MM2012->MM2013)
Item Request
Process
|
(MM2039->
MM2040)
Book
Purchase
Process
|
(MM2033->
MM2034)
Computer
Hardware &
AMC Details
& Local
Purchase
|
(MM2030,
MM2046,
MM2041)
Entertainment
Expense
Process
|
(MM2031->
MM2032)
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3) MATERIALS & MANAGEMENT READ CAREFULLY
View Button: After clicking on ‘View’ button in the page, User can select
and further update the record after selecting it from the ‘View’ window.
Save Button: After entering the entire data click on ‘Save’ button to save
the records, after save record goes to View window.
Clear Button: When user clicks on ‘Clear’ button, all entered record
should disappear from all the fields in the page.
Arrow Button: After clicking on arrow button, page goes back to previous page.
Look up Button: After clicking on look up button, List of records window appears
from where user can select a record which appears in the related field.
Asterisk Mark (*): It denotes that user has to enter data in these fields necessarily.
White Fields: These fields are used to enter or select the data.
Grey Fields: These fields are used to populate the data.
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4 MATERIALS & MANAGEMENT TRANSACTION
4.1 Purchase Request (MM2001)
Link
Materials & Management Transaction MM2001 - Purchase Request
Description: This form is used to add the information regarding a purchase request as per
section name. For this information has to filled for items selected with the quantity needed.
After entering all the data, select ‘send for approval’; click on ‘Save’ button to save the records,
after save record goes to View window. Record further goes to Purchase Request Approval
(MM2002).
If required
Section
name can be
created in
MM1005 -
Section
If required
Item name
can be created
in MM1001 – Item Service
Select ‘Send
For
Approval’
for approval
process.
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4.2 Purchase Request Approval (MM2002)
Link Materials & Management Transaction MM2002 - Purchase Request Approval
Description: This form is used for approval as per section with requested item’s details.
After entering all the data, Click approval button, After selecting ‘approved’, click on confirm, click
on ‘Save’ button to save the records, Record further goes to Purchase Request Approval By
BOMM (MM2038).
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4.3 Purchase Request Approval by BOMM (MM2038)
Link
Materials & ManagementTransaction MM2038 - Purchase Request Approval by BOMM
Description: This form is used for approval by Bill of Material Manager as per section
with requested item’s details.
After entering all the data, Click approval button, After selecting ‘approved’, click on confirm, click
on ‘Save’ button to save the records, Record further goes to Receipt Of Quotation (MM2003).
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4.4 Receipt Of Quotation (MM2003)
Link
Materials & Management Transaction MM2003 - Receipt of Quotation
Description: This form is used to add Quotations received as per Quotation Type, Purchase
Request & supplier name selected.
.
After entering all the data click on ‘Save’ button to save the records, after save record goes to
View window Record further goes to Quotation Approval (MM2027)
If required
Purchase Request can be
created in
MM2001 - Purchase Request
If required
Supplier Name can
be created in
Supplier
(MM1002)
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4.5 Quotation Approval (MM2027)
Link
Materials & Management Transaction MM2027 - Quotation Approval Description: This form is for approval of the Quotation.
Click approval button, after selecting ‘approved’, click on confirm, click on ‘Save’ button to save the records, after save record goes to View window. Approved Quotations can be viewed in Supply Order (MM2004).
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4.6 Supply Order (MM2004)
Link Materials & Management Transaction MM2004 - Supply Order Description: This form is used to add supply order data as per category like Quotation etc.
After entering all the data, select ‘send for approval’ as per authority name and click on ‘Save’
button to save the records, after save record goes to View window with a supply order. Record
further goes to Supply Order Approval (MM2005).
If required
Supplier Name can
be created in
Supplier
(MM1002)
If required
Designation
can be
created from
Designation
Master
(PD1011)
If required
category &
no. can be
created in
Quotation
process etc.
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4.7 Supply Order Approval (MM2005)
Link
Materials & Management Transaction MM2005 - Supply Order Approval
Description: This form is for approval of the Supply Order initiated.
Click approval button, After selecting ‘approved’, click on confirm, click on ‘Save’ button to save
the records, after save record goes to View window .Record further goes to Send Supply Order
To Supplier (MM2006).
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4.8 Send Supply Order to Supplier (MM2006)
Link Materials & Management Transaction MM2006 - Send Supply Order to Supplier Description: This form is used to sending SO to the supplier having order date, dispatch date for
a supplier.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Receipt Of Item From Supplier (MM2007).
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4.9 Receipt of Item from Supplier (MM2007)
Link
Materials & Management Transaction MM2007 - Receipt of Item from Supplier Description: This form is used for receiving of items from supplier having entry of order & supply
cut off dates.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Supply Item to Requester (MM2008).
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4.10 Supply Item to Requester (MM2008)
Link
Materials & Management Transaction MM2008 - Supply Item To Requester Description: This form is used for supply items which are requested in SO.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Receipt of Bill from Supplier (MM2010).
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4.11 Receipt of Bill from Supplier (MM2010)
Link Materials & Management Transaction MM2010 - Receipt of Bill from Supplier Description: This form is used to receive the bills from supplier for supplied items as per supply
order number.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Payment to Supplier (MM2037).
If required
Supplier Name can
be created in
Supplier
(MM1002)
If required
Supply Order No. can be
created in
Supply Order
(MM2004)
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4.12 Payment to Supplier (MM2037)
Link
Materials & Management Transaction MM2037 - Payment to Supplier Description: This form is used for payment done to supplier, after selecting ‘New’ option and
selecting a record from ‘view’ window.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
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4.13 Tender (MM2014)
Link Materials & Management Transaction MM2014 - Tender Description: This form is used to add Tender related data like Purchase Request No. having
entry of Tender form issue details, form submission details, tender opening details with item
details.
After entering all the data, select ‘Publish Tender’, and click on ‘Save’ to save the records and
can be viewed using ‘View’ window. Record further goes to Tender Publishing (MM2015).
If required
Purchase
request no.
can be
generated
from
Purchase
request -
MM2001
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4.14 Tender Publishing (MM2015)
Link Materials & Management Transaction MM2015 - Tender Publishing Description: This form is used for publishing the tender after selecting a record from view. For
this select publishing option first.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Tender Form Issue (MM2016).
If required
Advertisement
request no. can
be generated
from
Advertisement
request -
PR2001
If required
Tender no. can
be created in
Tender-2014
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4.15 Tender Form Issue (MM2016)
Link Materials & Management Transaction MM2016 - Tender Form Issue This form is used for issuing the form of the tender after selecting a record from view. For this
select ‘Tender’ option first.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Tender Opening (MM2017).
If required
Supplier Name can
be created in
Supplier
(MM1002)
If required
new
Supplier Name can
be created
after
selecting ‘if
new
supplier’
option.
If required
Tender no. can
be created in
Tender-2014
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4.16 Tender Opening (MM2017)
Link Materials & Management Transaction MM2017 - Tender Opening Description: This form is used to add details related to all Tender applications applied. It adds
payment related information like DD (Draft) no., DD date, bank name etc for a Tender.
After entering all the data, select ‘completed’ and click on ‘Save’ to save the records and can be
viewed using ‘View’ window. Record further goes to Tender Allotment (MM2018).
If required
Tender no. can
be created in
Tender-2014
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4.17 Tender Allotment (MM2018)
Link Materials & Management Transaction MM2018 - Tender Allotment Description: This form is used to allotting Tender to a supplier as per Tender No. with a proper
condition.
After entering all the data, select ‘selected and click on ‘Save’ to save the records and can be
viewed using ‘View’ window. Record further goes to Tender Allotment Approval (MM2019).
If required
Tender no. can
be created in
Tender-2014
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4.18 Tender Allotment Approval (MM2019)
Link Materials & Management Transaction MM2019 - Tender Allotment Approval Description: This form is used for the approval of allotted tender as per tender no. selected from
view window after selecting ‘New’ option.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on
‘Save’ to save the records and can be viewed using ‘View’ window. Record further goes to Send
Tender Acceptance Letter (MM2020).
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4.19 Send Tender Acceptance Letter (MM2020)
Link Materials & Management Transaction MM2020 - Send Tender Acceptance Letter Description: This form is used to send the acceptance letter of allotted tender to a supplier for a
tender no. selected from view window and selecting ‘New’ option. Person collected the letter
should be entered.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Tender Agreement (MM2045).
If required
Tender no. can
be created in
Tender-2014
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4.20 Tender Agreement (MM2045)
Link Materials & Management Transaction MM2045 - Tender Agreement Description: This form is used to add details related to tender agreement as per tender number
selected from view window after selecting ‘New’ option.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Supply Order (MM2004).
If required
Tender no. can
be created in
Tender-2014
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4.21 Telephone Allotment and Registration (MM2035)
Link Materials & ManagementTransaction MM2035 - Telephone Allotment and Registration Description: This form is used to add details related to allotment of telephone for an employee.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window. Record further goes to Receipts Of Telephone Bill (MM2021).
If required
Employee
name &
related records
can be created
in Employee
Details
(PD2014)
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4.22 Receipts of Telephone Bill (MM2021)
Link Materials & Management Transaction MM2021 - Receipts of Telephone Bill Description: This form is used to add details related to bills of telephone as per category &
phone no.
After entering all the data, select ‘send for payment’ and click on ‘Save’ to save the records Record further goes to Telephone Bill Approval (MM2022).
If required
Phone No. &
related records
can be created
in MM2035 - Telephone Allotment and
Registration
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4.23 Telephone Bill Approval (MM2022)
Link Materials & Management Transaction MM2022 - Telephone Bill Approval Description: This form is used for the telephone bill approval for a telephone number.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on
‘Save’ to save the records and can be viewed using ‘View’ window.
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4.24 Vehicle Purchase (MM2023)
Link Materials & Management Transaction MM2023 - Vehicle Purchase Description: This form is used to add details regarding the purchase of a vehicle as per
Quotation no. selected.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’ window. Record further goes to MM2024 - Vehicle Road Tax/Insurance Premium Payment.
If required,
Quotation No.
can be
generated in
MM2003-
Receipt Of
Quotation
If required
Supplier Name can
be created in
Supplier
(MM1002)
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4.25 Vehicle Road Tax/Insurance Premium Payment (MM2024)
Link Materials & Management Transaction MM2024 - Vehicle Road Tax/Insurance Premium Payment Description: This form is used for adding details regarding road tax/insurance premium payment
of a vehicle as per vehicle’s registration no.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window. Record further goes to MM2036 - Vehicle Allotment.
If required,
Reg. No. can
be generated in
MM2023 - Vehicle
Purchase
If required,
Agency name
can be
generated in
MM1003 -
Fuel Agency
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4.26 Vehicle Allotment (MM2036)
Link Materials & Management Transaction MM2036 - Vehicle Allotment Description: This form is used to allot a vehicle to an employee as per vehicle registration no.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
If required,
Reg. No. can
be generated in
MM2023 - Vehicle
Purchase
If required
Employee ID
& related
records can be
created in
Employee
Details
(PD2014)
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4.27 Receipt of Vehicle Bill (MM2025)
Link Materials & Management Transaction MM2025 - Receipt of Vehicle Bill Description: This form is used to receive the vehicle’s fuel/oil bill. Bills are based on vehicle
registration no.
After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the
records, after save record goes to View window. Record further goes to Vehicle Fuel/Oil Bill
Approval (MM2026).
If required,
Reg. No. can
be generated in
MM2023 - Vehicle
Purchase
If required,
Agency name
can be
generated in
MM1003 -
Fuel Agency
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4.28 Vehicle Fuel Bill Approval (MM2026)
Link Materials & Management Transaction MM2026 - Vehicle Fuel Bill Approval Description: This form is used for approval of the fuel bill after selecting it from View window and
selecting ‘new bills’ option.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on
‘Save’ to save the records.
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4.29 Receipt of Vehicle Servicing/Battery/Tyre/Tube Bill (MM2028)
Link Materials & Management Transaction MM2028 - Receipt of Vehicle Servicing/Battery/Tyre/Tube Bill Description: This form is used for receiving the vehicle’s Servicing/Battery/Tyre/Tube bill as
per vehicle details.
After entering all the data, select ‘send for payment’ and click on ‘Save’ button to save the
records, after save record goes to View window.
If required,
Reg. No. can
be generated in
MM2023 - Vehicle
Purchase
If required,
Agency name
can be
generated in
MM1003 -
Fuel Agency
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4.30 Vehicle Servicing Bill Approval (MM2029)
Link Materials & Management Transaction MM2029 - Vehicle Servicing Bill Approval Description: This form is used for approval of the servicing bill after selecting it from View
window and selecting ‘new bills’ option.
Save & View Records:
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records and can be viewed using ‘View’ window. After save record goes to View window and can be viewed after clicking on ‘View’ button in the page. User can select and further view the record after selecting it from the ‘View’ window and selecting ‘approved’ option. Please see the image for the page as it clearly mentioned all the fields & buttons.
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4.31 Entertainment Expense Bill (MM2031)
Link Materials & Management Transaction MM2031 - Entertainment Expense Bill Description: This form is used for receiving the vehicle’s Entertainment Expense bill for an
employee as per category & hotel name selected.
After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to MM2032 - Entertainment Expense Bill Approval.
If required
Employee ID
& related
records can be
created in
Employee
Details
(PD2014)
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4.32 Entertainment Expense Bill Approval (MM2032)
Link Materials & Management Transaction MM2032 - Entertainment Expense Bill Approval Description: This form is used for approval of the Entertainment Expense bill after selecting it
from View window and selecting ‘approve’ option.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records.
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4.33 Bill of Book Purchase (MM2033)
Link Materials & Management Transaction MM2033 - Bill of Book Purchase Description: This form is used for receiving the vehicle’s Bill of Book Purchase bill as per bill
details with department and supplier name selected.
After entering all the data, select ‘send for payment’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to Bill of Book Approval (MM2034). .
If required
Department &
related
records can be
created in
Department
(PD1014)
If required
Supplier Name can
be created in
Supplier
(MM1002)
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4.34 Bill of Book Approval (MM2034)
Link Materials & Management Transaction MM2034 - Bill of Book Approval Description: This form is used for approval of the Book Expense bill after selecting it from View
window and selecting ‘approve’ option.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records.
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4.35 Item Request (MM2039)
Link Materials & Management Transaction MM2039 - Item Request Description: This form is used for requesting items for a section having request date and item
details.
After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to Item Request Approval (MM2040).
If required
Section
name can be
created in
Section
(MM1005)
If required
Item & related
records can be
created in Item
service
(MM1001)
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4.36 Item Request Approval (MM2040)
Link Materials & Management Transaction MM2040 - Item Request Approval Description: This form is used for Item Request approval after record selected from View
window after selecting ‘New’ option.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records.
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4.37 Local Purchase (MM2041)
Link Materials & Management Transaction MM2041 - Local Purchase Description: This form is used for adding the Local Purchase details as per supply order details
and item details.
After entering all the data, select ‘send for sanction order’ and click on ‘Save’ button to save the records, after save record goes to View
If required
Item & related
records can be
created in
Item service
(MM1001)
If required
Supplier Name can
be created in
Supplier
(MM1002)
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4.38 AMC Details (MM2070)
Link Materials & Management Transaction MM2070 - AMC Details Description: This form is used to add AMC details as per category, item, agency and section.
After entering all the data, click on ‘save’ button and to save the records.
If required
Item & related
records can be
created in
Item service
(MM1001)
If required,
Agency name
can be
generated in
MM1003 -
Fuel Agency
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@ CMC Ltd MPHIDB 46
4.39 Computer & Hardware Details (MM2030)
Link Materials & Management Transaction MM2030 - Computer & Hardware Details Description: This form is used for adding the computer & hardware related details.
After entering all the data, click on ‘Save’ button and to save the records.
If required
Item & related
records can be
created in
Item service
(MM1001)
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@ CMC Ltd MPHIDB 47
4.40 Computer Purchase Approval by IT (MM2090)
Link Materials & Management Transaction MM2090 - Computer Purchase Approval by IT Description: This form is used for approval for Computer Purchase by IT as per purchase
request no.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records. Record further goes to Sanction Order (MM2011).
If required
Purchase
request no.
can be created
in Purchase
request
(PR2001)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 48
4.41 Sanction Order (MM2011)
Link Materials & Management Transaction MM2011 - Sanction Order Description: This form is used for sanctioning the amount for all orders to all Suppliers with
proper bill details.
.
After entering all the data, select ‘send for approval’ and click on ‘Save’ button to save the records, after save record goes to View window. Record further goes to Sanction Order Approval (MM2012).
If required
Supplier Name can
be created in
Supplier
(MM1002)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 49
4.42 Sanction Order Approval (MM2012)
Link Technical Transaction MM2012 - Sanction Order Approval Description: This form is used for Sanction Order Approval for a supplier after selecting ‘New
Order’ option and selecting record from view window..
.
After entering all the data, click approval button, select ‘approved’, click on ‘confirm’ and click on ‘Save’ to save the records. Record further goes to MM2013 - Send Sanction Order to Accounts Dept.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 50
4.43 Send Sanction Order to Accounts Dept (MM2013)
Link Technical Transaction MM2013 - Send Sanction Order to Accounts Dept Description: This form is used for sending records for sanction order to accounts department.
After entering all the data, click on ‘Save’ button to save the records, after save record goes to
View window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 51
5 MATERIALS & MANAGEMENT STANDARD INFORMATION
5.1 Item Service (MM1001)
Link
Materials & Management Standard Information MM1001 - Item Service
Description: This form is used to create an Item as per Item type with other details like Item
Name, Description, Make, Model & Opening Stock.
After entering all data click on ‘Save’ button to save the records, after save record goes to
View window.
If required
Item type can
be created in
Item Type
(MM1004)
If required
Rate of Depre.
can be created
in MM1012 - Item Depreciation Rate
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 52
5.2 Supplier (MM1002)
Link Materials & Management Standard Information MM1002 - Supplier
Description: This form is used to create a Supplier having Details like Name, Description, TIN,
TAN, PAN, Category etc.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window
If required
Supplier
Category can be
created in
MM1006 - Supplier
Category
If required
Standard
deduction can be
created in
MM1007 - Standard
Deduction
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 53
5.3 Fuel Agency (MM1003)
Link
Materials & Management Standard Information MM1003 - Fuel Agency
Description: This form is used to create a Fuel Agency having short & long names, Contact
Person with designation & address related details.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 54
5.4 Item Type (MM1004)
Link
Materials & Management Standard Information MM1004 - Item Type
Description: This form is used to create the Item type with Item name.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
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5.5 Section (MM1005)
Link
Materials & Management Standard Information MM1005 - Section
Description: This form is used to create a Section for a department with proper description.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 56
5.6 Supplier Category (MM1006)
Link
Materials & Management Standard Information MM1006 - Supplier Category
Description: This form is used to create a Supplier Category having short name & long name.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 57
5.7 Standard Deduction (MM1007)
Link
Materials & Management Standard Information MM1007 - Standard Deduction
Description: This form is used to create the Standard Deduction having Short name & Deduction
% with proper description.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 58
5.8 Telephone Connection (MM1008)
Link
Materials & Management Standard Information MM1008 - Telephone Connection
Description: This form is used to add the information regarding Telephone connection as per
Category & Company Name & if modem is provided then select option & add modem cost.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 59
5.9 Item Depreciation Rate(MM1012)
Link
Materials & Management Standard Information MM1012 - Item Depreciation Rate
Description: This form is used to create the information regarding Item Depreciation Rate having
Rate % & Date.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.